Coordinator, People - Payroll & Benefits

Coordinator, People – Payroll & Benefits

Temporary, Full-time Position (Up to 18 Months)

Non-Union

The Township of Springwater, located in the heart of Simcoe County, is a mixed urban/rural municipality with growing urban settlements and a prosperous agricultural sector. The municipality is currently recruiting for one (1) existing temporary, full-time position of Coordinator, People – Payroll & Benefits (up to 18 Months).

The Township of Springwater is seeking a detail-oriented and service-focused professional to support payroll, benefits, and human resources operations. This position plays a key role in ensuring employees, Council members, volunteer firefighters, and other personnel are paid accurately and on time, while providing responsive support across human resources programs.

Position Responsibilities

The usual responsibilities of the position are:

• Payroll and reporting
  • Process bi-weekly and quarterly payroll accurately and on schedule.
  • Maintain payroll records, employee pay information, deductions, direct deposit details, and statutory requirements.
  • Prepare payroll remittances and supporting documentation for CRA, OMERS, WSIB, EHT, unions, garnishees, and other required payments.
  • Prepare Records of Employment, T4s, year-end payroll reconciliations, audit information, and other legislated reporting.
  • Complete payroll checks and balances to identify and resolve discrepancies.
  • Process new employee setup, approved pay changes, step increases, reimbursements, and employee departures or leaves.
  • Prepare reports for management on overtime, vacation, lieu time, leaves, and related workforce information.
  • Support payroll and benefit data entry for the annual budget process.

• Benefits and pension administration
  • Support administration of OMERS enrolments, terminations, retirements, leaves, disability, and other pension-related processes.
  • Assist employees with benefit and pension questions, claims, and information updates.
  • Support short- and long-term disability administration in collaboration with People and Talent staff.
  • Reconcile benefit invoices, resolve billing issues, and implement approved benefit rate changes.

• People and Talent support
  • Respond to employee, public, and stakeholder inquiries with professionalism, tact, and confidentiality.
  • Maintain accurate employee personnel and payroll files.
  • Provide administrative support for recruitment, including postings, screening, interview coordination, reference checks, offers, and onboarding.
  • Assist with employee orientation, recognition, surveys, wage subsidy programs, and special projects.
  • Support WSIB administration and reporting.
  • Assist with Joint Health and Safety Committee activities, including agenda preparation, minute-taking, inspections, communications, annual planning, and health and safety initiatives.
  • Participate in workplace wellness initiatives and other duties as assigned.

Qualifications and Experience

• University degree or college diploma in Human Resources Management, Business Administration, or a related field.
• Payroll Compliance Practitioner (PCP) designation, or willingness to obtain it; and/or progress toward a Certified Human Resources Professional (CHRP) designation.
• Minimum of two to five years of experience in payroll, human resources, or benefits administration. Municipal-sector experience is considered an asset.
• Experience processing payroll across multiple collective agreements.
• Experience using Microsoft Office, databases, HRIS/payroll systems; experience with UKG Pro and Workforce Management is an asset.
• Knowledge of the Employment Standards Act, Occupational Health and Safety Act, Workplace Safety and Insurance Act, AODA, Pay Equity Act, Labour Relations Act, and privacy requirements.
• Familiarity with municipal legislation and practices, including MFIPPA and the Municipal Act, is an asset.
• Strong organization, communication, customer service, and problem-solving skills.
• Ability to manage competing deadlines, frequent interruptions, and highly confidential information with sound judgment and discretion.
• Valid Ontario Class G driver’s licence with a satisfactory driving record.
• Ability to work occasional evenings or weekends when required or to meet deadlines.

Rate of Pay

The Township of Springwater offers a competitive salary and the option to participate in the OMERS pension plan for this position. Compensation for this position is currently $67,462 to $78,921 per annum (2026 rate).

Hours of Work

This position will work 35 hours per week; however, occasional hours outside of normal business hours, including attendance at evening meetings, will be required.

How to Apply

Apply online by visiting www.springwater.ca/careers.

Closing Date: November 26, 2026

Vacancy Status: One (1) existing temporary, full-time position

Don’t meet all the qualifications?

It's normal to feel unsure about applying if you don't check every box listed in the job posting. While certain qualifications are crucial for some roles, we encourage people from all backgrounds, with different levels of experience and education, to apply. Our recruiters will assess how you match up with the role.

Note: Applications that are not submitted online will not be considered. All applicants must provide a valid email address for communication purposes. Written correspondence pertaining to this recruitment may be sent to the email address provided. Applicants are responsible for ensuring that they check their email regularly. The Township may use artificial intelligence to screen, assess or select candidates. Personal information is collected under the authority of the Municipal Act and is used to determine eligibility for potential employment.

This job posting reflects the general responsibilities and requirements of the job and does not include all the work requirements of the job.

The Township thanks all applicants for their interest. Only those candidates selected for an interview will be contacted.

Accessible Accommodations

As an inclusive employer, we are committed to providing a fully accessible recruitment process. Please contact us at any time during the recruitment process and let us know what accessible supports you may need.