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Administrative Assistant

@ Jean Tweed Centre

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Etobicoke, Ontario

Contract
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SIGNALS

Requirements summary:

  • Provide administrative support to management, programs/departments, staff and clients as required.
  • Receives, forwards and/or addresses requests for information from internal/external customers as required.
  • Provide caller information about programs and referrals as required.
  • Attend meetings, perform minute-taking, and distribute minutes to relevant persons as required.
  • Monitor and advise Manager of requirements for office and program supplies.
  • Prepare summary reports on program data, as required.
Source and dates

Employer career site / ATS feed · workable

Employer posting date
2026-11-09
First seen by our source
2026-11-10
Source record updated
2026-11-10

These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.

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Jean Tweed Centre

Saved company profile

Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.

Hope, Help and Healing for Women and Families

Full company description

Welcome to The Jean Tweed Centre - where hope, help, and healing intersect to rewrite women's stories and offer second chances. For over four decades, we've been a beacon of support for women, children, and families grappling with substance use, mental health challenges, trauma, housing instability, problem gambling, and more. Our holistic approach addresses the multifaceted needs of our clients, providing a safe haven for transformation and growth. At our on-site child development centre, we nurture infants, babies and children from 0 - 6 through tailored parenting workshops and support for pregnant and parenting women. Our residential and outpatient services, coupled with continuing care, offer a continuum of support tailored to individual needs. With live-in and transitional housing options spanning seven sites across Toronto and the Greater Toronto Area (GTA), we ensure accessibility and inclusivity for all those in need. Serving women, children, and families across Ontario, our commitment to innovation and accessibility has made us a trailblazer in the field since our inception in 1983. Join us in our mission of lifting women up, giving a second chance, offering hope, and paving the path to a brighter future for all. Together, we can create lasting change and foster a community of healing and empowerment.

LinkedIn followers
1,868
People associated on LinkedIn
89
Reported office locations
  • Toronto, ca
Business categories
  • Communities
Other recorded names
  • Jean Tweed Centre
  • The Jean Tweed Centre
Profile identifies a recruitment agency
No
Reported total investment
0

Currency and observation date were not supplied; this is not a current valuation or a funding round.

View all jobs Website

Welcome to The Jean Tweed Centre - where hope, help, and healing intersect to rewrite women's stories and offer second chances. For over four decades, we've been a beacon of support for women, children, and families grappling with substance use, mental health challenges, trauma, housing instability, problem gambling, and more. Our holistic approach addresses the multifaceted needs of our clients, providing a safe…

FieldValue
IndustryHospitals and Health Care
Company size51-200 employees
HeadquartersToronto
Organization typeNonprofit
Year founded1983
Open jobs on Jobsy9
LinkedInView page
Job description

Position Purpose

The Administrative Assistant provides general administrative and clerical support to the organization. The role involves coordinating departmental programs/activities, organizing meetings, document processing and ensuring proper file management systems.

The position includes a range of administrative services that are performed with a customer service focus, including booking appointments and scheduling meetings, maintaining filing systems and providing information, preparing reports, data entry, conducting data analysis, tracking/processing of staffing information, and maintaining contracts.

Responsibilities

Service

  • Provide administrative support to management, programs/departments, staff and clients as required.
  • Provide reception support.
  • Receives, forwards and/or addresses requests for information from internal/external customers as required.
  • Provide caller information about programs and referrals as required.
  • As per department protocol, create client profiles/programs in Case Works data systems.
  • Attend meetings, perform minute-taking, and distribute minutes to relevant persons as required.
  • Ensure accurate duplication, collation and work processing for presentations, monthly reports, presentation materials and information packages.
  • Word process correspondence, reports and program related materials as requested,
  • Sort, record and distribute all incoming and outgoing correspondence including internal correspondence.
  • Monitor the usage/supply of forms, stationery and design/request orders as necessary.
  • Provide data entry support for reporting systems/programs.
  • Monitor and advise Manager of requirements for office and program supplies.
  • Provide administrative support for client activities such as orientation.
  • Review documents/reports/information packages for accuracy and edit/organize for use / presentation.
  • Prepare summary reports on program data, as required.
  • Provide ongoing administrative support to relevant organizational activities/programs.
  • Collaborate with supervisor to discuss job performance and establish professional goals.
  • Engage in ongoing staff development and personal learning as agreed to in performance reviews.
  • Other duties as assigned.

Organizational

  • Conduct job responsibilities with a commitment to harm reduction, trauma- informed, women-centred and anti-oppressive practices.
  • Abide by the Occupational Health and Safety Act, and work in a manner that is safe, reporting incidents immediately to direct supervisor.
  • Adhere to the policies and procedures of The Jean Tweed Centre.
  • Perform other duties as assigned in order to meet the overall goals and objectives of The Jean Tweed Centre.
  • Maintain a client service orientation including learning about/addressing client needs and concerns.
  • Work collaboratively including respect others, sharing information, consulting and celebrating shared successes.
  • Demonstrate accountability by holding self responsible and following through on commitments.
  • Support inclusion and equity by respecting others, embracing diversity and addressing oppression.
  • Commit to continuous learning through professional development, giving and receiving constructive feedback and applying new skills.

Requirements

Qualifications

  • Post-secondary Diploma in Business Administration or Office Administration.
  • Proficiency in Microsoft Office Suite, e.g. Word, Excel, PowerPoint and Publisher.
  • Minimum of 2 years of work experience in an office environment.
  • Ability to pay attention to details.
  • Ability to handle interruptions and work pressure.
  • Ability to learn new concepts, theories and procedures.
  • Ability to relate to others tactfully, courteously and respectfully.
  • Ability to work well in a team or group.
  • Demonstrated enthusiasm in professional development and/or actively pursuing personal development opportunities.
  • Good verbal and written skills.
  • Excellent customer service skills.

Working hours are Monday - Friday 12pm-5pm

Holiday and extended working hours as needed

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