Posted last month
Service Team Administrative Assistant
@ Clare Mutual Insurance Company
Belliveaus Cove, Nova Scotia
Overview
Clare Mutual Insurance Company is hiring a full-time Service Team Administrative Assistant reporting to the President. The role handles client reception, payments, document processing, filing and correspondence, and supports overflow work from other departments. An administrative assistant diploma and strong Microsoft Office skills are required, and compensation depends on qualifications and experience.
Responsibilities:
- Client reception, payments and receipts
- Phone calls, messages and e-mail handling
- Document preparation, scanning and filing
- Payment plan support for clients
- Overflow work from other departments
Requirements summary:
- Administrative assistant diploma
- Strong customer service skills
- Microsoft Word, Outlook and Excel
- Attention to detail and typing ability
- Ability to meet deadlines in a busy office
Tools & skills
Source and dates
Source type not verified · nova-scotia-works
- Employer posting date
- 2026-10-01
- First seen by our source
- 2026-11-05
- Source record updated
- 2026-11-05
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Administrative |
| Hours per week | 40 (estimated) |
| Travel | air: none · ground: none |
| Work setting | Office |
| Position | Sitting and standing |
| Physical demands | physical low · computer high |
| Languages | English |
| Education | College diploma (required) |
| Fields of study | Administrative assistant |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Clare Mutual Insurance Company
| Field | Value |
|---|---|
| Open jobs on Jobsy | 2 |
We are seeking a **Service Team Administrative Assistant,** reporting to the President.
* Client reception, receive payments and process receipts
* Answer and transfer phone calls, record and relay messages
* Prepare and scan documents and information for processing
* Receive and manage incoming communications and e-mails and completing requests with full documentation for referral to licensed staff where applicable
* Prepare and follow up for signed paperwork and other information
* Assist clients with payment plan options and related documents
* Review documents prior to submitting for processing to assure data accuracy
* Electronic and paper filing, data entry, sending and receiving mail or e-mail correspondence
* Contribute to the team effort by accomplishing related results as needed
* Assist with overflow of work from other departments.
* Administrative assistant diploma
* Thoroughness with strong attention to detail
* Strong customer service skills
* Strong knowledge of Microsoft Office (Word, Outlook and Excel)
* Strong verbal and interpersonal skills required
* Ability and willingness to complete continuing education requirements as needed
* Ability to attend Company and team meetings as required, including industry training sessions
* Ability to comply with all Company policies and procedures, proactively protecting confidentiality of clients and Company information
* Ability to efficiently organize work and manage time in order to meet deadlines
* Typing, data entry skills
* Excellent decision making and analytical skills
* Highly organized and independent
* Professional, courteous and friendly
* Perform well in a busy, small business environment
* Result driven with strong attention to detail.
_Compensation will be based on qualifications and experience._
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