Administrative Manager

Administrative Manager

Toronto City Church

Reports to: Pastor Samuel Kenga
Hours: 35 hours per week
Salary Range: $50,000–$65,000 annually
Application Deadline: October 4, 2026

About the Opportunity

Toronto City Church is seeking an organized, proactive, and ministry-minded Administrative Manager to lead our day-to-day administrative operations.

This role helps turn ministry vision into practical plans, dependable systems, and well-coordinated activities. Working closely with pastoral leadership, staff, and volunteers, the Administrative Manager ensures that our operations support the mission, vision, and spiritual life of the church.

Our ideal candidate brings strong leadership and communication skills, sound judgment, and a heart for serving people. You enjoy creating order, improving processes, and helping teams do their work effectively. You can manage competing priorities while maintaining confidentiality, integrity, and a collaborative spirit.

Because this is a ministry leadership role that works closely with the pastoral team and supports the spiritual and operational life of Toronto City Church, the successful candidate must be an active attendee of Toronto City Church and committed to participating in the life and community of the church.

Key Responsibilities

Sunday Service Administration

• Develop and manage volunteer schedules.
• Collaborate with the Service Overseer and ministry teams to coordinate Sunday service needs.
• Ensure materials, resources, and administrative support are ready for weekly services.

Calendar and Registration Management

• Maintain the church’s Master Calendar in Fellowship One and Public Calendar in Planning Center.
• Set up and oversee event listings and registrations.
• Coordinate scheduling across ministries to support clear communication and effective planning.

Purchasing and Vendor Coordination

• Coordinate purchases of office supplies, ministry materials, food, and event-related goods and services within approved budgets and purchasing processes.
• Manage routine vendor relationships within delegated authority.
• Provide the Finance team with documentation for tracking, reconciliation, and reporting.
• Implement purchasing policies and approval processes established by Finance and leadership.

Ministry and Education Administration

• Support pastors and ministry leaders in developing effective administrative strategies and systems.
• Oversee and collaborate with the Administrative Team to implement these systems.
• Coordinate administration for TCC classes and courses, supporting teachers and instructors with attendance, grades, and student advancement records.

Records and Data Management

• Develop and maintain an organized framework for physical and digital records.
• Oversee ongoing data collection and records management with the Administrative Team.
• Ensure records are stored securely and retained or disposed of according to established policies.

Facilities and Rentals

• Oversee property and facility coordination, including developing and implementing a preventative maintenance plan.
• Manage facility and property rentals.
• Provide administrative and operational support to Toronto City Sports Centre as required.

Event Coordination and Support

• Support church events through full coordination or targeted assistance, depending on the needs identified by pastors and ministry leaders.
• Coordinate logistics, staffing, materials, facility requirements, setup, and teardown.
• Collaborate with Hospitality teams on food coordination, inventory, and volunteer scheduling.
• Work within event expectations and responsibilities communicated in advance.

Additional Support

• Lead or assist with special projects and seasonal responsibilities as assigned.
• Contribute to ongoing improvements in administrative effectiveness and efficiency as the role and ministry needs develop.

Qualifications

The successful candidate will:

• Demonstrate a strong personal Christian faith, a consistent Christian testimony, and spiritual maturity.
• Be an active attendee of Toronto City Church and committed to participating in the life and community of the church.
• Be in full agreement with Toronto City Church’s Statement of Faith, Leadership Code of Conduct, and Statement of Core Doctrines.
• Support the pastors, leadership, and vision of Toronto City Church.
• Bring at least five years of experience in an operations or leadership role within a business, charity, or not-for-profit environment.
• Demonstrate strong skills in leadership, organization, communication, operational planning, systems thinking, financial stewardship, and administrative compliance.
• Be trustworthy and discreet when handling confidential information.
• Work well independently and collaboratively, managing multiple priorities with care and follow-through.
• Demonstrate humility, teachability, a positive attitude, and openness to feedback.
• Build effective working relationships with people from diverse backgrounds in an intercultural environment.
• Be committed to ongoing personal and professional development.
• Post-secondary education or Bible college training is considered an asset.