First seen by our source: 1 hour ago
Executive Assistant
@ Arcanus Aerial Systems Inc.
Vaughan, Ontario
Overview
Arcanus Aerial Systems Inc. is hiring a full-time Executive Assistant in Vaughan, ON, supporting three senior executives. The role covers complex calendars across time zones, domestic and international travel, board and investor scheduling, and confidential document handling. The posting states a hybrid arrangement with some remote flexibility.
Responsibilities:
- Own complex calendars for two senior executives
- Plan domestic and international travel
- Prepare and manage expense reports
- Coordinate board, investor and partner scheduling
- Manage NDAs and sensitive documents
Requirements summary:
- 4+ years in executive administrative support
- Proven discretion with confidential information
- Strong organizational and written communication skills
- Proficiency with Microsoft Office and scheduling tools
- Comfort with ambiguity and shifting priorities
Tools & skills
Source and dates
Source type not verified · apify-linkedin
- Employer posting date
- Not provided
- First seen by our source
- 2026-11-15
- Source record updated
- 2026-11-15
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Mid level |
| Department | Administrative |
| Experience | 4+ years |
| Hours per week | 40 (estimated) |
| Schedule | day |
| Travel | air: moderate · ground: minimal |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Arcanus Aerial Systems Inc.
| Field | Value |
|---|---|
| Open jobs on Jobsy | 4 |
Company Description
Arcanus Aerial Systems Inc. is a defence technology company building integrated unmanned systems and AI-driven sensing for security and intelligence missions worldwide. Beyond our core fixed-wing, VTOL, and hybrid UAV platforms, Arcanus is expanding across a broader defence portfolio - including counter-UAS capabilities, autonomous systems, and integrated payloads - delivered through a growing network of manufacturing and technology partnerships. With a focus on sovereign, allied supply chains, we deliver scalable, reliable systems that provide real-time, actionable intelligence while keeping personnel out of harm's way. Guided by a mission to empower defence and civilian customers, we are building toward a safer and more connected world.
Role Description
This is a full-time hybrid Executive Assistant role based in Vaughan, ON, with flexibility for some remote work. Supporting three senior executives, you'll be the operational backbone of a fast-moving leadership team - owning complex calendars, coordinating domestic and international travel, and managing confidential document flow with discretion. This is a high-trust, high-tempo role for someone who thrives on ambiguity, anticipates needs before they're voiced, and operates calmly as the first point of contact at the senior level.
What you'll do
- Own complex, shifting calendars for two senior executives and coordinate across time zones
- Plan domestic and international travel, including in-country government and partner meetings
- Prepare and manage expense reports and related financial and logistical administration
- Coordinate board, investor, and partner scheduling, and prepare meeting materials
- Manage NDAs, document logistics, and sensitive information with absolute discretion
- Keep the office and day-to-day administration running smoothly
Qualifications
- 4+ years in executive administrative support, ideally to C-suite or senior leadership
- Proven discretion handling confidential information and senior stakeholders
- Strong organizational, time-management, and written communication skills
- Proficiency with Microsoft Office Suite and modern scheduling tools
- Comfort with ambiguity, rapidly shifting priorities, and a fast-paced environment
- Ability to work both independently and collaboratively
- Experience in aerospace, defence, or technology sectors is an asset
- Eligibility for security clearance is an asset
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