Executive Assistant

Client Summary

Dipchand LLP is a boutique law firm serving clients across many dynamic industries. They don’t do average. They’re the legal powerhouse behind businesses that refuse to settle. Whether it’s corporate, franchising, or both, they cut through the noise and deliver results. They move fast. Others say that they’re dedicated to innovative legal solutions, but this shop actually delivers – while maintaining a client-centric approach, they agilely leverage technology to get things done better and quicker. Dipchand LLP’s mission is to empower businesses with comprehensive legal support, fostering growth and compliance in a dynamic market.

Dipchand LLP is in a real growth chapter. The firm doubled its partnership in 2024/25 with three senior IP specialists joining from established national firms, and continues to earn national recognition. Its culture is direct, practical and client-first: no fluff, real results.

Highlights

• Established in 2010 with well over 100 years of combined experience
• Ranked by Chambers & Partners 2025 in Intellectual Property and Franchising (nationwide) and Corporate/Commercial (Ontario)
• Elizabeth Dipchand, May Cheng and Jennifer Ko recognized as WIPR Leaders (2024)
• Recipient of the Martindale-Hubbell Peer Distinguished Rating (2025)
• Practice spans IP prosecution, commercialization and litigation, plus corporate and franchise law
• Serves domestic and international clients across technology, manufacturing, and consumer sectors
• Recognized among the best, they’ve earned accolades like Globe & Mail Best Law Firms (2025), Best Lawyers Best Law Firms in Canada (2025), and Canadian Lawyer’s Top 25 Most Influential Lawyers (2024).

About the Role

Elizabeth Dipchand runs a growing firm, maintains an active litigation and advisory practice, and was recently elected President of the Intellectual Property Institute of Canada (IPIC) for the 2026–2027 term, the national professional association for Canada’s 1,900+ patent agents, trademark agents, and IP lawyers. She also sits on the boards of FORA: Network for Change and the Shaw Festival, and judges the RBC Canadian Women Entrepreneur Awards.

That’s a lot of moving parts, and this role exists to keep all of them moving. As Executive Assistant to the Managing Partner, you’ll be Elizabeth’s right hand: owning her calendar, protecting her time, managing communications, and making sure nothing falls through the cracks across her firm, client, and IPIC commitments. You’ll work closely with Elizabeth, the partners, and the firm’s operations team.

This is a role for someone who thinks two steps ahead, loves bringing order to a busy schedule, and wants to work alongside a leader who’s shaping the IP profession in Canada.

This position is fully onsite in downtown Toronto, with a required 5-day in-office schedule.

Executive Support & Calendar Management

• Own Elizabeth’s calendar end to end, balancing client matters, court dates, firm leadership and external commitments
• Prioritize and triage incoming requests so her time goes where it matters most
• Coordinate complex scheduling across clients, partners, opposing counsel and board members
• Prepare briefing notes, agendas and materials ahead of meetings
• Manage travel, conference logistics, and expenses

Communications & Correspondence

• Manage Elizabeth’s inbox, drafting and responding on her behalf where appropriate
• Act as a polished, professional first point of contact for clients, partners and external stakeholders
• Track follow-ups and action items so commitments are met on time
• Handle confidential and privileged information with complete discretion

IPIC Presidency & Board Commitments

• Support Elizabeth’s work as IPIC President, including board meetings, member events, and speaking engagements
• Coordinate with IPIC staff on agendas, materials, and timelines
• Manage logistics for her other board roles (FORA, Shaw Festival) and community commitments
• Keep a clear view of deadlines across all external obligations

Firm Operations & Special Projects

• Partner with firm operations on administrative priorities and Managing Partner initiatives
• Support business development activity, including client events and relationship tracking
• Assist with billing, time entry, and docketing coordination as needed
• Take on ad hoc projects that help the firm run smoothly as it grows

About You

You’re the kind of EA who makes a busy leader’s life genuinely easier. Highly organized, calm under pressure, and impossible to rattle, you’re comfortable working with senior people and bring good judgment to every call you make on their behalf.

• 1-2+ years supporting a senior executive, Managing Partner, or C-suite leader, ideally in a law firm or professional services environment
• Expert-level calendar and inbox management for a demanding, fast-moving schedule
• Exceptional written communication; confident drafting correspondence in an executive’s voice
• Absolute discretion with confidential and privileged information
• Strong command of Microsoft 365
• Proactive by instinct: spots the conflict, solves the problem and flags it before anyone has to ask
• A warm, professional presence with clients, partners and external stakeholders
• Ability to handle confidential information with discretion
• Familiarity with AI tools for inbox management, scheduling, and task tracking
• Experience supporting a president, board member, or senior executive, or similar, is an asset

The Extras that Matter

• Working at a company that is not the standard; they aim to challenge the status quo!
• Competitive compensation and opportunity for performance and company bonus
• A front-row seat to a leader shaping Canada’s IP profession as IPIC President
• A close-knit, growing boutique where your work is visible and valued every day
• 3 weeks’ vacation (and office closure during the December holidays)
• On-site gym, golf simulator, bar, and pool table - they like to have fun and build relationships
• Compensation range of $65k-70k annually plus bonus