Executive Assistant/HR Coordinator - Temp Mar 31 2027

WE ARE LOOKING FOR A : EXECUTIVE ASSISTANT / HR COORDINATOR

Temporary role until March 31, 2027 with possibility of extension

Join Our Dynamic Team at Colleges and Institutes Canada (CICan)!

Are you ready to make a difference in the world of education? At Colleges and Institutes Canada, we’re on the lookout for passionate, innovative, and driven individuals to join our team. If you’re eager to contribute to a vibrant community and work to strengthen Canada’s publicly supported colleges, institutes, CEGEPs, and polytechnics, we want to hear from you!

Why Choose Us?

• Impactful Work: Be part of a mission-driven organization dedicated to advocacy for colleges and institutes across Canada.
• Collaborative Environment: Work alongside a diverse team of professionals who are as committed to excellence as you are.
• Innovative Culture: Embrace a culture that values creativity, innovation, and forward-thinking solutions.
• Salary: Obtain a highly competitive compensation

Ready to Take the Next Step? Don’t miss out on the chance to be part of something extraordinary!

ROLE OVERVIEW

This Executive Assistant (EA) position supports and reports to our Vice President in Operations and Culture. Provides administrative assistance to aid in the planning, co-ordination and management of the day-to-day operations and activities of the Executive and of the Division. Acts as coordinator and secretary for various committees and working groups and is required to arrange logistics, prepares and distributes agendas and minutes, ensures that decisions are followed up on in a timely fashion, and that issues are brought to the attention of the Executive or the appropriate Division management member. Collaborates with other Divisions to ensure effective and efficient information flow. Deals with high level contacts inside and outside of CICan.

Continuous innovation and the effective leveraging of emerging technologies are key priorities at CICan. As such, someone who is passionate about process improvement, open to change, and confident in adopting AI and other modern tools in his/her day-to-day work will thrive in this role.

A unique aspect of this position is that supporting the Human Resources department as an HR Coordinator forms part of its core responsibilities. This provides valuable hands-on experience across a broad range of HR functions and offers meaningful exposure to the Human Resources field while contributing to key organizational initiatives.

MINIMUM REQUIREMENTS

Education:

Diploma from a post-secondary institution in Administration or an equivalent combination of education and experience.

Experience:

Minimum 3 years of experience in:

• Dealing with high level contacts, internal and external to an organization;
• The preparation of a variety of documents, reports, correspondence and presentations;
• Making travel arrangements;
• Writing at a professional level in both French and English;
• Developing office procedures;
• Developing workplans and forecasting budgetary requirements;
• Working with the following software: Office 365 suite and financial reporting systems such as Microsoft Dynamics 365 Business Central (BC)

Knowledge:

• Office administration procedures and processes;
• Human resources, financial and administrative processes and practices;
• Microsoft Office Suite;
• Project Management principles;
• Information management principles and practices;
• Canadian educational sector.
• Artificial Intelligence (AI) tools and its applications

Language: Bilingual - English and French

COMPENSATION : $69,965 to $85,643

STATUS: Full-time(non-unionized position)

LOCATION: 301 ‑ 350 Sparks St, Ottawa, Ontario K1R 7S8

WORKING CONDITIONS:

• Hybridwork environment with weekly presence required in the office
• Ability to travel within Canada and internationally

Open to: CICan employees and external applicants

How to apply :

Interested candidates should submit a cover letter and résumé in a PDF format by July 23, 2026 at 11:59 p.m. EST.

CICan is an equal opportunity employer and values diversity in its workforce. We recognize that diverse teams generate unique solutions, ideas, and perspectives. Therefore, we welcome and encourage applications from women, persons with disabilities, BIPOC (Black, Indigenous, and People of Colour) individuals, and people of all sexual orientations and gender identities.

Do not hesitate to contact Human Resources at 613-746-2222 ext 3191 if you require alternative arrangements to submit your application. CICan provides accommodation during all parts of the hiring process, upon request. If contacted to proceed with the selection process, please advise us if you require any accommodation.

Colleges and Institutes Canada does not use artificial intelligence (AI) to screen, assess, or select applicants. However, please be aware that some third-party tools we utilize in our recruiting and selection process may incorporate AI technology.

We thank all candidates for their interest, however, only those selected to continue in the selection process will be contacted.

CICan’s offices in Ottawa are located on the traditional and unceded territory of the Algonquin Anishinaabe Nation.