174162 - Casual School Administrative Assistant

The Public Schools Branch is an equal opportunity employer and is committed to providing a safe, healthy and inclusive work environment that inspires respect. The Public Schools Branch is committed to employment equity and diversity in the workplace. All qualified applications will receive consideration without regard to sex, gender identity, gender expression, sexual orientation, race, ethnic origin, colour, religion, nationality, disability, age, or any other characteristic protected by applicable law.

The Public Schools Branch (PSB), represents the 56 Prince Edward Island’s English-language public schools, serving more than 20,000 students from kindergarten through grade 12. It is PSB’s primary focus to foster inclusive, diverse, safe, and caring learning environments that inspire a commitment to lifelong learning and community engagement as we prepare successful global citizens for our ever-changing world.

Why do Casual Work for the PSB?

• Work/Life balance and flexibility to choose the schedule that works for you;
• Gain experience that may assist you in exploring a career as an Administrative Assistant;
• Ability to work within different schools in your community;
• Build relationships with school administrators, teachers and other administrative assistants; who can provide valuable guidance, and support as you navigate a potential career with PSB;
• Opportunity to make an impact to better the Public Education System and student well – being.

Duties may include but are not limited to:

This position provides administrative support to the school administration team, teachers, students and other support staff within the school. There is a high degree of independence required by the School Administrative Assistant, as they must complete tasks with little instruction. The environment is fast paced and the work entails a great variety of tasks in the areas of reception duties, word processing, accounting, payroll, clerical functions, verification and collection of data for PowerSchool and SchoolCashNet (in-school accounting). The position requires a high level of interpersonal skills as the job entails extensive contact with students, parents, teachers and the community.

• Word processing, preparing and typing routine acknowledgements, newsletters, forms, reports and receiving and recording incoming mail/emails;
• Maintain filing system, records and other reference material and perform other related clerical duties;
• Receive telephone calls and visitors, provide routine information or refer inquiries to appropriate personnel and arrange appointments;
• Maintain the PowerSchool system;
• Maintain school accounts and balance on a monthly and yearly basis as required using School Cash Net;
• Arrange transportation for extra-curricular and co-curricular activities and assist with the organization of extra-curricular activities;
• Maintain bussing information and logs of student late arrivals and early departures;
• Responsible for student data records, PowerSchool interface procedures;
• Complete payroll information;
• Updating information and uploading pictures in a blog/webpage;
• Managing the Hot Lunches food program, including PayPal and parent accounts;
• Other related duties.

What you will bring:

• Grade 12 high school graduation or GED;
• Diploma in Office Studies or completed program in a related field of study from a recognized post-secondary institution;
• Minimum of 3-5 years recent and relevant experience in an office setting is required;
• Demonstrated equivalencies may be considered;
• Experience dealing with children and youth;
• Computer knowledge and demonstrates ability to use and is trained in word processing, data base creation and manipulation, import/export of data and spreadsheets*
• Training and/or experience with Basic Accounting Principles i.e. Debits & Credits, Bank reconciliations, Purchase Orders, Writing Cheques & Bank Deposits;
• Experience working in a school/school board office and working with PowerSchool would be considered an asset;
• Strong interpersonal, organizational, and decision making skills with a demonstrated ability to work independently is required;
• Excellent communication skills (written and oral) with proficiency in English;
• CPR/First aid would be an asset;
• Applicants must be able to maintain confidentiality when working with sensitive information;
• Applicants must be punctual and professional and have a good work and attendance record;
• Be available for daily assignments (absences) using the Aesop system;
• Eligibility to work in Canada;
• Applicants must submit a Criminal Record Check (CRC) completed and have no past or present criminal record which would be detrimental in working in an environment with children, youth and other adults.

* Testing of certain administrative skills may be required for specific positions.

Note: Please ensure the application clearly demonstrates how you meet the noted qualifications as applicants will be screened based on the information provided.