Supervisor, Logistics - Purchasing - RFT (256438-67)

About Joseph Brant Hospital:

Joseph Brant Hospital (JBH) is a full-service hospital located in the growing and thriving community of Burlington, Ontario, serving more than 185,000 residents in Halton, Hamilton, Waterdown, Flamborough, Milton and Stoney Creek. JBH is honoured to be recognized as one of Hamilton Niagara’s Top Employers since 2015, with a skilled team of approximately 200 physicians, 2,000 employees, and more than 300 volunteers.

JBH is a Clinical Education site in conjunction with McMaster University, and is designated as an Academic Community Teaching Hospital. JBH is also a partner member of the Burlington Ontario Health Team (BOHT). JBH is deeply committed to providing exemplary care and living the hospital’s core values of Compassion, Accountability, Respect and Excellence.

JBH also inspires and empowers a culture of caring and this is demonstrated in many ways including our commitment to the health, safety, and wellbeing of our people. For more information, visit www.josephbranthospital.ca.

Position Summary:

The Logistics Supervisor will provide on-site supervision and guidance to the Material Handler and Receiving teams, manage shift schedules, and oversee the daily logistical operations of the hospital. This role is responsible for ensuring that all supplies, or suitable substitutes, re in stock and optimized across all departments, including HLI, direct, and main stores inventory. The successful candidate will develop and maintain professional relationships with key internal stakeholders, and external supply chain partners, working closely with the hospital's logistics and warehousing providers to support operational needs.

Responsibilities:

Specific responsibilities include, but are not limited to:

• Provide supervision, mentorship, and guidance to a team of approximately 15 unionized Material Handlers/Receivers, including cross-training other Supply Chain team members as required;
• Manage the employee master shift schedule using Excel and maintain electronic attendance records in UKG software;
• Oversee Material Handler routes and supply carts to ensure quality, operational efficiency, organization, and cleanliness;
• Be available by phone during most hours of the day and weekends, to support Material Handler route coverage and ensure availability of products;
• Conduct regular rounds across departments and meet with Professional Practice Educators (PPE) and Managers to ensure staff satisfaction and service quality;
• Monitor the Logistics email inbox and respond promptly to inventory, logistics, and supply chain inquiries, concerns, and service requests from stakeholders;
• Identify and implement opportunities for cost savings, process improvements, and operational efficiencies within logistics and inventory management functions;
• Analyze, maintain, and optimize inventory cart product listings and system min/par levels; facilitate min/par reviews with relevant stakeholders;
  
• Liaise with the hospital's supply chain and logistics partmers, Group Purchasing Organizations (GPOs), and Shared Service Organizations (e.g. Mohawk Medbuy Corporation (MMC) and Hospital Logistics Inc. (HLI) to ensure accurate, timely deliveries, and support logistical excellence across the supply chain;
• Order products through MMC's Qwantify system for non-operating room areas across the hospital and monitor order fulfillment to ensure timely replenishment;
• Analyze MMC reporting (e.g., orders over min, line count, cart value, actual spend, item listing and location, ward administration, unshipped items, usage, cart audits) to identify issues and implement inventory optimization strategies;
• Monitor MMC unshipped items report daily; promptly source acceptable substitutes from alternative vendors and coordinate with the PPE team to obtain necessary approvals;
• Maintain stock of all warehouse and direct-ordered products; ensure substitutes are available for backordered or unavailable inventory, including MMC MitigAid;
• Monitor inventory flow, advance shipping notices, product recalls, backorder notifications, and supplier communications to proactively address potential supply disruptions;
• Promptly (and urgently where required) order and expedite the delivery of backordered items or suitable inventory substitutes from alternate vendors;
• Promptly communicate supply shortages, backorders, recalls, or other supply chain issues in accordance with hospital procedures whn patient care or operations may be impacted;
• Manage stores inventories (e.g., gas, formalin, CRRT dialysis, sharps, Halton dialysis, cutlery, flammable storage, and Baxter solutions);
• Evaluate daily direct ordering and monitor for Material Handler scanning errors using MMC’s Qwantify system;
• Place orders to replenish forms inventory maintained in Purchasing Stores through the Meditech system;
• Process departmental requisitions for forms requests;
• Add and maintain inventory items in the Meditech system as required;
• Manage Personal Protective Equipment (PPE) orders and ensure appropriate inventory and safety stock levels are maintained;
• Liaise with the Procurement team and the Supply Chain Coordinator, Surgical Services, on sourcing, procurement, and logistics matters to ensure a seamless and efficient supply chain across the hospital;
• Create and maintain Standard Operating Procedures (SOPs) for all logistics-related tasks;
• Contribute to the development of logistics-related policies and training materials;
• Perform other related duties as assigned.

Qualifications:

• Undergraduate degree, college diploma, or equivalent in a related field (e.g., Supply Chain/Logistics, Business, or Commerce)
• 3–5 years of experience in a supply chain or logistics environment (healthcare experience preferred)
• Proven ability to prioritize tasks and adapt quickly in a dynamic, fast-paced environment
• Strong supervisory competencies, including coaching, mentorship, active listening, teamwork, communication, oversight, and innovative thinking
• Demonstrated ability to review, interpret, synthesize, compare, and summarize data to identify and act on opportunities
• Experience with Meditech MM Module routines, reports, and dictionaries
• Proficient in the full Microsoft Office suite, with strong skills in Excel and Word
• Experience with MMC’s Qwantify and Kronos Workforce Central considered an asset
• Excellent interpersonal, verbal, and written communication skills
• Strong analytical and critical thinking skills with a high level of attention to detail
• Self-motivated with strong problem-solving abilities and a proactive approach to responsibilities
• Comprehensive understanding of lean principles preferred (e.g., Lean certification)
• Supply chain or logistics designation considered an asset (e.g., NISCL-CSCL / CSCMP, CPPB, P.Log, CCLP)

Please Note: Assignment subject to change based on the needs of the department.

To be considered for this exciting opportunity please visit the JBH Careers page to apply. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Joseph Brant Hospital is committed to an equitable and inclusive culture where everyone thrives and feels that they belong. One of the pillars of our Diversity, Equity and Inclusion framework is to enable our people and patients to flourish by removing barriers. In compliance with the Ontario Human Rights Code (OHRC) and the Accessibility for Ontarians with Disabilities Act (AODA), accommodations are available during the recruitment and selection process and throughout employment.

Please help us meet our commitment to providing an inclusive and barrier-free environment by letting us know if you require accommodation. Contact Human Resources for confidential assistance at [email protected] or at 905-632-3737 ext. 4129.

This posting is for an existing vacancy. JBH does not use artificial intelligence (AI) to screen, assess, or select applicants.

Please include the posting number in the subject line of any email correspondence to enable appropriate assistance.