Document Specialist - Remote, Non-standard hours

Are you looking for a new administrative challenge? Are you interested in a career in the legal sector, remote work, and working non-standard hours?

Are you looking to join a national organization that fosters the personal development of individuals and offers stimulating career prospects?

To note, there are two different positions available with the following schedules.

Monday to Friday 6:00 p.m. to 2:00 a.m. ET (Bilingualism (English/French) required)

Friday to Sunday 8:00 p.m. to 6:00 a.m. ET (Bilingualism (English/French) required)

Please don't hesitate to apply if you think you are the right fit for the role!

Advantages
-Competitive salary based on experience
-3 -4 weeks vacation (based on experience)
-6 personal days. + 2 extra days ( 1 for volunteer and one for birthday)
-Comprehensive insurance package as of day 1, paid by company
-Work Model: 100% Remote work
-Strong community involvement and a commitment to equity, diversity and inclusion

Responsibilities
-Document Production: Create and format complex legal and professional documents via copy typing, digital transcription, and scanning. Expertly handle style conversions, mail merges, cross-referencing, indexing, and the integration of media, objects, and intricate financial tables.

-Quality Assurance: Proofread documents for formatting, grammar, and clarity. Conduct version comparisons, ensure accurate revisions, perform rigorous quality control on all outputs, and troubleshoot or repair document corruption.

-Technical Support: Provide Firm-wide support for document production using Microsoft applications (e.g. Word, Excel, PowerPoint, Visio etc.) and apply word processing expertise to work on complex legal and other documents.

-Workflow Management: Proactively manage workload fluctuations with minimal supervision. Oversee the intake process by prioritizing, coordinating, and responding promptly to document requests to meet strict deadlines.

-Problem Solving & Tracking: Document, log, track, and respond to calls, emails, voicemail, and drop-bys for document support in a timely manner. Retain problem ownership, research solutions, update the knowledge base, and recommend procedural improvements.

-Collaboration & Mentorship: Work cooperatively across all departments and individuals within the Firm. Offer assistance to other members of the team and provide mentorship to others as required.

-Compliance & Procedures: Develop an understanding and working knowledge of the Firm’s procedures for the production of documents and utilize established precedents for all document production.

Qualifications
-College certificate (office administration, legal specialization, or related).
-Three years of experience in a professional work environment.
-Experience in a document production role will be an asset.
-Knowledge of legal terminology, documents and procedures an asset.
-Advanced proficiency in Microsoft Suite (Outlook, Word, Excel, PowerPoint)
-Knowledge of legal terminology, documents and procedures an asset.
-Excellent interpersonal skills and telephone manners; ability to correspond effectively and respectfully with clients.
-Ability to transfer knowledge in an efficient, pleasant and effective way using a variety of techniques and software applications.
-Patience, flexibility and an ability to effectively manage difficult situations.
-Well organized with meticulous attention to detail and strong proof-reading skills.
-Personable, approachable disposition, with an ability to handle pressure/stress.
-Well-developed analytical and problem-solving skills, with the ability to visualize and deliver creative solutions.
-Capability to adapt to different work schedules (week, weekends and statutory holidays where applicable).
-Confident in working independently, prioritizing and making day-to-day decisions, with the judgment to seek supervisory assistance when appropriate.
-Ability to type with a speed of 80-100 words per minute.
-Availability to attend occasional in-office meetings in downtown Montreal.
-Bilingualism (French and English) is required.

Our Client operates across Canada, and globally/internationally in the United States and other countries. This company takes all reasonable means to limit the number of positions in Quebec that require knowledge of a language other than French, and only requires this where it is necessary and its existing bilingual employees are unable to fulfil these job duties. Based on an assessment conducted by our client, it has been determined that this position requires candidates to be fluent in English (oral and written). In particular, this position will require the employee to:

-communicate with English-speaking clients/partners/employees located outside Quebec on a regular basis
-work on client projects, products or deliverables that are required to be delivered to clients in English

Summary
Are you interested in this position?

Please apply for this position directly online or by emailing us anytime at [email protected].

If you know anyone interested in administrative support positions, please feel free to provide them with our contact information. We'll be happy to help!
For more information on this and all other positions currently available, visit www.randstad.ca.

We look forward to receiving your CV!
All resumes received will be considered equally.

Only selected candidates will be contacted.

Randstad Canada, 525 Viger Avenue West, Suite 501, Montreal, Quebec H2Z 0B3

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.