Sales Secretary

We are looking for a welcoming, organized, and reliable professional to join our team as a sales secretary and receptionist. This dual role serves as the primary point of contact for our clients while providing essential administrative support to the sales management team. It is a fantastic opportunity for anyone passionate about the automotive industry looking to advance their career in a stable, growth-oriented environment.

Core Responsibilities

Reception and Client Services

• Greet and assist clients warmly in person and over the phone, serving as the professional first impression of the dealership.
• Manage communications by handling incoming calls, directing inquiries, and scheduling appointments.
• Process customer payments for services and vehicle purchases securely and accurately.
• Maintain the reception area to ensure a clean, professional, and organized space.

Sales Administration and Inventory

• Open and prepare files for all automotive sales transactions.
• Coordinate dealer exchanges in collaboration with sales management.
• Record vehicle sales and purchases into the management software system.
• Generate administrative reports covering sales, inventory, orders, and general management.
• Place and manage orders with automotive suppliers.
• Liaise with accounting by transmitting required billing information for completed transactions.
• Assist management with vehicle registrations for new and pre-owned cars, including documentation for demonstration vehicles.

Qualifications and Requirements

• Previous experience in reception, customer service, or administrative roles is a strong asset.
• Excellent command of IT tools, management systems, and basic office software (Microsoft Office, Activix, payment processing systems).
• Exceptional communication and interpersonal skills with a focus on high-level customer service.
• Highly organized, capable of multitasking in a fast-paced, dynamic environment while maintaining strict attention to detail and composure under pressure.
• Open-minded, collaborative team player who values integrity and professionalism.

Horaire

• Monday to Thursday: 7:30 AM to 5 PM
• Friday: 7:30 AM to 2:30 PM

Why Join Us?

• Be part of an influential automotive group offering stability, ongoing training, mentorship, and clear paths for professional advancement.
• Work in a supportive setting that values your contribution to a successful, customer-focused team.