Facility Supervisor

Facilities Maintenance Supervisor

Job Summary

The Facilities Maintenance Supervisor is responsible for the safe, efficient, and cost-effective operation, maintenance, and appearance of the organization's buildings, grounds, equipment, and facilities. This role oversees custodial and maintenance activities, ensures compliance with health and safety regulations, coordinates repairs and preventative maintenance programs, and manages relationships with external contractors and service providers.

The Facilities Maintenance Supervisor plays a key role in maintaining a clean, safe, and welcoming environment for staff, students, volunteers, community members, and visitors while supporting organizational events and day-to-day operations.

Key Responsibilities

Facility Operations & Maintenance

• Oversee the maintenance, repair, and general upkeep of all buildings, grounds, and facility assets.
• Develop and implement preventative maintenance schedules for building systems and equipment.
• Inspect facilities regularly to identify maintenance needs, safety hazards, and repair requirements.
• Coordinate and monitor repairs, renovations, and improvement projects.
• Ensure facilities remain clean, functional, and compliant with applicable standards and regulations.
• Respond promptly to emergency maintenance situations and facility-related concerns.

Building Systems

• Monitor and maintain HVAC systems, boilers, pumps, fan units, thermostats, cooling systems, control panels, and related equipment.
• Coordinate inspections and servicing of electrical, plumbing, mechanical, and building systems.
• Maintain knowledge of environmental controls, monitoring systems, and facility alarms.
• Ensure proper functioning and maintenance of fire alarms, emergency lighting, extinguishers, and other life-safety systems.

Grounds Maintenance

• Oversee maintenance of outdoor grounds, parking lots, walkways, landscaping, and exterior property areas.
• Arrange or perform snow and ice removal, salting, debris removal, weed control, and seasonal maintenance activities.
• Operate and maintain groundskeeping equipment safely and effectively.

Custodial & Staff Supervision

• Supervise, schedule, and support custodial and maintenance staff.
• Monitor work quality and ensure cleaning and maintenance standards are consistently met.
• Coordinate staff assignments to ensure efficient facility coverage.
• Provide training, guidance, and ongoing support to maintenance and custodial personnel.
• Assist in recruiting, onboarding, and evaluating maintenance staff as required.

Health, Safety & Security

• Ensure compliance with occupational health and safety regulations, organizational policies, and workplace safety procedures.
• Conduct routine safety inspections and support corrective actions for identified hazards.
• Report unsafe conditions, equipment failures, accidents, and unusual situations to management.
• Support emergency preparedness initiatives and facility security measures.
• Maintain clean, organized, and safe workspaces and storage areas.

Procurement & Vendor Management

• Obtain quotes and coordinate purchasing of maintenance supplies, equipment, and services.
• Liaise with external contractors, vendors, and service providers to ensure work is completed effectively and within budget.
• Monitor vendor performance and service agreements.
• Maintain accurate records of purchases, maintenance activities, inspections, and repairs.

Event & Operational Support

• Coordinate facility setup and breakdown requirements for organizational events, programs, meetings, and community activities.
• Ensure facilities are prepared and operational for scheduled events.
• Provide after-hours and weekend support for facility-related matters as required.

Qualifications

Education & Experience

• Minimum 2–3 years of experience in facility maintenance, building operations, property management, or a related field.
• Previous supervisory or team leadership experience is strongly preferred.
• Experience coordinating contractors, maintenance projects, and facility operations is an asset.
• Knowledge of building systems, preventative maintenance programs, and custodial operations.

Skills & Competencies

• Strong organizational and problem-solving skills.
• Ability to prioritize competing tasks and respond effectively to urgent situations.
• Strong communication and interpersonal skills.
• Ability to work independently with minimal supervision.
• Proficiency in using maintenance management, scheduling, and record-keeping systems.
• Strong attention to detail and commitment to high standards of facility maintenance.

Working Conditions

• Ability to lift and move equipment and supplies when required.
• Comfortable working both indoors and outdoors in varying weather conditions.
• Ability to work evenings, weekends, and on-call as operational needs require.
• Valid driver's license and access to reliable transportation may be required.

Preferred Qualifications

• WHMIS certification.
• Working at Heights certification.
• First Aid/CPR certification.
• Knowledge of Ontario health and safety requirements and building maintenance standards.
• Experience working within schools, community centres, faith-based organizations, or non-profit environments is considered an asset.

Physical Requirements

• Frequent walking, climbing stairs, bending, lifting, and carrying materials.
• Ability to safely operate maintenance and groundskeeping equipment.
• Ability to perform routine inspections of facilities and grounds.

This version is more aligned with a facilities supervisor role and removes unrelated requirements such as event planning, creativity, and social skills, replacing them with competencies relevant to facility operations, maintenance, safety, vendor management, and staff supervision.

We are an equal opportunity employer committed to an inclusive hiring process and providing accommodations upon request.

This posting represents a current, genuine vacancy. Artificial intelligence (AI) tools may be used to support initial resume screening. All hiring decisions are made by human reviewers.