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Posted 22 days ago

Administrative Assistant

@ Guardian Capital Group

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Toronto, Ontario

Full-time5+ years experience
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SIGNALS

Responsibilities:

  • Support conference and event tracking.
  • Maintain compliance reporting and annual tracking activities.
  • Assist with special projects and other duties as assigned.

Requirements summary:

  • The successful candidate will be a forward-thinking team player with a high degree of professionalism, confidentiality, discretion, and judgment.
  • Provide backup support to other Executive Assistants, Administrative Assistants, Reception, and Office Services as required.
  • Post-secondary education
  • Minimum of 5 years of experience in an Administrative Assistant role or other relevant experience
  • Bilingual (French/English) candidates preferred
  • Previous financial services experience preferred

Tools & skills

ConfidentialityAdministrative supportBilingualismMicrosoft OfficeProblem solvingData analysisTime managementWork independentlyMeet deadlinesCritical thinkingCommunication skillsOrganizational skills
Source and dates

Source type not verified · apify-linkedin

Employer posting date
2026-10-19
First seen by our source
2026-11-10
Source record updated
2026-11-10

These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.

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Guardian Capital Group

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FieldValue
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Job description

COMPANY STATEMENT:

Founded in Toronto in 1962, Guardian Capital Group Limited (Guardian) is a global financial services company, which provides investment management services to institutional, retail and private high and ultra-high-net-worth clients through its subsidiaries. Guardian is headquartered in Canada and operates in Canada, the United Kingdom, the United States and the Caribbean. Guardian is a wholly owned subsidiary of Desjardins Global Asset Management Inc., which is part of the Desjardins Group. To learn more about Guardian, visit www.guardiancapital.com.

JOB STATEMENT:

We are looking for an Administrative Assistant to provide administrative and strategic support to our Institutional Investment leaders at our head office in downtown Toronto. This role will be a true partner in the business and involve extensive organizing, coordinating, planning, and collaborating. The successful candidate will be a forward-thinking team player with a high degree of professionalism, confidentiality, discretion, and judgment. A keen eye for detail with a service-oriented attitude is also essential.

ESSENTIAL FUNCTIONS:

Executive & Administrative Support

  • Manage complex calendars, schedule meetings, and coordinate logistics for assigned leaders.
  • Coordinate internal and external meetings, including agenda preparation, meeting materials, catering, and follow-up on action items.
  • Prepare, submit, and reconcile expense reports.
  • Coordinate domestic and international travel arrangements, including flights, accommodations, ground transportation, and conference registrations.
  • Assist with presentation preparation, printing, binding, and meeting logistics.
  • Coordinate team events, client events, and departmental meetings.
  • Maintain records, files, and documentation in accordance with company policies.
  • Provide backup support to other Executive Assistants, Administrative Assistants, Reception, and Office Services as required.

Additional Responsibilities

  • Support conference and event tracking.
  • Maintain compliance reporting and annual tracking activities.
  • Assist with special projects and other duties as assigned.

QUALIFICATIONS:

  • Post-secondary education
  • Minimum of 5 years of experience in an Administrative Assistant role or other relevant experience
  • Bilingual (French/English) candidates preferred
  • Previous financial services experience preferred
  • Excellent and top-notch skills and experience in the entire MS Office Suite
  • Experience in problem-solving and data analysis
  • Ability to manage confidential information with a high degree of diplomacy
  • Excellent organizational and time-management skills
  • Ability to work independently, manage multiple tasks and projects and meet deadlines
  • Critical thinking skills and initiative to consistently deliver quality work.
  • Detail oriented and accurate
  • Excellent analytical and problem-solving skills
  • Strong communication and organizational skills
  • Professional attitude and customer centric

COMPENSATION:

  • The base salary range is expected to be between $65,000 - $75,000, with eligibility for a discretionary bonus.

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