Billing Coordinator (Contract Employment)

Fasken is a leading international business law and litigation firm. With over 900 lawyers and 1,100+ employees, we have offices in Vancouver, Surrey, Calgary, Tsuut’ina Nations, Toronto, Ottawa, Montréal, Québec City, London, and Johannesburg. We provide strategic and thoughtful advice in virtually all areas of business law to a broad range of clients including close to half of the Fortune 100 companies, corporate clients, government agencies, regulatory authorities, non-profit bodies and individual clients.

We are a high-achieving, professional, entrepreneurial, team-oriented, and friendly place to work. We are committed to diversity and inclusion and offer a welcoming environment for all people. While we are here to service our clients and are a deadline-driven industry, we look to be innovative, and there are opportunities to participate in initiatives which make a difference in our firm and community.

Achieve excellence doing work that’s challenging and rewarding, with people you’ll like working with, in an environment that’s welcoming, supportive, entrepreneurial and innovative, where you’re a valued contributor, not just an employee. For additional information about the firm or this position, please visit our website at www.fasken.com.

Billing Coordinator (Finance Department) – Calgary, AB

Contract Employment (12-month Contract)

Job Summary

We are currently looking for a dynamic and experienced Billing Coordinator to join the Finance Department on a contract basis. This position will be responsible for all phases of client billing including drafting and finalizing client invoices, billing analysis as well as consistent collaboration in attainting the Firm’s billing goals. The candidate will have a strong work ethic, be collaborative, professional, adaptable, positive and interested in their work. The contract is estimated to be approx. twelve (12) months, depending on business needs, and may have opportunity for extension.

Work Environment

Hours of work are from 8:00 a.m. to 4:00 p.m.. Occasional pre-authorized overtime may be required to meet business needs.

Hybrid work arrangements may be available after an initial three-month period of full-time in-office support. The successful candidate must reside in or near Calgary, AB, and be able to attend the office as required. Any remote work arrangements will be subject to departmental and business needs, which cannot be guaranteed, and may be adjusted as operational requirements change.

For Indigenous candidates interested in employment on-reserve, there may be an opportunity at Fasken to do so at our Alberta office situated on Tsuut’ina Nation, west of Calgary. Such candidates are encouraged to speak to Human Resources during the interview process to obtain additional information.

At Fasken, success means:

• Having a strong client service approach – you’re ready, willing, and able to put our clients first and exceed their expectations.
• Caring about one another – you possess strong interpersonal skills and the ability to build harmonious working relationships within your immediate team, across other departments in the firm, and the community.
• Working collaboratively – you’re a self starter who values working in a collaborative team based environment.
• Possessing exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties.
• Approaching your work with agility and the willingness to learn and utilise new technology.
• Being adaptable to changing priorities in a fast-paced environment while being organized and maintaining accuracy with a high attention to detail.
• Demonstrating strong research, investigative and problem solving skills with the ability to exercise judgement to resolve issues.
• Treating sensitive and confidential matters with discretion and diplomacy at all times.

Primary Responsibilities

• Prepare and process all client billings, duties including:
  • Process accounts for final review and signature by lawyers;
  • Finalize and cancel invoices;
  • Process partial credit notes and bill cancellations;
  • Data entry of client disbursements;
  • Enter invoices into client’s billing system.
• Prepare and print monthly Proformas for lawyers.
• Assist with the year-end audit as required.
• Answer all incoming billing related inquiries received via email from lawyers or assistants.
• Miscellaneous billing duties including write-offs and transfers of WIP, revalue WIP due to currency fluctuations, set-up special rates on files and re-value WIP, yearly update of all timekeeper billing rates and re-value WIP as necessary.
• Ensure Client Billing Agreements are followed (special rates, pre-arranged discounts, special billing arrangements - Hourly, Contingency, Flat/Fixed Fees).
• Maintain client’s billing detailed information updated in firm’s ERP (3E).
• Provide cross coverage and support to the AB trust desk, treasury, and related functions within the Finance department.
• Assist with special projects and/or perform related administrative, clerical and other duties as assigned.

Required Knowledge and Experience

• A post-secondary diploma specializing in Accounting.
• Three (3) to five (5) years’ of related experience preferred.
• Law firm or professional services experience would be considered an asset.
• General knowledge of accounting, professional services billing process, e-billing and task code usage.
• Knowledge of legal and accounting terminology.
• Proficiency with computer software programs including MS Office (Word, Excel and Outlook), and working knowledge of Elite 3E and Webview preferred.

Supervisor

• This role officially reports to the Senior Manager, Billing, but will receive day-to-day support from the Billing Coordinator Team Lead, and also additional oversight from the Controller.

Diversity and Inclusion

At Fasken we believe a diverse workplace comprises individuals with unique backgrounds, characteristics and qualities. An inclusive workplace creates an equitable environment where individuals are respected and where they are welcome. Fasken is committed to diversity and inclusion in all that we do.

Accessibility and Accommodation

It is important to our Firm that all its members, including those with disabilities, find our workplace to be welcoming and supportive. Reasonable accommodations are available on request for candidates with disabilities taking part in all aspects of the selection process.

Background and Reference Checks

Any offer of employment may be conditional upon full background checks including a criminal record check, a credit check, employment and educational verification.

Your Application

The successful candidate will be detail oriented, a team player and will have excellent organizational & communication skills, both written and oral and the ability to manage multiple tasks in a fast-paced and superior client service environment. We provide a collegial work environment, competitive compensation and comprehensive benefits package.

Please submit your resume and cover letter in confidence through our candidate applicant portal on www.fasken.com.

We thank all candidates for applying, however, only qualified applicants will be contacted for an interview.

NO AGENCIES, PLEASE