Posted yesterday
Business Coordinator
@ Fathom Talent Group
Toronto, Ontario
Overview
Fathom Talent Group is hiring a full-time Business Coordinator for an owner-led landscape and garden design firm in Thornhill, ON. The role runs accounts payable and receivable, bookkeeping, payroll and HR administration, inventory and reporting for the two co-owners. It is four days in office and one day remote, with a base salary of CA$55,000 to $57,500+ and a bonus of CA$2,000 to $2,500+.
Responsibilities:
- Manage accounts payable and receivable, invoicing and collections
- Run bookkeeping, payroll setup and HR administration
- Prepare inventory orders and valuations
- Produce P&L, budget and weekly and monthly sales reports
- Act as main contact between owners, team, bookkeeper and vendors
Requirements summary:
- Working knowledge of QuickBooks or similar accounting system
- Strong spreadsheet skills, Google Sheets preferred
- Hands-on AR/AP experience
- Experience serving high-value clients
- Comfortable working with vendors and trades contractors
- Able to troubleshoot software and administrative issues
Tools & skills
Source and dates
Source type not verified · apify-linkedin
- Employer posting date
- 2026-11-12
- First seen by our source
- 2026-11-14
- Source record updated
- 2026-11-14
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Mid level |
| Department | Finance & accounting |
| Hours per week | 40 (estimated) |
| Schedule | day |
| Travel | air: none · ground: none |
| Work setting | Office, Home |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Perks mentioned | Performance bonus |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Fathom Talent Group
| Field | Value |
|---|---|
| Open jobs on Jobsy | 4 |
Business Coordinator
Landscape & Garden Design ·Thornhill, ON · Full Time
ROLE SNAPSHOT
Company -Established, owner-led landscape and garden design firm
Role -Business Coordinator — full time, permanent
Location -Thornhill, ON (York Region) — four days in office, one day remote
Base salary -CA$55,000 – $57,500+
Bonus -CA$2,000 – $2,500+
On-target earnings - CA$57,000 – $60,000+
Reports to -The two co-owners
Team -Team of 10
Travel - None
ABOUT THE COMPANY
Our client is a well-established, owner-led landscape and garden design firm based in the Greater Toronto Area that serves high-value clients. Gardening runs deep in the family behind the business: its two co-owners founded the company more than a decade ago, bringing together a shared passion for nature and quality design and over 35 years of combined experience.
The firm has a close-knit team of 10.
THE ROLE
Reporting directly to the two co-owners, the Business Coordinator keeps the business side of the company running smoothly: finance and bookkeeping, payroll and HR administration, inventory, and reporting. You will be the main point of contact between the owners, the team, the external bookkeeper and vendors, with real influence on how the business operates as it grows. This replaces an existing position, with an upgraded scope.
KEY RESPONSIBILITIES
Finance & accounting
- Manage accounts payable and accounts receivable, making sure the company gets paid on time and pays its bills on time.
- Handle invoicing.
- Remit corporate tax and HST, and file and pay all required statutory filings (WSIB, EHT, HST, etc.).
- Prepare rolling forecasts.
- Facilitate internal and external audit requirements and implement all audit recommendations.
Reporting
- Produce reporting in QuickBooks and Google Sheets, including pricing and P&L-versus-budget comparisons.
- Prepare weekly and monthly reports summarizing sales performance.
Inventory & operations
- Manage inventory and prepare orders.
- Own accurate inventory valuations and put corrective action in place for variances.
Payroll & people administration
- Set up new employees and run payroll (via Interac).
- Manage new-hire packages and employee timesheets.
Communication
- Keep a clear line of communication between the bookkeeper, the owners, the team and vendors.
HOW SUCCESS IS MEASURED
- Quality of work — accuracy and completeness
- On-time delivery of work
- Efficiency — doing more with less
- Proactive communication
- Prioritization of work
WHO WE’RE LOOKING FOR
What matters most, in order
1. Character · 2. Experience · 3. Intelligence · 4. Coachability
Character
Will and desire, self-awareness, accountability and integrity.
Experience
- Working knowledge of QuickBooks or a similar small-business accounting system.
- Strong spreadsheet skills (required); Google Sheets preferred, Excel also valued.
- Able to troubleshoot software, system and administrative issues.
- Hands-on AR/AP experience: getting paid on time and paying bills on time.
- Experience in a business serving high-value clients (around $25K–$50K average annual revenue per client).
- Comfortable working with vendors and trades contractors.
Intelligence
Smart, sharp and quick to pick things up
Coachable
Expects to keep learning new things, and welcomes it.
WHY THIS OPPORTUNITY
- A chance to reinvent yourself and build a legacy in a growing business.
- A stable business with a strong leadership team.
- Real growth in play: the right person could take on more responsibility quickly.
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