Facilities and Office Services Clerk

On-Call Facilities & Project Support Coordinator

Location: Downtown Toronto, ON
Duration: On-Call / As-Needed
Work Type: On-Call – Flexible, As-Needed Support
Compensation: $24.00/hour

Role Overview

We are seeking an experienced and dependable On-Call Facilities & Project Support Coordinator to provide administrative and operational support within a facilities and building operations environment.

The successful candidate will have experience in facilities coordination, building operations, and/or project support, with the ability to assist with a variety of day-to-day requirements as they arise.

This opportunity is suited to someone who is adaptable, organized, and comfortable stepping in to support facilities-related activities and special projects on an as-needed basis.

Key Responsibilities

Facilities & Operational Support

• Provide general administrative and operational support for facilities and building-related activities.

• Assist with coordinating facilities maintenance, repairs, service requests, and vendor communications.

• Liaise with internal departments, contractors, vendors, and external service providers as required.

• Assist with office moves, space planning, equipment coordination, and other operational requirements.

Project Coordination & Administration

• Support the planning, coordination, and tracking of facilities-related projects and initiatives.

• Assist with monitoring project timelines, deliverables, documentation, and follow-ups.

• Maintain accurate records, reports, invoices, and facilities documentation.

• Provide additional administrative support as needed.

Qualifications

• Previous experience in facilities coordination, facilities administration, project coordination, or a related administrative support role.

• Exposure to building operations, maintenance coordination, vendor management, or facilities projects is considered an asset.

• Strong organizational, time-management, and multitasking abilities.

• Excellent communication and interpersonal skills.

• Proficiency in Microsoft Office, particularly Outlook, Word, and Excel.

• Ability to work independently, demonstrate initiative, and adapt to changing priorities.

• Flexible availability and willingness to support on-call assignments as required.

**Staffworks may use AI-enabled tools to assist with recruitment activities while maintaining recruiter involvement and respecting applicable privacy and employment regulations.**