First seen by our source: 27 days ago
Executive Assistant to the Director
@ Goldbeck Recruiting
Vancouver, British Columbia
Overview
Goldbeck Recruiting is hiring an Executive Assistant to the Director for a classical ballet organization in Vancouver during its expansion to a new facility. The role supports the Director across administration, marketing, communications and events, with a salary of $65,000 per year. The position is full-time and fully on-site, with no hybrid or remote work.
Pay:
$65,000 a year
Responsibilities:
- Manage the Director's calendar, meetings, travel and correspondence
- Create and schedule social media content and campaigns
- Assist in planning performances, events and photoshoots
- Prepare reports, presentations and professional documentation
- Coordinate logistics with vendors, partners and internal departments
Requirements summary:
- Post-secondary degree in business, arts administration, communications or marketing, or equivalent experience
- Minimum 3 years of executive-level administrative support
- Experience with social media management and content creation
- Exceptional organizational and time-management skills
- High level of professionalism and discretion
Tools & skills
Source and dates
Source type not verified · loxo
- Employer posting date
- Not provided
- First seen by our source
- 2026-10-11
- Source record updated
- 2026-10-18
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Mid level |
| Department | Administrative |
| Experience | 3+ years |
| Hours per week | 40 (estimated) |
| Schedule | evening |
| Work setting | Office, Client sites |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Education | Bachelor’s degree (preferred) |
| Fields of study | Business Administration, Arts Administration, Communications, Marketing |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Goldbeck Recruiting
Saved company profile
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Full company description
Goldbeck Recruiting is a recruitment and executive search firm based in Vancouver, BC helping companies fill challenging positions since 1997. We specialize in mid to senior to management, for positions that require a unique combination of skills, experience, and industry knowledge. Our job is to find individuals that can have an impact on the strategic direction of our employers. We conduct our business in a responsible and ethical manner that is consistent with the development of long-term, mutually beneficial relationships. Recruitment Divisions: • Sales & Marketing • Engineering & Operations • Healthcare & Biotech • Finance & Accounting • Human Resources • Logistics and Transportation • Construction Management • Senior Administrative Management
- LinkedIn followers
- 59,046
- People associated on LinkedIn
- 16
- Reported office locations
- 3689 E 1st Ave, 215, Vancouver, British Columbia V5M 1C2, CA
- Other recorded names
- Goldbeck Recruiting
- Specialties
- Industry Specialites:
- Manufacturing
- Construction
- Industrial & B2B
- Healthcare
- Finance & Banking
- Mining
- OIl & Gas
- Consumer Goods
- and Heavy Industries
- Profile identifies a recruitment agency
- Yes
Goldbeck Recruiting is a recruitment and executive search firm based in Vancouver, BC helping companies fill challenging positions since 1997. We specialize in mid to senior to management, for positions that require a unique combination of skills, experience, and industry knowledge. Our job is to find individuals that can have an impact on the strategic direction of our employers. We conduct our business in a…
| Field | Value |
|---|---|
| Industry | Staffing and Recruiting |
| Company size | 11-50 employees |
| Headquarters | Vancouver, British Columbia |
| Organization type | Privately Held |
| Year founded | 1997 |
| Specialties | Industry Specialites:ManufacturingConstructionIndustrial & B2BHealthcareFinance & BankingMiningOIl & GasConsumer Goodsand Heavy Industries |
| Open jobs on Jobsy | 45 |
| View page |
Location: Vancouver, BC (Metro Vancouver)
Salary: $65,000 per year
Position: Full-Time, On-Site
Please note: This is a 100% on-site position. Hybrid and remote work arrangements are not available or negotiable for this role.
About the Opportunity
A premier Canadian classical ballet organization is seeking an Executive Assistant to the Director to support executive leadership during an exciting period of growth and expansion.
Known for artistic excellence, world-class training, and acclaimed performance productions, the organization is entering a transformative phase with the expansion to a new facility. This is a unique opportunity to join a respected arts institution and play a key role in supporting operations, programming, marketing initiatives, and community engagement.
Position Overview
The Executive Assistant to the Director is a highly visible and integral role responsible for supporting the Director across a broad range of administrative, marketing, communications, and event-related functions.
The ideal candidate is proactive, detail-oriented, highly organized, and able to anticipate needs before they arise. You are comfortable managing multiple priorities in a fast-paced environment and can communicate professionally with internal teams, external partners, sponsors, and stakeholders.
This position also offers significant involvement in marketing and communications, making it an excellent opportunity for someone who enjoys content creation, social media management, branding, and strategic communications.
Key Responsibilities
Executive & Administrative Support
- Manage the Director’s calendar, meetings, travel arrangements, and correspondence.
- Prepare letters, reports, presentations, and other professional documentation.
- Assist with budget tracking, expense management, and reporting.
- Maintain confidential records and organizational files.
- Support the Director with special projects and strategic initiatives.
Marketing & Communications
- Create, schedule, and monitor social media content and campaigns.
- Capture and curate photos, videos, and stories to showcase organizational activities and achievements.
- Assist with newsletters, website updates, promotional materials, and marketing campaigns.
- Coordinate with internal teams and external partners to ensure consistent branding and messaging.
- Track engagement metrics and contribute ideas to enhance audience growth and community outreach.
Events & Stakeholder Coordination
- Assist in planning and executing performances, events, presentations, and photoshoots.
- Coordinate logistics with vendors, partners, and internal departments.
- Support sponsor relations and stakeholder communications.
- Ensure event materials, equipment, and resources are prepared and organized.
Operations & Organizational Support
- Prepare meeting spaces and materials as required.
- Help streamline administrative processes and organizational workflows.
- Contribute to initiatives that support the organization's continued growth and expansion.
Qualifications
- A post-secondary degree in Business Administration, Arts Administration, Communications, Marketing, or a related field, or an equivalent combination of education and experience.
- A minimum of 3 years of experience providing executive-level administrative support or working in a similar role.
- Exceptional organizational and time-management skills with the ability to manage multiple priorities.
- Strong written and verbal communication skills.
- Experience with social media management, content creation, and marketing initiatives.
- A high level of professionalism, discretion, and attention to detail.
- A proactive mindset and the ability to work independently while collaborating effectively with others.
- An interest in the arts, culture, or performing arts sector is considered an asset.
- Experience with website management, content management systems, and design tools is considered an asset.
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