Document Imaging Clerk

Brand Statement

Shape the Future with Kaizen Automotive Group in Calgary, Alberta!

At Kaizen Automotive Group, we're more than an automotive company. We're a growing organization driven by innovation, collaboration, and a commitment to continuous improvement.

Headquartered in Calgary, Alberta, and supporting operations across Canada and the United States, our Corporate Team plays a key role in helping our businesses succeed. Whether supporting our people, processes, technology, or strategy, every role contributes to the growth and success of the organization.

Guided by our values of Trust, Action, Ownership, Innovation, and Collaboration, we empower our employees to share ideas, take initiative, and make a meaningful impact.

If you're looking for an opportunity to grow your career, work with passionate people, and help shape what's next, we'd love to hear from you.

Overview

About the Role

Kaizen Automotive Group is seeking a Document Imaging Clerk to support the digitization, organization, and maintenance of company records. In this role, you will help convert physical documents into digital files, ensuring records are accurately captured, indexed, and stored for easy access across the organization. This position is ideal for someone who enjoys structured work, takes pride in maintaining accurate records, and wants to contribute to improving business processes through effective document management.

Responsibilities and Qualifications

What You Will Be Doing

· Preparing paper records for digitization by removing staples, repairing damaged documents, and organizing files.

· Scanning high volumes of business records using document imaging equipment.

· Reviewing scanned documents to confirm image quality, readability, and completeness.

· Indexing electronic records using established naming conventions and filing standards.

· Uploading digital files into document management systems and shared repositories.

· Archiving physical records in accordance with company retention and storage requirements.

· Retrieving electronic and paper documents in response to internal requests.

· Identifying missing, duplicate, or improperly filed records and correcting discrepancies.

· Supporting records management and document conversion projects across multiple departments.

· Maintaining scanning equipment and reporting operational issues when required.

Qualifications

What You Bring

· High school diploma or equivalent.

· Previous experience in document scanning, records management, data entry, administration, or clerical support.

· Working knowledge of Microsoft Office, including Outlook, Word, and Excel.

· Experience processing large volumes of documents while maintaining accuracy and productivity standards.

· Ability to lift and move file boxes weighing up to 25 lbs and work with physical records throughout the day.

Equal Employment Opportunity

Kaizen Automotive Group, Summit Fleet, and their affiliated companies are equal opportunity employers committed to fostering an inclusive and diverse workplace. We welcome applications from all qualified individuals and make employment decisions without regard to any characteristic protected by applicable federal, state, provincial, or local law.

Accommodation

Kaizen Automotive Group, Summit Fleet, and their affiliated companies are committed to providing reasonable accommodations to qualified individuals with disabilities throughout the recruitment and selection process. If you require accommodation at any stage of the hiring process, please let us know and we will work with you to meet your needs in accordance with applicable legislation.

INDCHO