Posted 9 months ago
URGENT: Personal Administrative Assistant
@ WorkStaff360
Toronto, Ontario
Overview
WorkStaff360 is hiring a part-time personal administrative assistant for about 20 hours a week, Monday to Friday, 10:00 AM to 2:00 PM EST. The role covers calendars, communications, travel logistics, documents, meetings, errands, event planning, expenses and digital tools. Pay is $4 USD per hour for weeks 1 to 8, then $5 USD per hour.
Responsibilities:
- Manage calendars, schedule appointments and coordinate meetings
- Handle emails, phone calls and correspondence as a gatekeeper
- Arrange travel, accommodations and detailed itineraries
- Prepare documents, reports and maintain organized filing systems
- Track expenses, process invoices and maintain financial records
Requirements summary:
- Proven experience as a personal or executive assistant
- Strong organizational and time-management skills
- Excellent written and verbal communication
- High proficiency in email, calendar and spreadsheet tools
- Ability to handle confidential information with discretion
- Reliable internet connection and professional work setup
Tools & skills
Source and dates
Employer career site / ATS feed · pinpoint
- Employer posting date
- 2026-02-20
- First seen by our source
- 2026-10-11
- Source record updated
- 2026-10-11
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Administrative |
| Hours per week | 20 |
| Schedule | day |
| Travel | air: minimal · ground: none |
| Work setting | Home |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
Summary and details written by AI from the posting; the employer’s posting is the authority.
WorkStaff360
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
Behind every great business is a 360° assistant
Full company description
Workstaff360 provides SMBs, startups, and executives with the best virtual assistants in the world at affordable prices. Our platform offers top remote workers for tasks like executive assistance, virtual support, sales, customer service, and bookkeeping. By letting our experts handle your recurring work, you can focus on growing your business. Make your operations easy and efficient with Workstaff360. Join us today for the best virtual assistance.
- LinkedIn followers
- 7,635
- People associated on LinkedIn
- 50
- Reported office locations
- 103 King St W, 1900, Toronto, Ontario M5X1E3, CA
- Business categories
- Human Resources
- Digital Marketing
- Virtual Assistant
- Recruiting
- Outsourcing
- Customer Service
- Staffing Agency
- Other recorded names
- WorkStaff360
- Specialties
- Personal Assistance
- Executive assistant
- Virtual Assistance
- Data Entry
- Outbound Communication
- CRM Management
- Medical Assistant
- Employee Onboarding
- Real Estate virtual assistant
- Sales Calling
- Hr Virtual Assistants
- Social Media Management
- Calendaring
- Scheduling
- File Management
- General Virtual Assistant
- Lead Generation Assistant
- Sales Development Rep
- Outbound Calling Agent
- Marketing Assistants
- E-Commerce Assistant
- SEO Content Writer
- Graphic Designer
- Accounting & Payroll Assistant
- Customer Experience Assistants
- Email Support Assistant
- Chat Support Assistant
- Customer Service Assistant (Voice)
- Healthcare Assistant
- and Medical Scribe Assistant
- Profile identifies a recruitment agency
- No
- Reported total investment
- 0
Currency and observation date were not supplied; this is not a current valuation or a funding round.
Workstaff360 provides SMBs, startups, and executives with the best virtual assistants in the world at affordable prices. Our platform offers top remote workers for tasks like executive assistance, virtual support, sales, customer service, and bookkeeping. By letting our experts handle your recurring work, you can focus on growing your business. Make your operations easy and efficient with Workstaff360. Join us…
| Field | Value |
|---|---|
| Industry | Outsourcing and Offshoring Consulting |
| Company size | 201-500 employees |
| Headquarters | Toronto, Ontario |
| Organization type | Privately Held |
| Year founded | 2020 |
| Specialties | Personal AssistanceExecutive assistantVirtual AssistanceData EntryOutbound CommunicationCRM ManagementMedical AssistantEmployee OnboardingReal Estate virtual assistantSales Calling |
| Open jobs on Jobsy | 9 |
| View page |
- Manage calendars, schedule appointments, coordinate meetings, and prioritize daily activities
- Handle all forms of communication, including emails, phone calls, and correspondence, acting as a professional gatekeeper
- Arrange travel logistics such as flights, accommodations, transportation, and detailed itineraries
- Prepare documents, reports, presentations, and maintain organized digital and physical filing systems
- Coordinate meetings by preparing agendas, taking notes, and following up on action items
- Manage personal errands and ad hoc requests with confidentiality and professionalism
- Assist with event planning, including logistics coordination, vendor communication, and timeline management
- Track expenses, process invoices, manage budgets, and maintain accurate financial records
- Conduct research, compile information, and summarize findings to support decision-making
- Manage and maintain digital tools, platforms, and basic technology needs to ensure smooth daily operations
Hard Requirements:
- Proven experience as a Personal Assistant, Executive Assistant, or similar administrative role
- Strong organizational and time-management skills with the ability to multitask effectively
- Excellent written and verbal communication skills
- High proficiency in office and productivity tools (e.g., email, calendars, document management, spreadsheets)
- Ability to handle sensitive and confidential information with discretion
- Strong problem-solving skills and a proactive, solution-oriented mindset
- Comfortable working independently while meeting deadlines and shifting priorities
- Reliable internet connection and professional work setup (for remote or hybrid roles)
Schedule:
- 20 Hours/Week
- Monday-Friday 10:00AM-2:00PM EST Time
Offer:
- Weeks 1–8: $4 USD/hour
- Weeks 8 onwards: $5 USD/hour
Journal
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