Posted 2 months ago
Document Preparation Assistant
@ Wesgroup Properties
Vancouver, British Columbia
Overview
Wesgroup Properties is hiring a full-time contract Document Preparation Assistant in South Vancouver, BC, through the end of 2027, to prepare physical records for scanning in a records digitization project. The work covers sorting, de-fastening, labelling, quality checks and handling bankers' boxes up to 40 lbs in a warehouse or records storage setting. Pay is $19 to $20 per hour, with a performance bonus tied to project milestones.
Pay:
$19–$20 an hour
Responsibilities:
- Prepare documents for scanning by removing fasteners
- Sort, organize, and label files and bankers' boxes
- Verify documents are complete and in correct sequence
- Handle confidential and sensitive information
- Provide backup support to the Document Control team
Requirements summary:
- Exceptional attention to detail
- Comfort with repetitive tasks
- Able to stand for extended periods and lift 40 lbs
- Strong time management and deadline focus
- Records or administrative experience is an asset
Tools & skills
Source and dates
Employer career site / ATS feed · dayforce-feed
- Employer posting date
- 2026-09-14
- First seen by our source
- 2026-10-13
- Source record updated
- 2026-10-15
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Administrative |
| Hours per week | 40 (estimated) |
| Travel | air: none · ground: none |
| Work setting | Warehouse, Office |
| Position | Sitting and standing |
| Physical demands | physical moderate · lift 40 lb · computer low |
| Languages | English |
| Perks mentioned | Performance bonus, Wellness |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Wesgroup Properties
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
A Vancouver-based real estate company that specializes in the development of sustainable, mixed-use spaces.
Full company description
We See Potential. Seeing potential is about seeing the bigger picture. A vision of what could be. It’s contributing to the social and environmental health of the communities we’re proud to be a part of. As one of Western Canada’s largest private real estate organizations building and managing homes and commercial spaces, our mission is to connect people with genuine opportunities that enrich their daily lives. We care for our people, tenants, and communities through the environmental and socially responsible stewardship of our growing collection of properties. Wesgroup is proud to have built more than 7,000 homes and over 100 communities while managing over 3 million square feet of commercial property as well. All of this is possible because of the industry’s best in-house horsepower that Wesgroup maintains all under one roof.
- LinkedIn followers
- 24,995
- People associated on LinkedIn
- 328
- Reported office locations
- Suite 2000-595 Burrard St, Vancouver, British Columbia V6C 0E4, CA
- Business categories
- Real Estate
- Other recorded names
- Wesgroup
- Wesgroup Properties
- Specialties
- Mixed-Use Development
- Acquisition
- Property Management
- Masterplan Communities
- and Real Estate
- Profile identifies a recruitment agency
- No
- Reported total investment
- 0
Currency and observation date were not supplied; this is not a current valuation or a funding round.
We See Potential. Seeing potential is about seeing the bigger picture. A vision of what could be. It’s contributing to the social and environmental health of the communities we’re proud to be a part of. As one of Western Canada’s largest private real estate organizations building and managing homes and commercial spaces, our mission is to connect people with genuine opportunities that enrich their daily lives. We…
| Field | Value |
|---|---|
| Industry | Real Estate |
| Company size | 201-500 employees |
| Headquarters | Vancouver, British Columbia |
| Organization type | Privately Held |
| Year founded | 1960 |
| Specialties | Mixed-Use DevelopmentAcquisitionProperty ManagementMasterplan Communitiesand Real Estate |
| Open jobs on Jobsy | 6 |
| View page |
Document Preparation Assistant (Full- Time Contract)
South Vancouver, BC
We are seeking a highly organized and detail-oriented Document Preparation Assistant to join Wesgroup’s records digitization project through the end of 2027. Reporting to the Manager, Office Services, you will play an important role in transforming our physical records into an organized and accessible digital archive, with responsibility for document preparation, scanning, quality control and file organization.
In this hands-on role, you will prepare documents for scanning by organizing files, removing fasteners, sorting records, and ensuring materials are ready for digitization. This position involves high-volume document handling and is ideal for someone who enjoys structured work, takes pride in accuracy, and thrives in a fast-paced environment where attention to detail matters.
ABOUT WESGROUP
Wesgroup started as a family business in British Columbia seventy years ago and today is one of Western Canada’s largest private real estate companies with a diversified portfolio spanning across residential and commercial real estate. Wesgroup owns and manages over 4.4 million square feet of commercial and multi-family real estate and has built almost 10,000 homes in communities across BC. With the active projects in our development pipeline, the portfolio is forecasted to grow to 6.7 million square feet by the end of 2031.
Our operations are vertically integrated, encompassing land acquisition, development, construction, finance, design, marketing, sales, leasing, and property management. We have a long history of looking forward and we are dedicated to conducting business in line with our values of adaptability, accountability, relationships, and observing The Golden Rule without fail.
WHAT YOU’LL DO
- Prepare documents for scanning by removing staples, paper clips, bindings, and other fasteners.
- Sort, organize, label, and prepare files and bankers' boxes according to established processes.
- Verify documents are complete, organized, and in the correct sequence before digitization.
- Maintain a high degree of accuracy and quality while processing large volumes of records.
- Handle confidential and sensitive information in accordance with company policies.
- Maintain a clean, safe, and organized work environment.
- Lift, carry, and move bankers' boxes weighing up to 40 lbs.
- Work effectively in a warehouse or records storage environment.
- Provide occasional backup support to the Document Control team as required.
WHAT WE’RE LOOKING FOR
- Exceptional attention to detail and ability to follow established procedures.
- Comfortable performing repetitive tasks while maintaining a high level of quality.
- Organized, dependable, and able to work independently with minimal supervision.
- Strong time management skills and ability to maintain productivity while meeting deadlines.
- Able to perform the physical requirements of the role, including standing for extended periods and lifting bankers' boxes weighing up to 40 lbs.
- Reliable, punctual, and committed to successfully completing the full contract term.
- Previous experience with records management, filing, document preparation, or administrative support is an asset, but not required.
COMPENSATION & REWARDS
- The expected hourly salary range for this role is $ 19 – 20 per hour. Actual salary offered will depend on individual experience and qualifications for the role.
- Opportunity to earn a performance bonus based on the achievement of key project milestones and successful completion of the full contract term.
- Access to Wesgroup’s extended benefits program to support your health and wellbeing.
WHY JOIN WESGROUP
- A Great Place to Work® Certified organization recognized for fostering a supportive, inclusive, and inspiring workplace culture.
- A collaborative team environment with clear goals and autonomy to manage your work.
- The opportunity to develop valuable experience with large-scale information management projects.
HOW TO APPLY
If you are interested in exploring this exciting opportunity to join one of Western Canada’s largest real estate companies, please visit our website at Wesgroup Careers and apply with your resume and cover letter today. We thank all applicants for their interest; however, only those selected for follow-up will be contacted.
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