Posted 6 months ago
Contract Administrator
@ METAFOR Architecture Inc
Calgary, Alberta
Overview
METAFOR Architecture Inc is hiring an intermediate Contract Administrator to support construction-phase delivery of architectural projects. The role handles RFIs, shop drawings, change documentation and payment review, reporting to the Team Lead (Contract Administration). The posting states a full-time position with 5 to 7 years of experience required.
Responsibilities:
- Administer construction contracts and track RFIs, shop drawings and changes in Part3
- Review contractor payment applications and change orders
- Prepare CA documentation such as PCNs, site review reports and deficiency lists
- Coordinate consultants, contractors and permitting authorities during construction
- Support construction closeout and handover documentation
Requirements summary:
- 5 to 7 years in architectural construction administration or project coordination
- Solid knowledge of construction documents and contract administration
- Experience tracking RFIs, shop drawings and changes; Part3 an asset
- Strong organization and attention to detail across multiple projects
- Clear professional communication with consultants, contractors and clients
Tools & skills
Source and dates
Employer career site / ATS feed · adp
- Employer posting date
- 2026-04-27
- First seen by our source
- 2026-10-08
- Source record updated
- 2026-11-05
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Mid level |
| Department | Administrative |
| Experience | 5+ years |
| Hours per week | 40 (estimated) |
| Travel | air: none · ground: minimal |
| Work setting | Office, Client sites |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
Summary and details written by AI from the posting; the employer’s posting is the authority.
METAFOR Architecture Inc
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
Architecture, Building Envelope, Commissioning, Interior Design, Sustainability + Resilience
Full company description
METAFOR Architecture Inc. is an integrated design firm that offers Architecture, Building Envelope, Commissioning, Interior Design, and Sustainability + Resilience in-house expertise. We are accomplished in a variety of sectors and project types ranging in size and complexity. We have a proven track record working in urban, rural, and unique public landscapes, whether it be Provincial and National Parks, Indigenous Lands, or urban districts in municipalities across western Canada. As a ‘human’ centric studio, METAFOR believes in the power of community and doing what’s right. Forging ahead with passion and ingenuity, we are resolute in our commitment to a collaborative and unique approach to design thinking through our integration of disciplines. Bound by a common purpose, we infuse our core values into everything we do. Our convictions are the inspiration behind how we do business, treat one another, and support the communities in which we operate. We proudly embrace our role in helping shape the fabric and landscapes of our cities, towns, and communities. Our designs reflect the value we put on placemaking and creating engaging gathering places and spaces that bring and keep people together and connected. We believe that great design is only achieved through unique, bold, and inspired solutions that are centred on social wellness, diversity, and inclusivity. We know that these are the cornerstones connect us all and shapes the fabric of our communities. Inspired and purposeful design can restore our sense of belonging — to one another, to nature, to our community, and to ourselves. At METAFOR, we focus our efforts on designing vibrant, transformative places and spaces that enhance human connection and engagement that is meant to spark creativity, collaboration, and motivation for people to do their best work and live their best lives.
- LinkedIn followers
- 5,167
- People associated on LinkedIn
- 70
- Reported office locations
- 625 11 Ave SW, Suite 310, Calgary, Alberta T2R0E1, CA
- 200, 11460 Jasper Ave. NW, Edmonton, AB T5K 0M1, CA
- Other recorded names
- METAFOR Architecture Inc
- METAFOR
- Specialties
- Architecture
- Interior Design
- Building Envelope
- Commissioning
- Sustainability
- Resilience
- and Bridging
- Profile identifies a recruitment agency
- No
METAFOR Architecture Inc. is an integrated design firm that offers Architecture, Building Envelope, Commissioning, Interior Design, and Sustainability + Resilience in-house expertise. We are accomplished in a variety of sectors and project types ranging in size and complexity. We have a proven track record working in urban, rural, and unique public landscapes, whether it be Provincial and National Parks, Indigenous…
| Field | Value |
|---|---|
| Industry | Architecture and Planning |
| Company size | 51-200 employees |
| Headquarters | Calgary, Alberta |
| Organization type | Privately Held |
| Year founded | 2002 |
| Specialties | ArchitectureInterior DesignBuilding EnvelopeCommissioningSustainabilityResilienceand Bridging |
| Open jobs on Jobsy | 3 |
| View page |
CONSTRUCTION CONTRACT ADMINISTRATOR - INTERMEDIATE
SUMMARY
The Intermediate Contract Administrator supports the successful delivery of architectural projects throughout the construction phase by assisting with contract administration processes, coordination, and clear, well-organized documentation. Reporting to the Team Lead (Contract Administration) and working closely with Project Leads and Principals, this role contributes to maintaining momentum, clarity, and alignment between design intent and construction execution.
This position is well suited to candidates with experience in architectural practice or project coordination within a construction or construction management environment. Candidates with contractor-side experience who are interested in transitioning into an architectural practice are encouraged to apply.
POSITION OVERVIEW
Construction Administration (85%)
- Assist with the administration of construction contracts, supporting consistent construction administration processes across projects
- Log, track, and help coordinate RFIs, shop drawings, site instructions, and change documentation using Part3, ensuring timely routing, clear status visibility, and consistent record‑keeping
- Assist with reviewing contractor payment applications, change orders, and related documentation
- Contribute to CA documentation including PCNs, change orders, site review reports, and deficiency lists
- Maintain accurate and organized contract records, correspondence, and document revisions
- Participate in site visits as required and assist with site observation reporting
- Support internal coordination to ensure construction documents are kept current, properly issued, and that discrepancies or conflicts are identified and communicated promptly
- Support clear communication and coordination between the client, engineering consultants, contractors, and permitting authorities
- Support Project Leads by monitoring project scope during construction, identifying emerging issues, and escalating concerns to the Team Lead (Contract Administration)
- Coordinate consultant inputs during construction administration, including reviews and responses
- Assist with construction closeout activities, including coordination and review of manuals, warranties, and post-construction documentation to support a smooth project handover
Quality, Process & Team Support (15%)
- Support internal QA/QC reviews related to construction‑phase modifications
- Assist with design reviews to confirm constructability and alignment with design intent
- Contribute to the continuous improvement of CA workflows and documentation standards
CHARACTERISTICS & SKILLS
- 5–7 years of progressive experience in architectural construction administration, architectural technology, or construction project coordination within the AEC industry
- Solid understanding of construction documents, contract administration procedures, and typical construction‑phase deliverables
- Experience tracking RFIs, shop drawings, and changes; familiarity with Part3 or similar construction administration software is considered an asset
- Working knowledge of building systems, construction sequencing, and coordination between design and construction teams
- Strong organizational skills and attention to detail across multiple concurrent projects
- Clear, professional communication skills with consultants, contractors, and clients
- Practical, solution‑oriented approach to problem solving that respects design intent
- Comfortable working collaboratively within a project team, taking ownership of assigned tasks while seeking guidance when appropriate
ADDITIONAL
METAFOR is a proud JUST organization, recognized by the International Living Futures Institute. We are committed to building a diverse, inclusive, and equitable workplace and value the perspectives and lived experiences each team member brings to our studio and the projects we pursue.
Accommodations are available on request for candidates participating in all aspects of the hiring and selection process. Please share any accommodation needs through the application process or contact [email protected].
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