Employment Services & Recruitment Coordinator

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.

Osler prides itself on attracting and maintaining some of the brightest talent in the legal field. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path. We care about our staff and the working environment here proves it.

Osler is seeking an Employment Services & Recruitment Coordinator to join our Legal Talent team. This position plays a key role in the day-to-day operations of associate employment services and coordinates full-cycle recruitment for associates, helping to attract, hire, and support legal professionals.

This job posting is for an existing vacancy.

Major Responsibilities:

• Administer a broad range of employment-related services for legal professionals, including contract renewals, secondments, transfers, status changes, leaves of absence, and departures.
• Maintain and enhance talent management resources by updating national policies, procedures, templates, and checklists, while ensuring all materials on the firm's intranet remain accurate and current.
• Coordinate the full-cycle recruitment process for associates, including candidate sourcing, screening, interviewing, offer management, and onboarding.
• Maintain personnel records, databases, and distribution lists to ensure information is accurate, organized, and up to date.
• Manage the National Advisor and Peer Mentor Program for associates across all offices, supporting integration, development, and engagement.
• Plan and coordinate team-building initiatives, events, and programs designed to enhance collaboration and strengthen connections among legal professionals.
• Administer the firm's annual Foundation Program for first-year associates, ensuring a positive onboarding and development experience.
• Support the administration of mid-year and year-end performance review processes for legal professionals.
• Serve as a primary point of contact for legal professionals, responding to questions regarding employment matters, policies, and related programs.
• Collaborate with legal professionals and Legal Talent teams across offices to address recruitment and employment-related matters and promote consistency in practices and processes.
• Contribute to special projects and initiatives focused on enhancing the experience, engagement, and professional development of legal professionals.
• Undertake additional responsibilities and projects as required to support the Legal Talent team and broader business objectives.

Position Requirements

Education and Experience

This position requires a post-secondary education in Human Resources or a related discipline with a minimum of one year of relevant experience ideally gained in professional services or a law firm. An equivalent combination of education, training and experience will be considered.

Knowledge and Skills

• Self-motivated and proactive professional who takes initiative, works effectively independently, and collaborates successfully within team environments.
• Exceptional organizational abilities with strong attention to detail and a commitment to accuracy.
• Strong time management and prioritization skills, with the ability to manage multiple competing priorities in a fast-paced environment.
• Excellent interpersonal, communication, and active listening skills, enabling the development of strong relationships with a wide range of stakeholders.
• Strong written communication and proofreading abilities, with experience preparing and reviewing reports, memoranda, presentations, policies, and employment-related documentation.
• Client-focused with a personable, responsive, and professional approach to service delivery.
• Technologically proficient with advanced knowledge of Microsoft Office applications and Outlook, with additional experience or exposure to SharePoint, AI-based platforms, and UKG considered a strong asset.

We are currently working in a hybrid work arrangement, which includes a requirement to work primarily in the office and flexibility to work remotely up to 1 day per week.

Compensation

The range of expected compensation for this position is $58,000 - $68,000 annually. Compensation offered will be based on a variety of factors including job-related knowledge, education, skills and experience.

Accessibility and Accommodation

We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.

Background and Reference Checks

Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.

If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date.

Please note that we use artificial intelligence to screen, assess or select applicants for the position.

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