Posted 9 days ago
Executive Assistant & Office Manager
@ Quantum Management Services Ltd.
York, Ontario
Overview
Quantum Management Services Ltd. is hiring a full-time Executive Assistant & Office Manager in North York, Ontario, to support senior leadership and run a busy client-facing office. The role covers executive support, travel and event coordination, daily office operations and process improvement. The posting states a salary of $75,000 plus bonus, Monday to Friday schedule of about 9:00 a.m. to 5:00 p.m., with occasional evenings, and fully on-site work.
Responsibilities:
- Provide executive support: calendars, correspondence, meetings, documents
- Coordinate business travel and itineraries
- Oversee daily office operations, supplies, facilities and vendors
- Welcome clients and visitors as a professional point of contact
- Organize corporate events and executive visits
Requirements summary:
- 3+ years in executive assistant or office manager role
- Exceptional organization and attention to detail
- Polished written and verbal communication
- Personable, discreet and resourceful
- Healthcare or medical aesthetics experience an asset
Source and dates
Source type not verified · apify-linkedin
- Employer posting date
- 2026-11-04
- First seen by our source
- 2026-11-14
- Source record updated
- 2026-11-14
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Mid level |
| Department | Administrative |
| Experience | 3+ years |
| Hours per week | 40 |
| Schedule | day, evening |
| Travel | air: moderate · ground: none |
| Work setting | Office |
| Position | Sitting and standing |
| Physical demands | physical low · computer high |
| Languages | English |
| Perks mentioned | Performance bonus |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Quantum Management Services Ltd.
| Field | Value |
|---|---|
| Open jobs on Jobsy | 5 |
Position: Executive Assistant & Office Manager
Location: North York, ON (Fully On-Site)
Salary: $75,000 + Bonus
Position Type: Full-time, Permanent
Posting Type: Open vacancy
Be at the Centre of Something Exciting
Join a growing Canadian business backed by an established global leader in medical aesthetics. We're seeking an energetic, polished and highly organized Executive Assistant & Office Manager to work closely with senior leadership and keep a busy, client-facing office running smoothly.
This is a hands-on opportunity for someone who enjoys variety, takes initiative and wants to make a visible contribution as the Canadian team expands.
What You'll Do:
- Provide proactive executive support, including calendars, correspondence, meetings, documents and presentations.
- Coordinate business travel, accommodations and itineraries for executives and employees.
- Oversee daily office operations, supplies, facilities, vendors and general administration.
- Welcome clients and visitors; serve as a professional point of contact for internal and external stakeholders.
- Organize corporate events, educational sessions, national sales meetings and international executive visits.
- Anticipate needs, solve problems and improve administrative processes and office efficiency.
What We're Looking For:
- 3+ years in an Executive Assistant, senior administration, Office Manager or similar role, including support to senior leadership.
- Exceptional organization, prioritization, attention to detail and follow-through.
- Polished written and verbal communication; confidence engaging executives, clients and colleagues.
- A personable, energetic, discreet and resourceful professional who works independently and collaboratively.
- Flexibility, sound judgment and enthusiasm for wearing multiple hats in a growing business.
- Healthcare, medical aesthetics or other client-facing industry experience is an asset, not a requirement.
Work Environment & Schedule
100% on-site in North York (Toronto), with ample parking and convenient public transit access. Monday-Friday, typically 9:00 a.m.-5:00 p.m., with occasional evening flexibility for executive visits, corporate events and special initiatives.
Why Join?
Enjoy direct exposure to senior leadership, international colleagues and industry professionals; a varied role spanning executive support, events and office management; and the opportunity to grow with an expanding Canadian organization.
Ready to make your mark? If you're the person who keeps everything moving and makes others more effective, we'd love to hear from you.
Please send your resume in Word version to [email protected].
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All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.
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