File Clerk (Temporary)

About Us

RJC Engineers is a well-established, employee-owned engineering firm with a broad geographic footprint and deep roots across Canada and the United States. We are leaders in structural engineering, building science, structural restoration, structural glass engineering, parking facility design, and building energy modelling.

What sets us apart?

Our commitment to clients, cutting-edge technology, collaborative culture, and the passion of our people. We’re driven by a purpose: to positively impact our communities and invest in our team’s growth and success.

At RJC, you’ll join an inclusive, fast-paced team tackling exciting and complex projects. You’ll work alongside industry-leading experts, explore emerging technologies, and be supported in your continuous professional development.

Being an RJC Professional

We build our team around five key attributes:

• Creative Mindset – You bring fresh ideas, challenge assumptions, and turn obstacles into opportunities.
• Proactive Approach – You take initiative, anticipate challenges, and seek ways to create a positive impact.
• Supportive Teamwork – You foster a culture of inclusivity, respect, and collaboration, helping others succeed.
• Trusted Advice – You act with integrity, expertise, and honesty, earning the confidence of clients and colleagues.
• Lead with Purpose – You empower, support, and guide others, driving meaningful results.

Location: Toronto

Compensation: $23 - $24 hourly

Candidate Profile

The File Clerk supports document control and office operations through accurate scanning, file naming, and organization of files. This is a temporary full-time position for an individual seeking hands-on administrative and records management experience. You will prepare and scan documents, check quality and completeness, file physical and digital records following established protocols, and help archive large format drawings, with guidance and mentorship from our team. No prior experience is required – just attention to detail, reliability, and a willingness to learn.

Key Responsibilities

Duties include, but are not limited to:

• Prepare and scan paper documents, removing staples and aligning pages to ensure quality scans.
• Name and file scanned documents accurately in accordance with organizational protocols.
• Review scanned files for completeness, readability, and alignment with original documents.
• Assist with digital archiving of full-size project drawings (PDF files) as needed.
• File and retrieve physical and digital records, and support the team with other document control tasks as assigned.
• Learn and apply document control standards and best practices under the guidance of your supervisor.

Professional Qualifications

EDUCATION:

• Currently enrolled in or have completed a post-secondary program in business administration, office administration, library and information technology, or a related field.

EXPERIENCE:

• Previous administrative, clerical, or volunteer experience is an asset.

SKILLS:

• Strong attention to detail and accuracy.
• Good organizational and time management skills.
• Ability to follow standard procedures and work reliably on repetitive tasks.
• Basic computer skills (e.g., Microsoft Office, file management, PDF software).
• Clear communication skills and a willingness to ask questions and learn.

What RJC Offers?

• Meaningful hands-on work experience in an engineering environment.
• Mentorship and guidance from experienced colleagues.
• A collaborative and supportive employee-owned culture.
• Exposure to RJC’s business and opportunities to build your professional network.
• Potential for future co-op terms or full-time opportunities based on fit and business need.

Be your Authentic Self

At RJC, we are dedicated to fostering an inclusive and diverse workplace where everyone is valued and respected. We proudly embrace all individuals and believe that every team member contributes to creating a welcoming environment. At RJC, inclusivity and diversity are commitments we all share.