Posted 12 days ago
Executive Assistant
@ The Children's Aid Society of the District of Thunder Bay
Thunder Bay, Ontario
SIGNALS
Overview
The Children's Aid Society of the District of Thunder Bay is hiring a full-time permanent Executive Assistant at 33.75 hours per week, with a salary range of $64,507 to $81,622. The role provides confidential administrative support to the Executive Director, Senior Leadership Team and Board of Directors, and helps implement the agency's strategic plan. Ability to work flexible hours and travel is required.
Responsibilities:
- Coordinate Senior Leadership and Board of Directors meetings
- Plan conferences, travel and accommodation bookings
- Provide confidential administrative support to Executive Director and Board
- Maintain master file system for agency records
- Coordinate special events and agency-wide training
Requirements summary:
- Post-secondary diploma or degree in business or equivalent experience
- Minimum 5 years senior administrative experience
- Proven event coordination ability
- Criminal and child welfare records check required
- Valid Class G driver's licence and reliable vehicle
- Knowledge of board governance procedures
Tools & skills
Source and dates
Source type not verified · apify-linkedin
- Employer posting date
- 2026-11-01
- First seen by our source
- 2026-11-14
- Source record updated
- 2026-11-14
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Senior |
| Department | Administrative |
| Experience | 5+ years |
| Hours per week | 33.75 |
| Schedule | day, evening |
| Travel | air: moderate · ground: moderate |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Driver’s licence | required, own vehicle |
| Background checks | criminal record, driving record |
| Encouraged to apply | Indigenous peoples, Racialized people |
| Education | College diploma (preferred), Bachelor’s degree (preferred) |
| Fields of study | Business |
Summary and details written by AI from the posting; the employer’s posting is the authority.
The Children's Aid Society of the District of Thunder Bay
| Field | Value |
|---|---|
| Open jobs on Jobsy | 2 |
Job description
Full Time, Permanent – (33.75 Hours/Week)
SALARY RANGE: $64,507 - $81,622
Position Purpose
Reporting to the Executive Director, the incumbent is responsible for assisting in the implementation of the agency’s strategic plan, and providing confidential administrative support to the Executive Director, Senior Leadership Team, and Board of Directors. The Executive Assistant will be directly responsible to the Executive Director, and in their absence to the Executive Director’s designate.
Position Qualifications And Requirements
Please submit a cover letter and resume on-line at www.thunderbaycas.ca “Career Opportunities”. Individuals may also submit an application directly to: Human Resources, The Children’s Aid Society of the District of Thunder Bay, 1110 Jade Court, Thunder Bay, ON P7B 6M7.
The Society is committed to supporting and advancing equity, diversity and inclusion in our organization and the society in which we serve. As such, we are expressly interested in receiving inquiries and applications from individuals who identify themselves as Indigenous, racialized or equity seeking in order to better reflect the demographic profile of Thunder Bay and District.
TBCAS is committed to a candidate selection process and work environment that is inclusive and barrier free. In order to ensure candidates are assessed in a fair and equitable manner, accommodations will be provided to the prospective employees in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code.
We thank all applicants; however only those considered for an interview will be contacted.
SALARY RANGE: $64,507 - $81,622
Position Purpose
Reporting to the Executive Director, the incumbent is responsible for assisting in the implementation of the agency’s strategic plan, and providing confidential administrative support to the Executive Director, Senior Leadership Team, and Board of Directors. The Executive Assistant will be directly responsible to the Executive Director, and in their absence to the Executive Director’s designate.
Position Qualifications And Requirements
- Post-Secondary degree or diploma with a concentration in Business or equivalent experience.
- Minimum 5-years’ experience at a senior administrative level.
- Excellent administrative organizational skills.
- Skilled in conflict management, tact, and diplomacy.
- Proven ability in event co-ordination (e.g., conferences, annual meetings, special events).
- Ability to maintain high level of confidentiality, and exercise sound judgment regarding sensitive issues.
- Contribute to a culture of diversity, equity, and inclusion with a commitment to the elimination of disparity and disproportionality in service outcomes.
- Criminal Records and Child Welfare Records Check satisfactory to the agency required upon conditional offer of employment.
- Ability to work flexible hours and travel as needed.
- Valid Class “G” Driver’s License, safe driving record and access to a reliable vehicle.
- Proven ability to engage in a professional and effective manner with government and collateral agencies, and the public.
- Knowledge of Board Governance procedures and processes.
- Responsible for special event coordination as assigned, e.g., conferences, workshops, agency wide training, retirements.
- Plan, organize and coordinate attendance at conferences and meetings, in and out of town, as required by members of Management, staff, and the Board of Directors. Responsible for other agency travel and accommodation bookings as required.
- Coordinate all Senior Leadership and Board of Director meetings; ensure proper advance notice and distribution of agenda; schedule meeting rooms and refreshments if any; attend as assigned to take minutes; ensure minutes are professionally written and distributed as directed, in a timely manner.
- Such other duties or responsibilities as assigned by the Executive Director or their designate to be completed within specified time frames.
- Provide confidential administrative support to the Chair of the Board of Directors and other Board members as required.
- Provide confidential administrative support to the Executive Director and Senior Leadership Team including word processing, filing, e-mail filing, letter/minutes/report writing, data collection, scheduling of meetings and appointments.
- Maintain a functional master file system to file and preserve agency business and service transactions including agency budgets, correspondence, and legal agreements.
- Assist in planning, organizing, and coordinating the involvement of this agency with the media to ensure it has ease of access in issues pertinent to the Executive Director and the Board of Directors.
- Responsible for the handling of all service complaint calls directed at the Executive Director and Board levels including re-direction and follow-up.
Please submit a cover letter and resume on-line at www.thunderbaycas.ca “Career Opportunities”. Individuals may also submit an application directly to: Human Resources, The Children’s Aid Society of the District of Thunder Bay, 1110 Jade Court, Thunder Bay, ON P7B 6M7.
The Society is committed to supporting and advancing equity, diversity and inclusion in our organization and the society in which we serve. As such, we are expressly interested in receiving inquiries and applications from individuals who identify themselves as Indigenous, racialized or equity seeking in order to better reflect the demographic profile of Thunder Bay and District.
TBCAS is committed to a candidate selection process and work environment that is inclusive and barrier free. In order to ensure candidates are assessed in a fair and equitable manner, accommodations will be provided to the prospective employees in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code.
We thank all applicants; however only those considered for an interview will be contacted.
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