Document Control Coordinator

At EBC Inc., our Center of Expertise and Major Projects division brings together the exceptional expertise and remarkable achievements of our Building and Civil & Mining divisions. This new entity embodies our passion for excellence in the construction and delivery of major infrastructure projects for more than 50 years. Our seasoned team of engineers, project managers and specialists continue to push boundaries and deliver projects that shape our communities and pave the way for a bright future.

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We put innovation and collaboration at the heart of our achievements, always respecting the highest industry and environmental standards. Our commitment to quality and the well-being of our communities inspire us to push the boundaries every day. Our reputation for excellence and commitment will continue to shine through new projects and leave a lasting imprint on the major projects landscape across Canada.

Together, we will build a future with a majestic and lasting legacy.

Under the supervision of the Director of Project Planning and Services, the Document Control Coordinator performs various works to ensure integrated document management (IDM), preservation, protection, dissemination and research of information in accordance with policies, procedures, laws and standards governing document management, mainly for engineering documentation. The Document Control Coordinator may also be called upon to carry out similar tasks within the framework of other major projects of the company.

The responsibilities of the Document Control Coordinator include:

• Monitoring the Engineering Contractor’s document control activities and progress;
  
• Understanding project contractual requirements and align document control processes and procedures for the team;
  
• Receive, interpret, and process documents from the client, engineering firms, subcontractors, and team members;
  
• Performance of various activities necessary for integrated document management (classification, filing, indexing, assembly, entry, traceability, registration, digitization, quality control, transfer, archiving, destruction, etc.) mainly for documentation (digital and paper) of the project;
  
• Ensuring documentation deliverables are tracked and correctly reported in the contractors’ and client’s document management systems;
  
• Analyzing, in collaboration with the document management and access to information advisor, documents containing complex and unusual problems and participate in the development of solution elements;
  
• Identification and correction of any discrepancies in the documentation;
  
• Ensuring the maintenance and application of the system of classification, inventory, indexing and conservation of data according to the procedures, policies and laws in force, and participates in its improvement;
  
• Assisting employees in using the document management tools made available to them and in applying pre-established standards and procedures;
  
• Preparing, assembling, and scanning documents as needed;
  
• Generating transmissions and reception of documentation to internal and external parties;
  
• Entering documents and managing documentation, submittals, etc. into Unifier, respecting project deadlines and client requirements.
  

Requirements

• Post Secondary education in Document Management, Digital Information Management, or Engineering is required;
  
• 3-5 years of experience in document management in the construction industry is required;
  
• Relevant experience in managing engineering and project management documentation is required;
  
• Experience with Unifier is required;
  
• ​Excellent command of Microsoft Office Suite, and applicable software;
  
• Knowledge of BIM 360 software is an asset;
  
• Bilingualism (an asset), but proficiency in English language with excellent communication skills (written and verbal) is required.
  

Skills and Attitudes Required / Competencies

• Strong organizational skills with the ability to multi-task;
  
• Analytical mind;
  
• Autonomy and attention to detail;
  
• Demonstrates initiative, rigor, and integrity;
  
• Ability to act quickly and efficiently;
  
• Discretion and Professionalism;
  
• Excellent communication skills;
  
• Responsible and honest;
  
• Structured and methodical;
  
• Teamwork.
  

Additional Information:

• This position is in-person, located at the EBC Inc. project office located at 30 Commercial Road, Toronto, Ontario.
  
• This is a full-time, permanent position; Working hours are Monday to Friday, at the office location above.
  
• This role requires professional proficiency in English.
  
• For more information, please email [email protected].
  

Benefits

• Salary range is set at $70,000-90,000 annually, dependent on experience and qualifications;
• 4 weeks of annual vacation;
  
• Flexible group insurance program upon entry;
  
• Group RRSP with employer contribution to a Deferred Profit-Sharing Plan (DPSP);
  
• 24-hour access to a virtual doctor (telemedicine);
  
• Training and development programs;
  
• Employee assistance program;
  
• Active social club and health and wellness committee;
  
• Diverse, innovative and stimulating environment;
  
• A company built on values of respect, integrity and a job well done;
  
• Firm recognized as one of Canada’s Best Managed Companies.