Posted 2 days ago
Corporate Law Clerk
@ EStaffSearch
Toronto, Ontario
Overview
EStaffSearch is hiring a full-time Corporate Law Clerk for its client's Corporate Services department. The role prepares and files corporate incorporation, amendment, and minute book documents under Ontario and federal corporate legislation. Candidates need five years of corporate law clerk experience, ILCO certification, and flexibility to work outside regular hours.
Responsibilities:
- Prepare and file corporate incorporation, amendment, and dissolution documents
- Prepare corporate closing documents and assist lawyers with post-closing matters
- Maintain corporate minute books and complete annual filings
- Prepare business, partnership, and extra-provincial registrations
- Review minute books, identify deficiencies, and prepare remedial documents
Requirements summary:
- Minimum five years as a corporate law clerk
- ILCO certification and good standing membership
- Thorough knowledge of corporate legislation
- Proficiency in MinuteBox, CorpLink, eCore, and Adobe Acrobat
- Flexibility to work outside regular business hours
Tools & skills
Source and dates
Source type not verified · apify-linkedin
- Employer posting date
- 2026-11-12
- First seen by our source
- 2026-11-14
- Source record updated
- 2026-11-14
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Senior |
| Department | Legal & compliance |
| Experience | 5+ years |
| Hours per week | 40 (estimated) |
| Schedule | day, evening |
| Travel | air: none · ground: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Licences & certifications | ILCO certification, ILCO membership in good standing |
Summary and details written by AI from the posting; the employer’s posting is the authority.
EStaffSearch
| Field | Value |
|---|---|
| Open jobs on Jobsy | 2 |
Our client is seeking an experienced Corporate Law Clerk to join its Corporate Services department. The ideal candidate will have a strong background in corporate law, extensive knowledge of applicable corporate legislation, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
Summary Key Responsibilities
- Prepare and file corporate documentation for simple and complex incorporations, organizations, amendments, continuances, amalgamations, and dissolutions under the Business Corporations Act (Ontario), Canada Business Corporations Act, Canada Not-for-Profit Corporations Act, and Corporations Act (Ontario).
- Prepare corporate closing documents, including resolutions approving share and asset sale transactions, officer certificates, and directions, and assist lawyers with post-closing matters.
- Prepare routine corporate minute book documentation, including annual meeting materials, changes to directors and officers, registered office changes, dividends, and share provisions, and complete all related filings.
- Prepare and file business name, partnership, and limited partnership registrations in accordance with applicable provincial legislation.
- Prepare and file extra-provincial and territorial registrations, amendments, and annual returns for corporations, partnerships, and limited partnerships.
- Prepare and file annual returns, initial returns, and notices required under the Corporations Information Act (Ontario) and Canada Business Corporations Act.
- Review, analyze, and summarize corporate minute books and records, identify deficiencies, recommend appropriate corrective action, and prepare necessary remedial documentation.
- Obtain Certificates of Status and Compliance.
- Take ownership of assigned files and ensure work is completed accurately and within established deadlines.
- Maintain strict confidentiality and exercise sound professional judgment.
Qualifications
- Minimum of five years of experience as a Corporate Law Clerk.
- Completion of the Institute of Law Clerks of Ontario (ILCO) certification.
- Membership in good standing with the Institute of Law Clerks of Ontario.
- Flexibility to work outside regular business hours when required.
Skills and Competencies
- Thorough knowledge and practical application of relevant corporate legislation.
- Proficiency in Microsoft 365, MinuteBox, CorpLink, eCore, and Adobe Acrobat.
- Excellent written and verbal communication skills.
- Strong organizational skills and exceptional attention to detail.
- Ability to manage competing priorities and meet tight deadlines.
- Strong analytical, problem-solving, and decision-making abilities.
- Excellent interpersonal skills and a collaborative approach.
- Resourceful, proactive, and able to work independently with minimal supervision.
- Willingness to take initiative and assume additional responsibilities as required.
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