Data Administrator

Are you ready to make a real impact and grow your career in an industry that nourishes the nation? Join us at Trophy Foods Inc. in Mississauga, ON, where exciting opportunities await you! Whether you’re looking to launch your career or take it to the next level, we offer the perfect platform to thrive in the dynamic world of food manufacturing.

At Trophy Foods, we don’t just make snacks — we craft quality products that people across the country love. From sourcing the finest ingredients to producing and packaging private label nuts, seeds, dried fruit, mixes, and confections, our team plays a key role in delivering delicious, healthy snacks to households nationwide. With our products featured in grocery stores, clubs, and mass channels, you’ll feel a sense of pride knowing the snacks you helped create are enjoyed coast-to-coast.

Now’s the time to be part of our growth and success! Ready to start or accelerate your journey with us? Come be part of something bigger at Trophy Foods!

We are looking for a Data Administrator to join our dynamic team at Trophy Foods. This position is for an existing vacancy and offers the opportunity to:

• Contribute to our mission of inspiring, creating, and delivering high-quality snacks with exceptional service.
• Collaborate with cross-functional teams to drive innovation and meet the evolving needs of our customers and consumers.
• Ensure the highest standards of food safety, quality, and customer satisfaction are met.
• Uphold Trophy’s strong commitment to caring for customers, our community, and the environment.

Overview: Responsible for creating, updating and maintaining product documentation and supporting data administration to meet customer product expectations. Working with the CCOE team, this role supports operational execution at the Mississauga and Phoenix facilities.

Key responsibilities include, but are not limited to:

• Create, update and maintain Product Specification Sheets (PSS), including incoming Production requests and documentation for new projects, in line with operational priorities.
• Monitor and track document completion against target dates, provide status updates and follow up on outstanding requests and approvals.
• Confirm the accuracy of details on PSS (i.e. shelf life, pallet configuration, etc.) utilizing JDE (ERP system).
• Coordinate PSS reviews and sign-offs with QA, Regulatory, Packaging and the CCOE lead, resolve documentation questions and post approved documents to JDE for Operations visibility.
• Enter and maintain accurate data in databases and systems, including the Project Tracker and Genesis.
• Assist with analyzing data and information extracted from JDE to support CCOE activities.
• Support CCOE team members and coordinate documentation requests with the Mississauga and Phoenix teams.

Experience, Qualifications, and Educational Requirements:

• College diploma or university degree in Business Administration or a related discipline. A qualification in Food Science or Food Science Technology is an asset, but is not required.
• Clear verbal and written communication skills, particularly through email, with the ability to respond promptly, provide updates and follow through on requests.
• Strong analytical and data-handling skills, with attention to detail and the ability to review and verify work for accuracy.
• Intermediate Microsoft Excel skills, including working with and analyzing data and maintaining Excel-based Product Specification Sheets.
• Experience with JD Edwards (JDE), Genesis and LabelView is preferred; training will be provided. Must be comfortable learning new technology and systems.
• Manufacturing or food manufacturing experience is an asset, but is not required. Recent graduates and candidates with transferable skills from customer service roles are welcome.
• Ability to prioritize work across Mississauga and Phoenix, account for time differences and deadlines, and adapt to changing priorities in a fast-paced environment.
• Ability to work independently, follow direction and manage commitments, raising potential delays and proposing alternate plans when needed.
• Personable and collaborative, with the ability to build respectful working relationships across teams and locations and act with integrity.
• Takes initiative, applies feedback to improve performance and seeks opportunities to learn and support the team.

Why Should You Join Us?

• Innovative Environment: Be part of a team that is driving innovation in the food industry.
• Career Growth: We offer opportunities for continuous learning and advancement within the company.
• Collaborative Culture: Work in a dynamic, friendly, and inclusive work environment where your voice is heard, and your contributions are valued.
• Employee Benefits: We offer competitive salary and benefits package, Employee Assistance Programs, Flexible Health Spending Account, Product Giveaways, etc.
• Community Involvement: We foster greater success when making a positive difference in our communities by donating our time, resources, and expertise.

Apply today and help us create snacks that bring joy and togetherness to our customers and consumers!

Trophy Foods is an equal opportunity employer that values workforce diversity. Diversity is core to our business: by embedding diversity into all aspects of our culture, we maximize the opportunity to achieve sustainable business success and growth. Trophy Foods Inc. provides equal opportunities in employment, promotions, wages, benefits and all other privileges, terms, and conditions of employment to all qualified persons without regard to race, national or ethnic origin, caste, colour, religion, age, sex, sexual orientation, source of income, or any other characteristics protected by the applicable Federal and Provincial laws.

Trophy Foods has an accommodation process in place and provides accommodations for employees with disabilities.

We may use AI-supported tools to assist with parts of our recruitment process. These tools support administrative and screening functions and do not replace human decision-making. All hiring decisions are made by our recruitment team.