Senior Project Scheduler & Coordinator – Clinical Information Systems

Job Description – Senior Project Scheduler & Coordinator – Clinical Information Systems

Client: Government of New Brunswick – Department of Health

Program: Provincial Clinical Information Solution (CIS) – SYMBIO

Location: Remote – New Brunswick

Travel: Minimum once per month to New Brunswick

Contract Duration: November 23, 2026 – November 22, 2028 (2 years)

Extension: Two optional one-year renewals

Work Schedule: Full-time, 7.5 hours per day

Position Overview

The Government of New Brunswick's Department of Health is seeking an experienced Senior Project Scheduler & Coordinator (PM2) to support its Provincial Clinical Information Solution (CIS) Program, SYMBIO.

The successful candidate will be responsible for developing, maintaining, monitoring, and coordinating integrated project schedules using Dynamic Forecast Scheduling Methodology.

This role involves working closely with project managers, clinical team leads, Business Analysts, informatics teams, executive stakeholders, and other project personnel to ensure effective schedule management, milestone tracking, resource coordination, dependency management, governance support, and timely project delivery.

The ideal candidate will have experience supporting large-scale Clinical Information Systems (CIS), healthcare transformation initiatives, or complex digital health programs.

Key Responsibilities

1. Project Scheduling & Forecast Management

• Develop, maintain, and monitor integrated project schedules using Dynamic Forecast Scheduling Methodology.

• Coordinate schedules across multiple project workstreams, activities, milestones, dependencies, and deliverables.

• Collect and consolidate schedule inputs from project managers, workstream leads, clinical teams, and stakeholders.

• Update project forecasts based on actual progress, revised estimates, approved changes, and emerging constraints.

• Monitor planned versus actual milestones and identify schedule variances, delays, and delivery risks.

• Assess the impact of scheduling changes on dependent activities, resources, and overall project timelines.

• Identify scheduling conflicts and proactively escalate risks and constraints.

2. Project Coordination & Delivery Support

• Provide day-to-day project coordination across multiple CIS workstreams.

• Coordinate project meetings, prepare agendas, distribute materials, record minutes, and track action items.

• Maintain project plans, SOPs, meeting minutes, decision logs, action registers, risk registers, and dependency trackers.

• Monitor deliverables, assigned responsibilities, deadlines, and outstanding activities.

• Coordinate communication between clinical, technical, project management, and informatics teams.

• Ensure project documentation and tracking tools remain accurate and up to date.

3. Stakeholder & Workstream Coordination

• Coordinate multiple stakeholder groups, concurrent workstreams, governance groups, and project committees.

• Collaborate with project managers, clinical team leads, Business Analysts, executive staff, and other program stakeholders.

• Facilitate communication and coordination across multidisciplinary teams.

• Monitor interdependencies between workstreams and coordinate resolution of scheduling conflicts.

• Ensure stakeholders are informed of schedule updates, milestone changes, risks, and outstanding deliverables.

4. Project Reporting & Documentation

• Prepare monthly, quarterly, and ad hoc project status and scheduling reports.

• Report on project milestones, schedule forecasts, planned versus actual progress, and projected completion dates.

• Identify schedule variances, dependencies, risks, resource constraints, and delivery impacts.

• Maintain project documentation, status reports, tracking tools, and standardized templates.

• Ensure project information is accurately maintained in designated project management tools and shared repositories.

5. Governance & Committee Support

• Support steering committees, clinical advisory groups, working groups, and other governance forums.

• Coordinate governance meetings, agendas, meeting materials, and minutes.

• Maintain governance decision logs, action registers, risk logs, and issue trackers.

• Prepare governance reports and documentation for senior management and executive stakeholders.

• Monitor committee action items and ensure timely follow-up.

6. Process Improvement & Knowledge Transfer

• Support continuous improvement of project scheduling, forecasting, reporting, and coordination processes.

• Recommend improvements to scheduling methodologies, templates, and tracking tools.

• Share project scheduling and coordination best practices with New Brunswick program personnel.

• Support knowledge transfer and promote consistent project management practices.

Requirements

Mandatory Qualifications & Experience

Candidates must demonstrate the following:

1. Education: Post-secondary education in Health Sciences, Health Informatics, Public Health, or a related discipline. Equivalent training and relevant experience supporting large-scale CIS or digital health programs may also be considered.

2. Project Scheduling & Coordination: Minimum 2 years of demonstrated experience supporting project schedule management using Dynamic Forecast Scheduling Methodology and general project coordination within a CIS program or similar clinical digital health initiative.

3. Integrated Scheduling: Hands-on experience developing, maintaining, and monitoring integrated project schedules, including activities, milestones, dependencies, resource availability, and schedule forecasts.

4. Stakeholder & Workstream Management: Minimum 2 years of experience as a Project Coordinator managing multiple stakeholder groups, concurrent workstreams, governance groups, and committees, including complex forecast scheduling for a CIS.

5. Project Reporting & Documentation: Experience preparing project status reports, tracking milestones and schedule variances, maintaining project documentation, and managing decision logs, action logs, risk registers, and deliverable trackers.

6. Availability: Must be available to commence on or around November 23, 2026, or earlier if possible.

Desirable Qualifications & Skills

• 1–2 years of experience applying Dynamic Forecast Scheduling Methodology in healthcare or similarly complex environments.

• Experience supporting clinical or healthcare service transformation projects.

• Experience coordinating steering committees, clinical advisory groups, and governance forums.

• Bilingual communication skills in English and French (written and verbal).

• 3+ years of hands-on experience with Microsoft Office 365, including Excel, Word, PowerPoint, Visio, Outlook, and Teams.

• Experience with Atlassian JIRA for tracking project actions, decisions, and access requests.

• Experience with Zoom and other virtual collaboration platforms.

• Formal project management or process improvement training, such as Prosci, APMP, or Lean Six Sigma.

Required Technical Skills

• Dynamic Forecast Scheduling Methodology

• Integrated Project Scheduling and Forecasting

• Clinical Information Systems (CIS)

• Healthcare IT / Digital Health Transformation

• Project Coordination and Workstream Management

• Milestone and Dependency Tracking

• Resource Planning and Schedule Variance Management

• Project Governance and Executive Reporting

• Risk, Action, Decision, and Deliverable Tracking

• Microsoft Office 365 (Excel, Word, PowerPoint, Visio, Outlook, Teams)

• Atlassian JIRA

• Zoom and Microsoft Teams

Important Submission Requirements

Candidates should be prepared to:

• Provide education credentials or evidence of equivalent training and relevant experience.

• Demonstrate at least 2 years of qualifying project scheduling and coordination experience.

• Provide detailed project examples, including client names, project descriptions, roles, and engagement dates (Month/Year – Month/Year).

• Demonstrate experience coordinating multiple workstreams, stakeholder groups, and governance committees.

• Provide at least two recent professional references from clients for similar assignments.

• Confirm availability for remote work and monthly travel to New Brunswick.

• Participate in an interview and potentially demonstrate previous scheduling or project documentation.

• Complete the required confidentiality agreement and Department of Health Privacy Training before starting.

Ideal Candidate Profile

The ideal candidate is an experienced healthcare Project Coordinator / Project Scheduler with hands-on Dynamic Forecast Scheduling Methodology experience and a strong background supporting large-scale Clinical Information Systems implementations or digital health transformation programs.

Candidates with experience in integrated project scheduling, complex workstream coordination, clinical stakeholder engagement, governance committee support, JIRA, and executive-level project reporting will be strongly preferred.