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Posted 4 days ago

Filing Clerk, People & Culture

@ Kinark

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Markham, Ontario

$22.83–$25.22/hr
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Overview

Kinark is hiring a Filing Clerk in People and Culture to maintain employees' digital and physical personnel files. The work covers filing, auditing and reconciling records, and tracking file requests. The role pays $22.83 to $25.22 per hour CAD.

Pay:

$22.83–$25.22 an hour

Responsibilities:

  • Create and maintain digital and physical personnel files
  • Track incoming documents for filing and distribution
  • Manage file access requests and keep logs
  • Audit files and reconcile digital and paper copies
  • Monitor and replenish file and supply inventory

Requirements summary:

  • Post-secondary education or administration experience with digital personnel files
  • Strong time management, organizational and analytical skills
  • High attention to detail and accuracy
  • Proficiency with Microsoft Office, especially Excel
  • Excellent oral and written communication

Tools & skills

Microsoft ExcelMicrosoft OfficeHRIS
Source and dates

Source type not verified · hrsmart

Employer posting date
2026-11-02
First seen by our source
2026-11-03
Source record updated
2026-11-03

These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.

Job details

SeniorityEntry level
DepartmentHuman resources
Travelair: none · ground: none
Work settingOffice
PositionSitting and standing
Physical demandsphysical low · computer high
LanguagesEnglish
EducationCollege diploma (preferred)

Summary and details written by AI from the posting; the employer’s posting is the authority.

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Job description

Reporting to the Manager, Employee Experience (People and Culture), the Filing Clerk position will be responsible for filing, updating and maintaining personnel files.

The hourly pay range for this position is $22.83/hr CAD- $25.22/hr CAD

Filing Clerk duties and responsibilities:

· Create and maintain personnel files for employees with their digital and physical personnel files

· Track and manage all the incoming digital and paper copies for filing and distribution

· Support document and digitization requests from the People and Culture team

· Tracking and reporting on filing progress

· Manage file access requests and keep logs

· Maintain an efficient filing system

· Adhere to policies and procedures for personal data protection

· Monitor and manage inventory of files and supplies; report shortages and replenish as needed

· As the successful candidate, you will be responsible for the following: Verbal, written and electronic communication regarding the file room and personnel files

· Perform audit of files and reconcile between digital and paper copies of personnel documents

Qualifications:

· Requires post-secondary level education and / or administration experience with digital personnel files and organizing to prepare for uploading to an HRIS system

· Strong time management, organizational and analytical skills

· Demonstrated ability to fulfill responsibilities with a high regard for detail and accuracy

· Proficiency with Microsoft Office Suite – specifically Excel, along with a willingness and ability to learn other software programs as required

· Excellent oral and written communication skills

· Ability to adapt to evolving priorities

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