Contracts & Contingent WF Analyst (Contract)

Trans Mountain Corporation operates Canada’s only pipeline system transporting oil products to the West Coast. We deliver approximately 890,000 barrels of petroleum products each day through a dual pipeline system of more than 1,150 kilometres of pipeline in Alberta, British Columbia and Washington state.

Trans Mountain also operates a state-of-the-art loading facility, Westridge Marine Terminal, with three berths providing tidewater access to global markets.

As a federal Crown corporation, Trans Mountain continues to build on more than 70 years of experience delivering operational and safety excellence through our crude oil pipeline system.

With our expanded pipeline system now in place, Trans Mountain provides enhanced direct access for Canadian crude oil to world markets. The expansion realizes a world-class system for oil transport, developed to Canada’s high standards within one of the most stringent regulatory regimes in the world, creating long-term economic benefits, enhanced marine protection, enhanced safety and emergency management capabilities, and enhanced skilled-worker capacity building in communities and Indigenous groups.

Our Core Values

Trans Mountain’s core values – Safety, Integrity, Respect and Excellence – guide our every step. Each obstacle we’ve overcome or success we’ve experienced has been the result of a shared commitment to living these values every day. Together, we’re focused on doing the right thing for each other and our communities. If you are looking for an opportunity to apply your strengths in an environment that encourages Safety, Integrity, Respect, and Excellence, we invite you to explore this opportunity with us!

Location: Calgary

Department: Supply Chain Management

Reports to: Lead Contracts Specialist, Contingent Workforce

Worker Type: Contract

Schedule Type: Full-time

Work Setting: In-office

Number of Positions: 3

Trans Mountain is seeking a collaborative, motivated, and values driven individual to join our dynamic team as Contracts & Contingent Workforce Analyst (Contract). In this position, you will play a key role in supporting the administration, governance, and coordination of contract workforce resources that enable the safe and reliable operation of pipeline assets and the execution of capital projects. You will serve as a key liaison between business leaders, Supply Chain Management, Human Resources, Finance, and external staffing partners to deliver efficient and effective contingent workforce management services.

The successful candidate will demonstrate expertise in managing contractor lifecycle activities, maintaining workforce data and records, coordinating with staffing vendors and internal stakeholders, and ensuring compliance with company policies, contractual requirements, and workforce governance standards. Proficiency with tools such as Excel, SharePoint, and Power BI to support workforce planning, reporting, process improvement, and operational decision-making is also essential.

Key Responsibilities

• Coordinate Contractor Workforce Lifecycle Activities Support the administration of contingent workforce transactions including contractor onboarding, assignment creation, extensions, renewals, offboarding, reporting changes, and location transfers.
• Ensure requests are accurately processed and completed in accordance with approved workforce plans and business requirements.
• Maintain Contractor and Workforce Records Gather, validate, and maintain contractor information across workforce management systems, ensuring employee, vendor, assignment, cost centre, work directives, and reporting structure data is accurate and up to date.
• Regularly review records to identify and resolve discrepancies that may impact workforce reporting, compliance, or financial processes.
• Support Contractor Procurement and Engagement Processes Assist Supply Chain Management and business stakeholders with the engagement of contingent workers by coordinating supplier submissions, contractor documentation, and workforce approval requirements.
• Support the execution of approved sourcing strategies while ensuring adherence to established procurement and contractor engagement procedures.
• Coordinate Workforce contractor and Stakeholders Serve as a key point of contact between leaders, staffing agencies, contractors, Human Resources, Payroll, Finance, and Supply Chain Management.
• Facilitate the timely exchange of information to support contractor onboarding, assignment changes, invoice alignment, issue resolution, and workforce planning activities.
• Support Contractor Governance and compliance Review contractor requests and supporting documentation to ensure compliance with company policies, approval authorities, workforce governance standards, and contractual requirements.
• Monitor adherence to onboarding requirements, assignment terms, and documentation standards to mitigate operational and regulatory risk.
• Monitor Workforce Reporting and Data Analytics Prepare and maintain workforce reports, dashboards, and metrics using Excel, SharePoint, Power BI, and other business systems.
• Analyze workforce data to identify trends, validate information accuracy, support forecasting activities, and provide insights for operational decision-making.
• Assist with Contractor Contract Administration Support the administration of contingent workforce contracts, amendments, extensions, and associated documentation throughout the contractor lifecycle.
• Maintain records of contract status, assignment details, and vendor performance information while ensuring contractual obligations are appropriately documented and tracked.
• Drive Continuous Improvement and Technology Adoption Identify opportunities to improve contingent workforce processes through standardization, automation, reporting enhancements, and technology solutions.
• Assist in developing procedures, documentation, and AI-enabled tools that improve efficiency, data quality, service levels, and overall workforce management effectiveness.

Qualifications and Professional Experience

• Post-secondary education in Supply Chain Management, Business Administration, Operations Management, Human Resources or related discipline.
• Supply Chain Management Professional (SCMP) designation or Certified Supply Chain Leader (CSCL) designation from the National Institute of Supply Chain Leaders (NISCL), or current SCMP/CSCL student/candidate status is an asset.
• Minimum 3 years of progressive experience.
• Preferred: training in conflict resolution.
• General Oil and Gas product knowledge of Pipelines and Terminals.
• Familiar with industry standards.
• Experience in the following would be considered assets:
  • Supply Chain Management
  • Contractor Administration
  • Vendor Management
  • Workforce Governance
  • HR Processes
  • Financial Controls
• Advanced proficiency with Microsoft Excel and experience using SharePoint, Power BI, ERP systems, and workforce management platforms is considered an asset.
• A consistent track record of delivering high‑quality work, managing competing priorities, and supporting key business processes or operational functions.
• Demonstrated ability to work effectively with colleagues and stakeholders from a variety of backgrounds and levels across the organization.
• Effective communication skills, including the ability to convey information clearly, respectfully, and professionally.
• Commitment to inclusive practices and a willingness to contribute positively to a collaborative and supportive workplace culture.

Working Conditions

• Willingness and ability to travel as required.
• May need to provide support outside of regular business hours and/or on the weekend.

Application

Candidates may submit their application in English or French. To apply in French, please use our French careers site: Careers (French)

We Build Careers and Pipelines That Last

Our story is about determination, resourcefulness and resilience. It’s about charting our own course, finding innovative solutions to challenging problems and doing the right thing. It was true when Trans Mountain became a company in 1951 and it’s just as true today. We welcome new members to our team that embrace the qualities in our story, that thrive on the new path and directions we take. Our culture is one of care and taking our responsibilities seriously. If you would like to contribute to our culture, then join our journey.

A Rewarding Opportunity

We offer:

• Valuable experience providing opportunity for professional development and career advancement;
• An opportunity to engage with and learn from some of the most talented and experienced people in the business;
• Competitive compensation;
• A place to share a sense of purpose and build relationships;
• Meaningful work that makes a difference;
• An opportunity within the Canadian energy industry.

We value:

• The health, safety and wellness of everyone working in our company;
• Meaningful participation from Indigenous and local communities;
• The commitment and resilience of our people;
• Collaboration and achieving success together.

In keeping with Trans Mountain’s commitment to maximize benefits for communities, priority will be given to qualified candidates from Indigenous, local and regional communities along the Trans Mountain pipeline corridor.

In Alberta, the pipeline system spans the traditional territories of Treaty 6, 7 and 8, and the Métis Nation of Alberta (Zone 4).

In British Columbia, the system crosses the traditional territories of numerous First Nations that are affiliated with the Secwepemc, Dakelh (Carrier), Nlaka'pamux, Syilx/Okanagan, Interior and Coast Salish, Stó:lo, as well as the Métis.

Trans Mountain also operates through 15 First Nation Reserves located within the region spanning the BC interior through Fraser Valley.

Our Commitment to Inclusion, Diversity, Equity and Accessibility (IDEA)

Trans Mountain is committed to fostering inclusion, diversity, equity and accessibility. The diverse viewpoints and cultural knowledge that our employees bring to work enrich our organization’s collective cultural understanding, which is reflected in the work we do every day. We strive to create an environment that is free of barriers to promote full participation in the workplace. Trans Mountain welcomes new team members from traditionally underrepresented groups, including but not limited to women, Indigenous Peoples, members of racialized groups, persons with disabilities and members of the 2SLGBTQI+ community.