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First seen by our source: 13 days ago

Administrative Coordinator - Camps (Summer Camp 2027)

@ Town of Newmarket

Newmarket, Ontario

Temporary
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Overview

The Town of Newmarket is hiring a temporary Administrative Coordinator for its Summer Camp 2027 program within the Recreation and Culture Team. The role handles camp staff scheduling, paperwork, supplies and budget tracking, coordination with user groups, and responding to parent and public inquiries. Required certifications must be obtained before the job starts, and a Class G licence and vehicle are needed.

Responsibilities:

  • Build and post weekly staff schedules and send staff reminders
  • Prepare and organize camp paperwork and class lists
  • Complete inventory checks, order supplies and track budget
  • Coordinate with outside user groups on safe programming
  • Respond to parent, guardian and public inquiries

Requirements summary:

  • Post-secondary education in a related field or equivalent experience
  • Progressive recreation programming or administrative experience
  • Intermediate First Aid & CPR-C, High Five and NVCI certifications
  • Class G driver's licence and reliable vehicle
  • Police Vulnerable Sector Check or minor declaration form
  • Strong Microsoft Office skills; Xplor experience an asset

Tools & skills

Source and dates

Source type not verified · hrsmart

Employer posting date
Not provided
First seen by our source
2026-11-02
Source record updated
2026-11-09

These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.

Job details

SeniorityEntry level
DepartmentAdministrative
SeasonalYes
Travelair: none · ground: minimal
Work settingOffice, Outdoors
PositionMostly sitting
Physical demandsphysical low · computer high
LanguagesEnglish
Licences & certificationsIntermediate First Aid, CPR-C, High Five, NVCI, Class G
Driver’s licencerequired, own vehicle
Background checksvulnerable sector
EducationCollege diploma (preferred)
Fields of studyRecreation, Recreation and leisure studies

Summary and details written by AI from the posting; the employer’s posting is the authority.

Town of Newmarket

Saved company profile

Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.

Making Newmarket even better

Full company description

The Town of Newmarket is located in York Region and is home to over 90,000 residents. Newmarket has consistently been named one of the Best Places to Live in Canada by MoneySense Magazine and has garnered an international reputation for being one of the country's most dynamic, diverse and desirable towns to live and work in. Newmarket is also widely considered a progressive place with a reputation for innovation, particularly in its environmental projects. Newmarket is located between the bustling City of Toronto and picturesque cottage country – allowing us to retain small town charm while providing big city amenities such as premium health care facilities (Southlake Regional Health Centre), upscale shopping and retail (Upper Canada Mall and unique shops around Town) and advanced transit networks (vivaNext rapid transit system).

LinkedIn followers
11,751
People associated on LinkedIn
648
Reported office locations
  • 395 Mulock Drive, STN Main, PO BOX 328, Newmarket, Ontario L3Y 4X7, CA
  • 1275 Maple Hill Court, Newmarket, Ontario L3Y 9E8, CA
  • 800 Mulock Dr, Newmarket, Ontario L3Y 9C1, CA
  • 100 Eagle Street West, Newmarket, Ontario L3Y 1J4, CA
  • 460 Botsford Street, Newmarket, ON L3Y 1T1, CA
Other recorded names
  • Town of Newmarket
Specialties
  • Municipal Government
Profile identifies a recruitment agency
No

The Town of Newmarket is located in York Region and is home to over 90,000 residents. Newmarket has consistently been named one of the Best Places to Live in Canada by MoneySense Magazine and has garnered an international reputation for being one of the country's most dynamic, diverse and desirable towns to live and work in. Newmarket is also widely considered a progressive place with a reputation for innovation…

FieldValue
IndustryGovernment Administration
Company size201-500 employees
HeadquartersNewmarket, Ontario
Organization typeGovernment Agency
Year founded1880
SpecialtiesMunicipal Government
Open jobs on Jobsy22
LinkedInView page
Job description

Job Description

Working with the Town of Newmarket’s Recreation and Culture Team, means the opportunity to make a difference and connect with your community! Working in Recreation means the start of something special, gaining valuable work experience and learning new skills. We are looking for dedicated individuals who enjoy working with others with a passion to deliver high quality programs, events and services. One thing is for certain, you will love the experience and our participants will too!

The Successful Candidate Will:

  1. Manage staff scheduling by building and posting weekly schedules, assisting with finding staff coverage, and sending reminders through a weekly staff newsletter.

  2. Support the implementation of camp staff trainings to ensure staff are paid appropriately, required paperwork is collected, sessions are running according to schedule, and resources are printed/distributed.

  3. Print required paperwork for upcoming camp weeks (i.e. class lists, sign in sheets, medical forms, waivers, etc.), as well as file and review previous week’s paperwork.

  4. Complete inventory checks, orders camp supplies to support quality camp programming, and tracks purchases to ensure purchases fall within budget allocations.

  5. Collaborate with outside user groups to ensure all parties are on the same page in delivering safe and quality programming. User groups may include Aquatics, Facilities, Customer Service, Special Guests, Bus Company, Vendor Camps, etc.

  6. Respond to inquiries, escalated concerns and emergency situations from parents/guardians and the general public through phone and email, and direct them to the appropriate staff.

  7. Frequently use registration software to complete registrations, withdrawals, refunds, payments and update camper information.

*For full listing of duties and responsibilities, please see the attached Job Description.

Job Requirements

  1. Post-secondary education in a related discipline combined with progressive experience in recreation programming and/or administrative duties is an asset or equivalent of education and experience.

  2. Excellent leadership, organizational, public relations and time management skills.

  3. Ability to work in a team environment, collaborate with co-workers and deal courteously and effectively with staff, participants, parents/guardians and the general public.

  4. Strong working knowledge of computers in Microsoft (Word, Excel, Outlook); Xplor experience is an asset.

  5. Current Intermediate First Aid & CPR-C certification required.

  6. Current High Five (Principles of Healthy Child Development) certification required.

  7. Crisis Prevention and Intervention (NVCI) certification required.

  8. Class “G” Driver’s License in good standing and a reliable vehicle for corporate business.

  9. Due to the nature of the contacts of this position a Police Vulnerable Sector Check satisfactory to the Town (Those 18 Years & Older) or the completion of Declaration of Minors – Working with Vulnerable Individuals Self Declaration Form (Those 17 Years and Younger) is required.

Please Note: Certifications are not required at time of application but must be obtained prior to job commencement. The Town of Newmarket may offer opportunities for certification.

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