Posted 2 months ago
Facility Administrator II
@ Randstad Canada
Ontario
SIGNALS
Overview
Randstad Canada is hiring a contract Facility Administrator II to assist the Workplace Services Supervisor at Enbridge's office locations. The role covers workplace service processes, financial coding, vendor management, employee moves and meeting room coordination. Pay is $30.00-$36.00 per hour, with some duties outside traditional business hours.
Pay:
$35.38 an hour
Responsibilities:
- Coordinate employee moves, meeting rooms and workspace requirements
- Manage financial coding, accruals and accounts receivable submissions
- Manage vendors for mail, catering, print and reproduction services
- Monitor the Service Now queue for workplace service tickets
- Support emergency response and safety initiatives
Requirements summary:
- Related degree or technical diploma, or certification plus five years of experience
- Minimum five years of business experience, including one year in facility or property management
- Strong interpersonal, written and verbal communication skills
- Proficiency in Microsoft Word and Excel
- Ability to think critically and work independently
Tools & skills
Source and dates
Employer career site / ATS feed · careerpage
- Employer posting date
- 2026-09-02
- First seen by our source
- 2026-10-10
- Source record updated
- 2026-10-10
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Mid level |
| Department | Administrative |
| Experience | 5+ years |
| Schedule | day, evening |
| Travel | air: none · ground: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Licences & certifications | RPA, FMA, PMP, CPM |
| Education | College diploma (preferred), Bachelor’s degree (preferred) |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Randstad Canada
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
partner for talent.
Full company description
As the Canadian leader in recruitment and HR, and one of Canada’s best places to work, we have a uniquely human approach to work. We deliver HR innovation with human interaction at its core. At the unique intersection of technology and humanity, we deliver data-driven insights coupled with a people-first experience that is inherently human. Human Forward. Learn more at www.randstad.ca.
- LinkedIn followers
- 455,966
- People associated on LinkedIn
- 1,207
- Reported office locations
- 777 Bay Street, Suite 2000, PO Box 128, Toronto, ON M5G 2C8, CA
- 525 Avenue Viger Ouest, Suite 501, Montréal, Quebec H2Z 1G6, CA
- 4295 King St E, Suite 401, Kitchener, Ontario N2P 0C6, CA
- 311 6 Ave SW, Intact Place, East Tower, Suite 1640, Calgary, AB T2P 3H2, CA
- 6345 Dixie Rd, Suite 6, Mississauga, ON L5T 2E6, CA
- 244 Pall Mall St, Suite 400, London, ON N6A 5P6, CA
- 4 Cedar Pointe Dr, Unit D, Barrie, Ontario L4N 5R7, CA
- 2456 Queen St E, Unit 201, Brampton, Ontario L6S 5X9, CA
- 10 Stanley St, Suite 4A, Brantford, Ontario N3S 7N4, CA
- 7055 Boulevard Taschereau, Suite 100, Brossard, Quebec J4Z 1A7, CA
- 1100 Walkers Line, Suite 105, Burlington, Ontario L7N 2G3, CA
- 10655 Southport Rd SW, Suite 1200, Calgary, Alberta T2W 4Y1, CA
- 495 36 St NE, Suite 140, Calgary, Alberta T2A 6K3, CA
- 321 6 Ave SW, Suite W940 (West Tower), Calgary, Alberta T2P 0B2, CA
- 415 Hespeler Rd, Unit 3A, Cambridge, Ontario N1R 6J1, CA
- 6001 60 Ave, Delta, British Columbia V4K 4E2, CA
- 787 Rue St-Pierre, Suite 303, Drummondville, Quebec J2C 3X2, CA
- 10025 102A Ave NW, Suite 1902, Edmonton, Alberta T5J 2Z2, CA
- 2305 111 St NW, Edmonton, Alberta T6J 5E5, CA
- 5 Boulevard Mountain, Granby, Quebec J2G 9M5, CA
- 450 Speedvale Ave W, Unit 103, Guelph, Ontario N1H 7Y6, CA
- 1809 Barrington St, CIBC Building, Unit 501, Halifax, Nova Scotia B3J 3K8, CA
- 275 James St N, Unit 2, Hamilton, Ontario L8R 2L4, CA
- 7655 Boulevard Newman, Suite 75, Montreal, Quebec H8N 1X7, CA
- 2530 Boulevard Daniel-Johnson, Laval, Quebec H7T 2R3, CA
- 2528 Boulevard Daniel-Johnson, Laval, Quebec H7T 2R3, CA
- 5410 Boulevard Guillaume-Couture, Suite 84, Lévis, Quebec G6V 4Z2, CA
- 460 Rue St-Charles O, Suite A, Longueuil, Quebec J4Z 1A7, CA
- 80 Tiverton Ct, Suite 400, Markham, Ontario L3R 0G4, CA
- 7357 Woodbine Ave, Suite 2, Markham, Ontario L3R 1A7, CA
- 4080 Confederation Pkwy, Suite 501, Mississauga, Ontario L5B 0G1, CA
- 6345 Dixie Rd, Suite 6, Mississauga, Ontario L5T 2E6, CA
- 809 Columbia St, New Westminster, British Columbia V3M 1B9, CA
- 20 York Mills Rd, Unit 208, Toronto, Ontario M2P 2C2, CA
- 1600 Carling Ave, Suite 410, Ottawa, Ontario K1Z 1G3, CA
- 2222 Carling Ave, Suite 2, Ottawa, Ontario K2A 1H3, CA
- 4810 Boul Saint-Jean, Montréal, Quebec H9H 4B2, CA
- 755 Boulevard Saint-Jean, Suite 130, Pointe-Claire, Quebec H9R 5M9, CA
- 815 Boulevard Lebourgneuf, Suite 201, Québec, Québec G2J 0C1, CA
- 2010 11th Ave, 7th Floor, Regina, Saskatchewan S4P 0J3, CA
- 208 Boulevard du Curé-Labelle, Sainte-Thérèse, Quebec J7E 2X7, CA
- 3500 Boulevard de la Côte-Vertu, Suite 175, Saint-Laurent, Quebec H4R 2X7, CA
- 6335 Rue Jean-Talon Est, Saint-Léonard, Quebec H1S 3E7, CA
- 310 Wall St, Saskatoon, Saskatchewan S7K 1N7, CA
- 124 Rue Wellington Nord, Suite 300, Sherbrooke, Quebec J1H 5X8, CA
- 701 W Georgia St, Suite 200, Vancouver, British Columbia V7Y 1C6, CA
- 730 View St, Suite 420, Victoria, British Columbia V8W 3Y7, CA
- 100 Regina St S, Suite 140, Waterloo, Ontario N2J 4P9, CA
- 114 Dundas St E, Unit 103, Whitby, Ontario L1N 2H7, CA
- 245 Portage Ave, Winnipeg, Manitoba, CA
- 1 Lombard Pl, Suite 1535, Winnipeg, Manitoba R3B 0X3, CA
- 386 Boulevard Charest E, Quebec, QC G1K 3H4, CA
- Other recorded names
- Randstad Canada
- Specialties
- HR Consulting
- IT Recruitment
- Engineering Recruitment
- Staffing and HR
- HR Services
- Recruitment
- HR Outsourcing
- Temporary Hiring
- Permanent Hiring
- Recruiting
- Permanent Jobs
- Temp Jobs
- Hiring Strategy
- Human Resources
- Staffing
- Finding Jobs
- Employer Branding
- Jobs
- and Contract Jobs
- Profile identifies a recruitment agency
- Yes
As the Canadian leader in recruitment and HR, and one of Canada’s best places to work, we have a uniquely human approach to work. We deliver HR innovation with human interaction at its core. At the unique intersection of technology and humanity, we deliver data-driven insights coupled with a people-first experience that is inherently human. Human Forward. Learn more at www.randstad.ca.
| Field | Value |
|---|---|
| Industry | Staffing and Recruiting |
| Company size | 501-1,000 employees |
| Headquarters | Toronto, ON |
| Organization type | Public Company |
| Year founded | 1997 |
| Specialties | HR ConsultingIT RecruitmentEngineering RecruitmentStaffing and HRHR ServicesRecruitmentHR OutsourcingTemporary HiringPermanent HiringRecruiting |
| Open jobs on Jobsy | 9,430 |
| View page |
Job description
High Level Description
Primarily responsible for assisting the Workplace Services Supervisor as required in Enbridge’s office locations. This position is focused on helping design and executing Workplace Services process, procedures and collaborating with our Real Estate and Workplace Services team.
This position requires to application of good judgement and critical thought to issues outside of routine tasks.
Specific Accountabilities
Responsible for providing service that supports business, employees and departmental needs and initiatives while maintaining a safe, healthy, functional workplace.
Responsible for all Workplace Service financial accounting activities include: invoice coding, journal transfers, accruals, accounts receivables submissions
Vendor management for building service amenities including Mail Courier, Food/Catering Services, Distributed Print and Central Reproduction Services
Monitor and manage Service Now queue for Real Estate and Workplace Services ticket requests
Coordinate, communicate and plan execution of employee moves including weekly, restack and group moves Coordinate facilitation and operation of all meeting rooms including dynamic work areas. Assist in coordination of space requirements for special project team assignments.
Manage and maintain artwork inventory; source, purchase, placement and asst management.
Participate in various projects such as Environment Health & Safety initiatives, sustainability programs or other facility related projects
Provide support during emergency response (i.e. electrical, security and life, fire and safety) incidents.
Responsible for communications delivered to clients related to Real Estate and Workplace Services. Assist with reviewing & editing contents and determining appropriate audience and timing for Real Estate & Work Place Services News distribution.
General administration posting regulatory licences, manage documentation through various sources (Elink, Sharepoint)
Support, train and provide direction for E-zone concierge staff.
Perform other duties as assigned by Leadership but not limited to supporting other facilities, execution of Ergonomic assessments and coordinate floor decommissions and preparations as required
Scope/Dimensions
Assist and learn from the Workplace Services team supporting all of Enbridge’s locations.
Balance multiple priorities while ensuring excellent customer service.
Safety critical role - conducts activities and makes decisions that directly impact the safety of others including clients and maintenance contractors or employees
Contacts (Working Relationships)
External service providers – managing vendor services for as specified.
In collaboration with Supervisor Workplace Service and Real Estate and Workplace Services team, collaborate with other Corporate Services teams (TIS, SCM, etc.) and Enbridge teams (Security, Legal, Executive Leadership Team, and Health and Safety) to execute Enbridge strategy
All leaders, employees and contractors in the office environment
Knowledge, Skills and Abilities
Required:
Related university degree or technical diploma with limited experience OR a combination of related certification and a minimum of five years directly related experience.
Minimum of 5 years of experience in an applicable business related environment, with at least one year of facility or property management practice
Strong relationship and interpersonal Skills, Adaptability and Flexibility, Customer Service
Must have the ability to maintain a high level of confidentiality and independent work
Strong interpersonal written and verbal communication skills are required.
Demonstrated ability to think critically and apply knowledge to resolve issues
Proficiency to advance knowledge of Microsoft Office Suite (Word and Excel)
Preferred:
Office Management or facilities management experience considered an asset
Certification in one of the following: RPA, FMA, PMP or CPM would be a definite asset
Oracle Financial experience would be an asset
Working Conditions
Typical office environment
Fast paced office environment with multiple, concurrent activities and projects.
Some duties outside of traditional business hours as required to manage moves and maintenance
Pay rate for the role is between $30.00-$36.00 per hour
Please send your resume in confidence to [email protected]
Advantages
Office Management or facilities management experience considered an asset
Certification in one of the following: RPA, FMA, PMP or CPM would be a definite asset
Oracle Financial experience would be an asset
Responsibilities
High Level Description
Primarily responsible for assisting the Workplace Services Supervisor as required in Enbridge’s office locations. This position is focused on helping design and executing Workplace Services process, procedures and collaborating with our Real Estate and Workplace Services team.
This position requires to application of good judgement and critical thought to issues outside of routine tasks.
Specific Accountabilities
Responsible for providing service that supports business, employees and departmental needs and initiatives while maintaining a safe, healthy, functional workplace.
Responsible for all Workplace Service financial accounting activities include: invoice coding, journal transfers, accruals, accounts receivables submissions
Vendor management for building service amenities including Mail Courier, Food/Catering Services, Distributed Print and Central Reproduction Services
Monitor and manage Service Now queue for Real Estate and Workplace Services ticket requests
Coordinate, communicate and plan execution of employee moves including weekly, restack and group moves Coordinate facilitation and operation of all meeting rooms including dynamic work areas. Assist in coordination of space requirements for special project team assignments.
Manage and maintain artwork inventory; source, purchase, placement and asst management.
Participate in various projects such as Environment Health & Safety initiatives, sustainability programs or other facility related projects
Provide support during emergency response (i.e. electrical, security and life, fire and safety) incidents.
Responsible for communications delivered to clients related to Real Estate and Workplace Services. Assist with reviewing & editing contents and determining appropriate audience and timing for Real Estate & Work Place Services News distribution.
General administration posting regulatory licences, manage documentation through various sources (Elink, Sharepoint)
Support, train and provide direction for E-zone concierge staff.
Perform other duties as assigned by Leadership but not limited to supporting other facilities, execution of Ergonomic assessments and coordinate floor decommissions and preparations as required
Scope/Dimensions
Assist and learn from the Workplace Services team supporting all of Enbridge’s locations.
Balance multiple priorities while ensuring excellent customer service.
Safety critical role - conducts activities and makes decisions that directly impact the safety of others including clients and maintenance contractors or employees
Contacts (Working Relationships)
External service providers – managing vendor services for as specified.
In collaboration with Supervisor Workplace Service and Real Estate and Workplace Services team, collaborate with other Corporate Services teams (TIS, SCM, etc.) and Enbridge teams (Security, Legal, Executive Leadership Team, and Health and Safety) to execute Enbridge strategy
All leaders, employees and contractors in the office environment
Knowledge, Skills and Abilities
Required:
Related university degree or technical diploma with limited experience OR a combination of related certification and a minimum of five years directly related experience.
Minimum of 5 years of experience in an applicable business related environment, with at least one year of facility or property management practice
Strong relationship and interpersonal Skills, Adaptability and Flexibility, Customer Service
Must have the ability to maintain a high level of confidentiality and independent work
Strong interpersonal written and verbal communication skills are required.
Demonstrated ability to think critically and apply knowledge to resolve issues
Proficiency to advance knowledge of Microsoft Office Suite (Word and Excel)
Preferred:
Office Management or facilities management experience considered an asset
Certification in one of the following: RPA, FMA, PMP or CPM would be a definite asset
Oracle Financial experience would be an asset
Working Conditions
Typical office environment
Fast paced office environment with multiple, concurrent activities and projects.
Some duties outside of traditional business hours as required to manage moves and maintenance
Pay rate for the role is between $30.00-$36.00 per hour
Please send your resume in confidence to [email protected]
Qualifications
Related university degree or technical diploma with limited experience or a combination of related certification and a minimum of five years directly related experience.
Minimum of 5 years of experience in an applicable business related environment, with at least one year of facility or property management practice
Strong relationship and interpersonal Skills, Adaptability and Flexibility, Customer Service
Must have the ability to maintain a high level of confidentiality and independent work
Summary
High Level Description
Primarily responsible for assisting the Workplace Services Supervisor as required in Enbridge’s office locations. This position is focused on helping design and executing Workplace Services process, procedures and collaborating with our Real Estate and Workplace Services team.
This position requires to application of good judgement and critical thought to issues outside of routine tasks.
Specific Accountabilities
Responsible for providing service that supports business, employees and departmental needs and initiatives while maintaining a safe, healthy, functional workplace.
Responsible for all Workplace Service financial accounting activities include: invoice coding, journal transfers, accruals, accounts receivables submissions
Vendor management for building service amenities including Mail Courier, Food/Catering Services, Distributed Print and Central Reproduction Services
Monitor and manage Service Now queue for Real Estate and Workplace Services ticket requests
Coordinate, communicate and plan execution of employee moves including weekly, restack and group moves Coordinate facilitation and operation of all meeting rooms including dynamic work areas. Assist in coordination of space requirements for special project team assignments.
Manage and maintain artwork inventory; source, purchase, placement and asst management.
Participate in various projects such as Environment Health & Safety initiatives, sustainability programs or other facility related projects
Provide support during emergency response (i.e. electrical, security and life, fire and safety) incidents.
Responsible for communications delivered to clients related to Real Estate and Workplace Services. Assist with reviewing & editing contents and determining appropriate audience and timing for Real Estate & Work Place Services News distribution.
General administration posting regulatory licences, manage documentation through various sources (Elink, Sharepoint)
Support, train and provide direction for E-zone concierge staff.
Perform other duties as assigned by Leadership but not limited to supporting other facilities, execution of Ergonomic assessments and coordinate floor decommissions and preparations as required
Scope/Dimensions
Assist and learn from the Workplace Services team supporting all of Enbridge’s locations.
Balance multiple priorities while ensuring excellent customer service.
Safety critical role - conducts activities and makes decisions that directly impact the safety of others including clients and maintenance contractors or employees
Contacts (Working Relationships)
External service providers – managing vendor services for as specified.
In collaboration with Supervisor Workplace Service and Real Estate and Workplace Services team, collaborate with other Corporate Services teams (TIS, SCM, etc.) and Enbridge teams (Security, Legal, Executive Leadership Team, and Health and Safety) to execute Enbridge strategy
All leaders, employees and contractors in the office environment
Knowledge, Skills and Abilities
Required:
Related university degree or technical diploma with limited experience OR a combination of related certification and a minimum of five years directly related experience.
Minimum of 5 years of experience in an applicable business related environment, with at least one year of facility or property management practice
Strong relationship and interpersonal Skills, Adaptability and Flexibility, Customer Service
Must have the ability to maintain a high level of confidentiality and independent work
Strong interpersonal written and verbal communication skills are required.
Demonstrated ability to think critically and apply knowledge to resolve issues
Proficiency to advance knowledge of Microsoft Office Suite (Word and Excel)
Preferred:
Office Management or facilities management experience considered an asset
Certification in one of the following: RPA, FMA, PMP or CPM would be a definite asset
Oracle Financial experience would be an asset
Working Conditions
Typical office environment
Fast paced office environment with multiple, concurrent activities and projects.
Some duties outside of traditional business hours as required to manage moves and maintenance
Pay rate for the role is between $30.00-$36.00 per hour
Please send your resume in confidence to [email protected]
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.
This posting is for existing and upcoming vacancies.
Primarily responsible for assisting the Workplace Services Supervisor as required in Enbridge’s office locations. This position is focused on helping design and executing Workplace Services process, procedures and collaborating with our Real Estate and Workplace Services team.
This position requires to application of good judgement and critical thought to issues outside of routine tasks.
Specific Accountabilities
Responsible for providing service that supports business, employees and departmental needs and initiatives while maintaining a safe, healthy, functional workplace.
Responsible for all Workplace Service financial accounting activities include: invoice coding, journal transfers, accruals, accounts receivables submissions
Vendor management for building service amenities including Mail Courier, Food/Catering Services, Distributed Print and Central Reproduction Services
Monitor and manage Service Now queue for Real Estate and Workplace Services ticket requests
Coordinate, communicate and plan execution of employee moves including weekly, restack and group moves Coordinate facilitation and operation of all meeting rooms including dynamic work areas. Assist in coordination of space requirements for special project team assignments.
Manage and maintain artwork inventory; source, purchase, placement and asst management.
Participate in various projects such as Environment Health & Safety initiatives, sustainability programs or other facility related projects
Provide support during emergency response (i.e. electrical, security and life, fire and safety) incidents.
Responsible for communications delivered to clients related to Real Estate and Workplace Services. Assist with reviewing & editing contents and determining appropriate audience and timing for Real Estate & Work Place Services News distribution.
General administration posting regulatory licences, manage documentation through various sources (Elink, Sharepoint)
Support, train and provide direction for E-zone concierge staff.
Perform other duties as assigned by Leadership but not limited to supporting other facilities, execution of Ergonomic assessments and coordinate floor decommissions and preparations as required
Scope/Dimensions
Assist and learn from the Workplace Services team supporting all of Enbridge’s locations.
Balance multiple priorities while ensuring excellent customer service.
Safety critical role - conducts activities and makes decisions that directly impact the safety of others including clients and maintenance contractors or employees
Contacts (Working Relationships)
External service providers – managing vendor services for as specified.
In collaboration with Supervisor Workplace Service and Real Estate and Workplace Services team, collaborate with other Corporate Services teams (TIS, SCM, etc.) and Enbridge teams (Security, Legal, Executive Leadership Team, and Health and Safety) to execute Enbridge strategy
All leaders, employees and contractors in the office environment
Knowledge, Skills and Abilities
Required:
Related university degree or technical diploma with limited experience OR a combination of related certification and a minimum of five years directly related experience.
Minimum of 5 years of experience in an applicable business related environment, with at least one year of facility or property management practice
Strong relationship and interpersonal Skills, Adaptability and Flexibility, Customer Service
Must have the ability to maintain a high level of confidentiality and independent work
Strong interpersonal written and verbal communication skills are required.
Demonstrated ability to think critically and apply knowledge to resolve issues
Proficiency to advance knowledge of Microsoft Office Suite (Word and Excel)
Preferred:
Office Management or facilities management experience considered an asset
Certification in one of the following: RPA, FMA, PMP or CPM would be a definite asset
Oracle Financial experience would be an asset
Working Conditions
Typical office environment
Fast paced office environment with multiple, concurrent activities and projects.
Some duties outside of traditional business hours as required to manage moves and maintenance
Pay rate for the role is between $30.00-$36.00 per hour
Please send your resume in confidence to [email protected]
Advantages
Office Management or facilities management experience considered an asset
Certification in one of the following: RPA, FMA, PMP or CPM would be a definite asset
Oracle Financial experience would be an asset
Responsibilities
High Level Description
Primarily responsible for assisting the Workplace Services Supervisor as required in Enbridge’s office locations. This position is focused on helping design and executing Workplace Services process, procedures and collaborating with our Real Estate and Workplace Services team.
This position requires to application of good judgement and critical thought to issues outside of routine tasks.
Specific Accountabilities
Responsible for providing service that supports business, employees and departmental needs and initiatives while maintaining a safe, healthy, functional workplace.
Responsible for all Workplace Service financial accounting activities include: invoice coding, journal transfers, accruals, accounts receivables submissions
Vendor management for building service amenities including Mail Courier, Food/Catering Services, Distributed Print and Central Reproduction Services
Monitor and manage Service Now queue for Real Estate and Workplace Services ticket requests
Coordinate, communicate and plan execution of employee moves including weekly, restack and group moves Coordinate facilitation and operation of all meeting rooms including dynamic work areas. Assist in coordination of space requirements for special project team assignments.
Manage and maintain artwork inventory; source, purchase, placement and asst management.
Participate in various projects such as Environment Health & Safety initiatives, sustainability programs or other facility related projects
Provide support during emergency response (i.e. electrical, security and life, fire and safety) incidents.
Responsible for communications delivered to clients related to Real Estate and Workplace Services. Assist with reviewing & editing contents and determining appropriate audience and timing for Real Estate & Work Place Services News distribution.
General administration posting regulatory licences, manage documentation through various sources (Elink, Sharepoint)
Support, train and provide direction for E-zone concierge staff.
Perform other duties as assigned by Leadership but not limited to supporting other facilities, execution of Ergonomic assessments and coordinate floor decommissions and preparations as required
Scope/Dimensions
Assist and learn from the Workplace Services team supporting all of Enbridge’s locations.
Balance multiple priorities while ensuring excellent customer service.
Safety critical role - conducts activities and makes decisions that directly impact the safety of others including clients and maintenance contractors or employees
Contacts (Working Relationships)
External service providers – managing vendor services for as specified.
In collaboration with Supervisor Workplace Service and Real Estate and Workplace Services team, collaborate with other Corporate Services teams (TIS, SCM, etc.) and Enbridge teams (Security, Legal, Executive Leadership Team, and Health and Safety) to execute Enbridge strategy
All leaders, employees and contractors in the office environment
Knowledge, Skills and Abilities
Required:
Related university degree or technical diploma with limited experience OR a combination of related certification and a minimum of five years directly related experience.
Minimum of 5 years of experience in an applicable business related environment, with at least one year of facility or property management practice
Strong relationship and interpersonal Skills, Adaptability and Flexibility, Customer Service
Must have the ability to maintain a high level of confidentiality and independent work
Strong interpersonal written and verbal communication skills are required.
Demonstrated ability to think critically and apply knowledge to resolve issues
Proficiency to advance knowledge of Microsoft Office Suite (Word and Excel)
Preferred:
Office Management or facilities management experience considered an asset
Certification in one of the following: RPA, FMA, PMP or CPM would be a definite asset
Oracle Financial experience would be an asset
Working Conditions
Typical office environment
Fast paced office environment with multiple, concurrent activities and projects.
Some duties outside of traditional business hours as required to manage moves and maintenance
Pay rate for the role is between $30.00-$36.00 per hour
Please send your resume in confidence to [email protected]
Qualifications
Related university degree or technical diploma with limited experience or a combination of related certification and a minimum of five years directly related experience.
Minimum of 5 years of experience in an applicable business related environment, with at least one year of facility or property management practice
Strong relationship and interpersonal Skills, Adaptability and Flexibility, Customer Service
Must have the ability to maintain a high level of confidentiality and independent work
Summary
High Level Description
Primarily responsible for assisting the Workplace Services Supervisor as required in Enbridge’s office locations. This position is focused on helping design and executing Workplace Services process, procedures and collaborating with our Real Estate and Workplace Services team.
This position requires to application of good judgement and critical thought to issues outside of routine tasks.
Specific Accountabilities
Responsible for providing service that supports business, employees and departmental needs and initiatives while maintaining a safe, healthy, functional workplace.
Responsible for all Workplace Service financial accounting activities include: invoice coding, journal transfers, accruals, accounts receivables submissions
Vendor management for building service amenities including Mail Courier, Food/Catering Services, Distributed Print and Central Reproduction Services
Monitor and manage Service Now queue for Real Estate and Workplace Services ticket requests
Coordinate, communicate and plan execution of employee moves including weekly, restack and group moves Coordinate facilitation and operation of all meeting rooms including dynamic work areas. Assist in coordination of space requirements for special project team assignments.
Manage and maintain artwork inventory; source, purchase, placement and asst management.
Participate in various projects such as Environment Health & Safety initiatives, sustainability programs or other facility related projects
Provide support during emergency response (i.e. electrical, security and life, fire and safety) incidents.
Responsible for communications delivered to clients related to Real Estate and Workplace Services. Assist with reviewing & editing contents and determining appropriate audience and timing for Real Estate & Work Place Services News distribution.
General administration posting regulatory licences, manage documentation through various sources (Elink, Sharepoint)
Support, train and provide direction for E-zone concierge staff.
Perform other duties as assigned by Leadership but not limited to supporting other facilities, execution of Ergonomic assessments and coordinate floor decommissions and preparations as required
Scope/Dimensions
Assist and learn from the Workplace Services team supporting all of Enbridge’s locations.
Balance multiple priorities while ensuring excellent customer service.
Safety critical role - conducts activities and makes decisions that directly impact the safety of others including clients and maintenance contractors or employees
Contacts (Working Relationships)
External service providers – managing vendor services for as specified.
In collaboration with Supervisor Workplace Service and Real Estate and Workplace Services team, collaborate with other Corporate Services teams (TIS, SCM, etc.) and Enbridge teams (Security, Legal, Executive Leadership Team, and Health and Safety) to execute Enbridge strategy
All leaders, employees and contractors in the office environment
Knowledge, Skills and Abilities
Required:
Related university degree or technical diploma with limited experience OR a combination of related certification and a minimum of five years directly related experience.
Minimum of 5 years of experience in an applicable business related environment, with at least one year of facility or property management practice
Strong relationship and interpersonal Skills, Adaptability and Flexibility, Customer Service
Must have the ability to maintain a high level of confidentiality and independent work
Strong interpersonal written and verbal communication skills are required.
Demonstrated ability to think critically and apply knowledge to resolve issues
Proficiency to advance knowledge of Microsoft Office Suite (Word and Excel)
Preferred:
Office Management or facilities management experience considered an asset
Certification in one of the following: RPA, FMA, PMP or CPM would be a definite asset
Oracle Financial experience would be an asset
Working Conditions
Typical office environment
Fast paced office environment with multiple, concurrent activities and projects.
Some duties outside of traditional business hours as required to manage moves and maintenance
Pay rate for the role is between $30.00-$36.00 per hour
Please send your resume in confidence to [email protected]
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.
This posting is for existing and upcoming vacancies.
Journal
Only you can see this. Kept on this device, and in your account when you sign in.