Executive Finance Administrator

About Us:

At Logic Executive Search and Workplace Solutions we strive to be a valued, strategic business partner providing the highest level of executive recruitment expertise and customized workplace strategies.

The Opportunity:

Our client is seeking a highly organized, detail-oriented, and adaptable Executive Finance Administrator to support their finance, administrative, and executive leadership functions in Windsor, Ontario. Reporting directly into the President, this position plays a critical role in ensuring financial accuracy, maintaining organizational efficiency, and providing exceptional internal and external customer service.

The ideal candidate is a self-starter who thrives in a fast-paced environment, exercises sound judgment, communicates professionally with stakeholders at all levels, and can seamlessly transition between multiple responsibilities throughout the day. This individual must be comfortable working independently while balancing competing priorities and maintaining confidentiality.

Position Availability:

• This posting is for a newly created position within the organization

What’s In It For You?

• Base Salary Range: $70,000 - $75,000
• Comprehensive benefits and total rewards package
• RRSP with Matching Available
• Supportive leadership and commitment to learning and development

What You’ll Be Responsible For:

• Processing, verifying, and entering invoices, purchase orders, expense reports, and other financial transactions.
• Administering weekly and monthly payment runs, including cheques, EFTs, and electronic payments.
• Reconciling vendor statements and investigating discrepancies.
• Maintaining accurate Accounts Payable records and monitoring aging reports.
• Managing customer accounts and proactively following up on outstanding balances.
• Conducting collections activities professionally while preserving strong customer relationships.
• Generating aging reports and providing regular updates on collection activities and outstanding receivables.
• Assisting with month-end and year-end closing activities, account reconciliations, and financial reporting.
• Maintaining organized financial documentation and accounting records.
• Supporting audits and responding to information requests as required.
• Maintaining organized filing systems, records, and business documentation.
• Providing administrative support to the President and senior leadership team.
• Managing calendars, coordinating meetings, and scheduling appointments.
• Arranging travel accommodations and preparing itineraries.
• Conducting research and compiling information to support strategic business decisions.

The Ideal Candidate:

• Post secondary degree or diploma in Accounting, Finance, Business, or other related fields.
• 3 – 5+ years of experience in office administration, accounting, or collections.
• Previous experience within construction, insurance, or other related industries.
• Ability to work independently with minimal supervision and take ownership of responsibilities.
• Exceptional attention to detail and commitment to accuracy.
• Demonstrated ability to manage multiple priorities and rapidly shift focus between tasks without compromising quality.
• Excellent verbal and written communication skills with a highly professional and polished communication style.
• Strong interpersonal skills with the ability to communicate effectively with executives, employees, customers, and vendors.
• Proven ability to exercise sound judgment and maintain confidentiality.

Complimentary Experience:

• Proficiency with Microsoft Office Suite and Google Workspace.
• Previous experience with JD Edwards and/or Tungsten software.

Logic Executive Search and Workplace Solutions is dedicated to supporting opportunities that reflect the diversity of the communities we serve. We value diverse perspectives and experiences, and encourage individuals from all backgrounds to apply, including those who may not meet every requirement listed.

If you are interested in applying for this position, please forward a copy of your resume to [email protected]. We thank all those who apply for this role, however, only those selected for an interview will be contacted.

Logic Executive Search and Workplace Solutions is committed to providing accessible employment practices that follow the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. Should you require accommodation during any phase of the recruitment process, please let our recruitment team know.

Our Commitment to a Human-Centered Hiring Process: We comply with Ontario employment and privacy laws while using technology responsibly, ensuring every resume is personally reviewed and all hiring decisions are guided by experienced HR professionals with a fair, transparent, and ethical approach.