Posted 3 days ago
Administrative Coordinator
@ CP Group
Vancouver, British Columbia
Overview
Prompton Real Estate Services Inc. is hiring an Administrative Coordinator for its Vancouver property management office. The role handles client account questions, back-end property management software, insurance and balance follow-up, and front desk backup. The posting states 3+ years of administrative or operations experience and offers a training period and mentorship.
Responsibilities:
- Serve as go-to contact for client account and finance questions
- Manage property management software back end and troubleshooting
- Monitor balances and insurance renewals, following up with clients and vendors
- Handle municipal tax and property assessment communications
- Provide front desk backup
Requirements summary:
- 3+ years in administrative, coordinator or operations support role
- Quick to learn new software and systems
- Able to read and explain financial statements
- Leadership qualities and initiative to improve processes
- Organized, reliable, manages several recurring tasks
Tools & skills
Source and dates
Employer career site / ATS feed · adp
- Employer posting date
- 2026-11-03
- First seen by our source
- 2026-11-03
- Source record updated
- 2026-11-06
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Mid level |
| Department | Administrative |
| Experience | 3+ years |
| Travel | air: none · ground: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Perks mentioned | Paid training |
Summary and details written by AI from the posting; the employer’s posting is the authority.
CP Group
| Field | Value |
|---|---|
| Open jobs on Jobsy | 9 |
About Us
Prompton Real Estate Services Inc. is a Vancouver-based property management company managing 2,000+ residential units across Metro Vancouver. We're a close-knit, fast-moving team looking for someone to join our office in a key, varied support role.
About the Role
We're hiring an Administrative Coordinator to be a key point of contact for our clients and a steady hand behind the scenes. You'll help answer questions about account activity and finances, keep our internal systems and records organized, and make sure day-to-day operations run smoothly.
We're looking for someone with real experience under their belts, not just someone who can execute the day-to-day, but someone confident enough to spot a better way of doing things, speak up about it, and help drive that change with our team.
You'll receive hands-on training on our systems and processes as you ramp up, with ongoing support from our Senior Administrative Coordinator and the Director of Property Management.
What You'll Do
- Be a go-to contact for clients with questions about their account activity and finances
- Manage the back end of our property management software — accounts, records, and day-to-day troubleshooting
- Monitor account balances and insurance renewals, following up with clients and vendors as needed
- Handle time-sensitive client communications related to municipal tax programs and property assessments
- Coordinate office technology and vendor accounts
- Provide backup coverage at the front desk when needed
- Flag anything unclear or time-sensitive to the Senior Administrative Coordinator or Director promptly
What We're Looking For
- 3+ years in an administrative, coordinator, or operations support role
- Comfortable learning new software and systems quickly
- Able to read and explain financial statements confidently (account statements, balances)
- Genuine leadership qualities — someone others naturally trust and look to, even without direct reports
- Confidence to identify gaps or inefficiencies, speak up about them, and help push improvements through
- Organized, reliable, and comfortable managing several recurring tasks at once
- Clear, confident written and verbal communication with clients and the team
Why Join Prompton
- A genuine training period so you're set up to succeed, not thrown in cold
- Close mentorship from the Senior Administrative Coordinator and the Director of Property Management
- A team that genuinely wants your input — if you see a better way to do something, we want to hear it
- Real, varied responsibility from early on in a supportive, collaborative office
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