Tax Administrative Assistant, Floater

Position: Administrative Assistant, Floater

Team: Tax Services

Reporting to: Tax Assistants, Tax Partners

Status: This posting is for an existing vacancy

Position Type: Full-time, Permanent

Work Location: Remote

Start date: October 2026

Compensation: $60,000 - $70,000

Crowe Soberman LLP is one of Canada’s premier independent chartered professional accounting firms. We are a group of passionate people, delivering meaningful results to our clients. We are looking for a motivated, self-starter to join our Taxation team. The Administrative Assistant, Floater plays an integral role in providing a broad range of administrative support to the Administrative Assistants, and Tax team. The ideal candidate will thrive in a fast-paced environment and have a strong attention to detail.

Principal Duties and Responsibilities:

• Providing administrative support to administrative team and tax group;
• Creating Caseware files for new clients, roll forwards, drafting engagement letters and enclosure letters;
• Print / assemble tax packages and process e-returns;
• Preparing T4, T5, and NIL returns;
• Quality review (accuracy, completeness, appearance) of outgoing correspondence;
• Prepare and submit forms to the Canada Revenue Agency;
• Ability to prepare and follow up with work in progress and full cycle of invoicing;
• Ensure complete confidentiality when dealing with sensitive documents and issues;
• Maintenance of databases (Dynamics365, Caseware, Mavenlink etc.);
• Setting up, transmitting, and obtaining information from the client portal and filing accordingly;
• Perform mail-merge, work with Word and PowerPoint templates;
• Organize and coordinate internal & external meetings, etc.;
• Liaise with internal departments in a professional manner;
• Other administrative duties as assigned.

Qualifications:

• Excellent verbal and written communication skills;
• Highly effective organizational skills and detail-oriented;
• Self-motivated with strong prioritizing and follow-up skills;
• Ability to cope in a deadline-driven environment;
• Proven editing and proof-reading skills;
• Ability to work independently and as part of a team
• Available to work moderate overtime.

Education and/or Experience:

• University Degree or College Diploma an asset
• Minimum 2 years of administrative experience in a professional environment preferred
• Must be able to work with numbers
• Ability to understand basic accounting
• Experience at an accounting firm an asset

Computer Skills:

• Knowledge in Caseware/ Caseview would be an asset
• Microsoft Office Applications - Word, Excel, PowerPoint, SharePoint, Access & Outlook

Key Competencies:

• Highly organized
• Adaptable
• Team player
• Positive attitude and flexible
• Problem solver
• Strong interpersonal skills
• Strong written and oral communication
• Client service oriented
• Strong ethics and good judgment
• Takes initiative

Located in the heart of mid-town Toronto, we offer a convenient work location that is accessible by public transit for this permanent full time role. We offer a competitive compensation package that is commensurate with your experience. To learn more about our firm, please visit the Careers section of our website.

At Crowe Soberman, we take pride in being an equal opportunities employer. Our dedication lies in fostering a workplace that is inclusive and free of barriers, enabling every individual to realize their full potential. We recognize the significance of a diverse workforce in achieving success and encourage everyone to bring their authentic selves to work. We invite qualified candidates to apply and consider making Crowe Soberman your employer of choice– accommodation will be provided in all parts of the hiring process, please advise us in advance. How do we build a culture of belonging? Learn more here.

We wish to thank all candidates for applying, but only those selected for an interview will be contacted.