First seen by our source: just now
Executive Assistant
@ RE/MAX Hallmark Realty Group
Nepean, Ontario
SIGNALS
Overview
RE/MAX Hallmark Realty Group is hiring a full-time Executive Assistant on-site in Nepean, ON, to provide high-level administrative support to senior leadership. The work covers managing calendars, scheduling meetings, coordinating travel, preparing correspondence and presentations, and tracking expense reports. The posting states the role is full-time and on-site; but does not give pay or a schedule.
Responsibilities:
- Manage calendars and schedule meetings for senior leadership
- Coordinate travel and prepare correspondence and presentations
- Prepare, reconcile and track expense reports
- Handle incoming calls and emails and liaise with agents and staff
- Maintain files and support key projects
Requirements summary:
- Executive and general administrative assistance experience
- Expense report accuracy and attention to detail
- Excellent written and verbal communication skills
- Proficiency with Microsoft Office or Google Workspace
- Strong organization and time-management skills
- Post-secondary education in business or office administration, or equivalent experience
Tools & skills
Source and dates
Source type not verified · apify-linkedin
- Employer posting date
- Not provided
- First seen by our source
- 2026-11-14
- Source record updated
- 2026-11-14
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Administrative |
| Hours per week | 40 (estimated) |
| Travel | air: minimal · ground: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Education | College diploma (preferred) |
| Fields of study | Business administration, Office administration |
Summary and details written by AI from the posting; the employer’s posting is the authority.
RE/MAX Hallmark Realty Group
Job description
Company Description RE/MAX Hallmark Realty Group traces its roots back to 2001, when Jeff and Margie Hooper opened KW Ottawa Realty, the first Keller Williams office in Ontario. The brokerage quickly grew to become the largest KW office in Canada, with nearly 300 agents. In 2016, RE/MAX Hallmark Realty Ltd. officially partnered with Keller Williams Ottawa Realty, creating RE/MAX Hallmark Realty Group. Since then, the organization has expanded to over 400 agents and staff, operating from four locations across Ottawa. The group is focused on professional real estate services, growth, and support for both clients and team members.
Role Description The Executive Assistant role is a full-time, on-site position based in Nepean, ON. The Executive Assistant will provide high-level administrative support to senior leadership, including managing calendars, scheduling meetings, coordinating travel, and preparing correspondence and presentations. Daily responsibilities include organizing and maintaining files, handling incoming calls and emails, preparing and tracking expense reports, and supporting the execution of key projects and initiatives. The role also involves coordinating internal and external communications, liaising with agents and staff, and ensuring efficient office operations. The successful candidate will be expected to maintain confidentiality, prioritize tasks, and provide proactive support in a fast-paced real estate environment.
Qualifications
Role Description The Executive Assistant role is a full-time, on-site position based in Nepean, ON. The Executive Assistant will provide high-level administrative support to senior leadership, including managing calendars, scheduling meetings, coordinating travel, and preparing correspondence and presentations. Daily responsibilities include organizing and maintaining files, handling incoming calls and emails, preparing and tracking expense reports, and supporting the execution of key projects and initiatives. The role also involves coordinating internal and external communications, liaising with agents and staff, and ensuring efficient office operations. The successful candidate will be expected to maintain confidentiality, prioritize tasks, and provide proactive support in a fast-paced real estate environment.
Qualifications
- Strong executive administrative assistance and general administrative assistance skills, with experience managing schedules, meetings, and documentation.
- Proficiency in executive support functions, including preparing reports, presentations, and handling confidential information.
- Experience preparing, reconciling, and tracking expense reports with attention to detail and accuracy.
- Excellent communication skills, including professional written and verbal communication and the ability to interact effectively with diverse stakeholders.
- Proficiency with office productivity tools (e.g., Microsoft Office or Google Workspace) and comfort with learning new systems and platforms.
- Strong organizational and time-management abilities, with capacity to handle multiple priorities and deadlines.
- Demonstrated reliability, discretion, and a service-oriented approach to supporting executives and teams.
- Previous experience in real estate, professional services, or a similar fast-paced environment is an asset.
- Post-secondary education in business administration, office administration, or a related field, or equivalent experience.
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