Business Office Manager

“How do you bring kindness to others every day?”

Join us in our journey of kindness – our Kind era – where compassion is our language, and kindness is our legacy. We are committed to nurturing a culture of kindness that flourishes within our team. Our valued team members are the heart of our mission and their well-being directly impacts the lives of those in our care.

Business Office Manager (BOM) reports to the Executive Director and is expected to provide complete accounting of Accounts Payable, Accounts Receivable, Payroll and Trust Fund to all clients, as well as various duties assigned by the Executive Director.

Wage Rate:

The starting annual salary is $60,000.

Vacancy:

This is an existing vacancy.

Responsibilities:

• Produces and distributes all facility financial communiques under the direction of the Executive Director and/or Director of Accounting.
• Maintains open communication at all levels.
• Ensures that the department maintains compliance, which is consistent with the Accreditation Canada, Ministry of Health and Long Term Care, Generally Accepted Accounting Principles and internal MIS policies/procedures, collective bargaining unit.
• Demonstrates good knowledge of Collective Agreements, Employment Standards Act, Labour Relations Act and Occupational Health and Safety Act.
• Seeks to remove all potential controlling elements of care cultures and to remove all features of a ‘them and us’ care approach.
• Participates in facility-wide quality improvement activities.
• Participates in annual organizational compliance.
• Prepares and participates in annual accounting audits.
• Conducts audit of payroll and new hires monthly.
• Conducts monthly audits of employee benefit deductions.
• Required to understand the nature and meaning of quality indicators used by the Home
• Required to participate in the improvement of the indicators and achieve satisfactory results.
• Accounting functions and associated reporting are completed accurately and on time including, but not limited to: AP, AR, Payroll, benefits, resident trust, petty cash
• Any and all other tasks as assigned

Qualifications:

The qualifications needed to join our family are as follows:

• Must be a High School graduate or have obtained a G.E.D.
• Minimum of 2 years accounting experience to include (solid background of either accounts receivable or payroll): computerized payroll, accounts payable, accounts receivable, benefits administration
• Related and recent professional and skill development courses would be desirable.
• Working knowledge of Microsoft Office set of programs.
• Ability to interpret Union contracts, policies and procedures.
• Sense of responsibility, integrity and confidentiality.
• Ability to multitask.
• Well-developed interpersonal skills and demonstrated ability to interact efficiently and courteously with residents, public, employees and volunteers.
• Ability to have meaningful engagements with others
• Present a positive approach, not controlling language and actions towards people
• Ability to demonstrate care in use of supplies and equipment, and the ability to maintain a neat work area.
• Good organizational skills.
• Ability to work independently.
• Must be level headed and calm in emergencies.
• Second language is an asset.
• Clear vulnerable sector screening (w/ in last 6 months), recent TB test results (w/ in last 6 months) or Chest X-Ray (w/ in last 1 yr), and two supervisory references required.

What do we offer you?

• Competitive wages
• Employee perks
• Support for personal and professional growth
• Employee benefits
• Employee and Family Assistance Program
• Matching RRSP contribution

We appreciate all applicants' interest, only those selected for further consideration will be contacted.

As part of our recruitment process, we may use secure, limited AI tools to assist with administrative tasks such as organizing applications or analyzing role alignment. These tools are used solely to support our recruitment team. All hiring decisions are made by people. We are committed to ensuring our hiring practices are equitable, inclusive, and privacy-conscious. Any personal information collected or processed is handled in accordance with the Personal Information Protection and Electronic Act (PIPEDA) and our internal privacy policies.

We are committed to inclusion, diversity, and equity in the workplace, and we welcome applications from all persons. Our organization takes the accessibility needs of employees and candidates with disabilities into account during the position summary review process. Employees and candidates are required to notify their Director/Manager/Supervisor or Hiring Manager if they have any accessibility needs, and the organization will work with the employee to address them.