Posted 2 days ago
Executive Assistant - F/T (Chilliwack) - 1964
@ Fraser Valley Aboriginal Children and Family Services Society
Chilliwack, British Columbia
Overview
Fraser Valley Aboriginal Children and Family Services Society is hiring a full-time Executive Assistant in Chilliwack to support the Executive Director of Programs and the Executive Leadership Team. The work covers high-volume administrative support, meeting coordination, document creation and handling sensitive information under strict confidentiality rules. The posting states a salary of $62,611.29 to $70,816.61 per annum for 35 hours per week, with employer-paid extended health benefits and a Public Service Pension Plan.
Pay:
$62,611–$70,817 a year
Responsibilities:
- Provide administrative and secretarial support to the Executive Director of Programs and the Executive Leadership Team
- Create meeting agendas, take minutes and record action items
- Book venues and catering and assist with practice-related events
- Prepare trackers, policy drafts, forms and briefing notes
- Handle messages, gather materials and sign papers on behalf of the executive director
Requirements summary:
- Minimum of 2 years administrative experience
- One year of post-secondary education, business administration or office management preferred
- Expert written and verbal communication skills
- Strong organizational skills and attention to detail
- Discretion with highly sensitive and confidential information
- High proficiency in Microsoft Office, Adobe Acrobat and video conferencing platforms
Tools & skills
Benefits mentioned
Source and dates
Employer career site / ATS feed · adp
- Employer posting date
- 2026-11-12
- First seen by our source
- 2026-11-12
- Source record updated
- 2026-11-13
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Mid level |
| Department | Administrative |
| Experience | 2+ years |
| Hours per week | 35 |
| Schedule | day |
| Travel | air: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Encouraged to apply | Indigenous peoples |
| Education | College diploma (preferred) |
| Fields of study | Business administration, Office management |
| Perks mentioned | Retirement plan |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Fraser Valley Aboriginal Children and Family Services Society
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
We support Indigenous families to ensure the safety and well-being of children while respecting cultural diversity.
Full company description
Xyólheméylh, also known as the Fraser Valley Aboriginal Children and Family Services Society (FVACFSS), is a fully delegated Indigenous service organization supporting the well-being of Indigenous children, youth, and families across the Stó:lō territory from Fort Langley to Yale. Xyólheméylh, from the Halq’eméylem language of the Stó:lō people, signifies the reciprocal relationship between those receiving care and those providing it, reflecting the organization’s dedication to protecting and nurturing Indigenous communities. We approach every situation guided by our H.E.A.R.T values: Honour, Engage, Accountable, Respect and Trust, delivering culturally safe, community-centered services that uphold family unity, child safety, and Indigenous heritage. Rooted in the wisdom of Elders and traditional practices, the organization fosters healing, supports families, and empowers communities.
- LinkedIn followers
- 605
- People associated on LinkedIn
- 155
- Reported office locations
- #1, 7201 Vedder Rd, Chilliwack, BC V2R 4G5, CA
- Business categories
- Health Care
- Communities
- Child Care
- Other recorded names
- Fraser Valley Aboriginal Children and Family Services Society
- Xyólheméylh (Fraser Valley Aboriginal Children and Family Services Society)
- Profile identifies a recruitment agency
- No
- Reported total investment
- 0
Currency and observation date were not supplied; this is not a current valuation or a funding round.
Xyólheméylh, also known as the Fraser Valley Aboriginal Children and Family Services Society (FVACFSS), is a fully delegated Indigenous service organization supporting the well-being of Indigenous children, youth, and families across the Stó:lō territory from Fort Langley to Yale. Xyólheméylh, from the Halq’eméylem language of the Stó:lō people, signifies the reciprocal relationship between those receiving care and…
| Field | Value |
|---|---|
| Industry | Civic and Social Organizations |
| Company size | 201-500 employees |
| Headquarters | Chilliwack, BC |
| Organization type | Nonprofit |
| Open jobs on Jobsy | 18 |
| View page |
“What we do together…our H.E.A.R.T is our difference.”
Do you have a genuine passion in promoting the values of Indigenous culture working with and for Indigenous children, youth, and families (First Nations, Métis, and Inuit) while respecting their cultural diversity?
If so, consider joining our Xyólheméylh work family. We are a fully delegated Indigenous Child and Family Services Agency providing programs and services to Indigenous children, youth, and families on and off reserve within Stó:lō Territory in the Fraser Valley between Yale First Nation and Surrey BC.
Our programs and services are created and delivered with the support of our Elders Advisory Council with special attention on strengthening culture and identity, while honoring the strength of families.
- We strive to work in a holistic way to keep families together and reintegrate children back with their families and extended families.
- Our service delivery is done with an open heart and an open mind focusing on the best interest of the family while keeping children at the center.
- We work to ensure children are connected to their family, and community while striving to ensure their inherent rights to heritage and identity are upheld in all we do.
Executive Assistant to
Executive Director of Staff and Community Relations -1964
Full-Time Position - Chilliwack
Base Office: Chilliwack - Squiala
Salary- $62,611.29 to $70,816.61 per annum (35 hrs per week)
POSITION SUMMARY:
The Executive Assistant provides a full range of administrative and secretarial support to the Executive Director of Programs, Executive Leadership Team, and the Executive Director of Programs support team. The work includes managing information flow, gathering information for briefing notes, and ensuring timely responses to a large volume of highly sensitive inquiries and issues.
The Executive Assistant creates meeting agendas and takes minutes. Records action items and gathers meeting materials. The EA also books venues and catering, assists in facilitation of practice related events.
The Executive Assistant is responsible for collecting statistics, responses, and other information for tracking purposes.
Document creation: trackers, policy drafts, forms, etc. (wide variety)
Clerical: Taking messages, signing papers on behalf of the EDOP, gathering materials, etc.
The Executive Assistant is expected to be familiar and must comply with the expectations of confidentiality as outlined in: The Agency’s Human Resources Policy Manual; the Agency’s Operations and Finance Policy and Procedure Manuals; BC Child, Family and Community Services Act and any Oaths agreed to and signed.
Xyólheméylh is proud to have an Elders Advisory Council to ensure that culture is embedded throughout the agency ensuring the goals, missions and values are upheld in a good way. Lets'emót – to be of one heart and one mind.
EDUCATION, EXPERIENCE & KNOWLEDGE REQUIRED:
- Minimum of 2 years administrative experience
- 1-year post-secondary education in any of the following fields of concern: business administration or office management preferred
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly, with excellent attention to detail
- Expert level written and verbal communication skills
- Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and agencies and a diverse range of community leaders
- Demonstrated proactive approaches to problem-solving with strong decision-making capability
- Highly resourceful team-player, with the ability to also be extremely effective independently
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands and demonstrate the highest level of customer/client service and response
- Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
- Forward looking thinker, who actively seeks opportunities, anticipates needs and proposes solutions
- Experience and interest in internal and external communications best practices
- Experience with minute taking and scheduling preferred
- Highly Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint) as well as Adobe Acrobat, and Video Conferencing web platforms
*Preference may be given to Indigenous candidates as per Section 41 of the Human Rights Code.
CONFIDENTIALITY:
FVACFSS employees are expected to be familiar with and must comply with the expectations of confidentiality as outlined in the Agency’s Human Resources Policy Manual and other policies and operational manuals, AOPSI and the
B.C. Child, Family and Community Services Act.
LEARN MORE:
You can learn more about us at www.fvacfss.ca.
Please note that the Executive Assistant position is excluded from and not part of the Union bargaining unit.
We are pleased to offer employer paid Extended Health benefits and enjoy participating in our attractive pension program with the Public Service Pension Plan.
This position is open to internal and external candidates at this time.
Applications will be accepted until 4:30pm PST on
Monday, November 30th, 2026
Current employees of Xyólheméylh must apply for this position using the Internal Job Posting portal in ADP, with Xyólheméylh login credentials.
COVID-19 Precautions
The health and safety or our employees, their families, and the communities that we serve is of utmost importance to us. We will follow BC Ministry of Health Guidelines and Orders.
Because the health of our employees and candidates is a top priority, we may be conducting our hiring process virtually. We will provide candidates selected for interviews with all the required instructions.
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