Finance Assistant

EMPLOYMENT OPPORTUNITY – Internal/External

Finance Assistant (Accounts Payable)

Full Time Permanent Position

Location – Rat Portage, Kenora

POSITION SUMMARY:

The Finance Assistant at Anishinaabe Abinoojii Family Services manages bill payments and ensures compliance with financial regulations including ISC and Provincial programs. They play a vital role in generating essential reports for organizational operations and decision-making, verifying invoices, processing payments, reconciling accounts, and maintaining accurate financial records. The Finance Assistant reports to Finance Controller.

QUALIFICATIONS

• Community College Diploma with three years direct related experience. However, others with a combination of skills, education and experience that would allow them to do the job may be considered.
• Proficiency in Sage Intacct accounting software is required.
• Knowledge of Customary Care and the philosophy of service delivery, First Nation communities, family structure, as well as local customs and traditions
• Thorough knowledge of the administrative structure and operations of Anishinaabe Abinoojii Family Services including service delivery, policies, procedures, and office methods
• Committed to always ensure highest level of confidentiality; thorough understanding that all agency matters related to finance, service, clients, staff, and all other agency business must be kept confidential.
• Ability to establish and maintain purposeful relationships with staff, management, board members, vendors, and other community service providers.
• Ability to ensure accounts payable for different programs are delivered with excellence and conform to provincial legislation, regulations, and funding framework, and Agency philosophy, policies, procedures, guidelines and auditing standards.
• Strong knowledge of generally accepted accounting principles
• Extensive experience working with a computerized accounting system; demonstrated ability to compile financial information and prepare reports.
• Demonstrated ability to batch and code accounts payable vouchers and reconcile batch listings.
• Ability to ensure staff and board member expenditures, and cheque requisitions are duly authorized as set out in the policies and procedures.
• Ability to reconcile credit cards statements on monthly basis, follow up with credit card holders for backups and flag any exceptions to Finance Controller and DOFA
• Ability to resolve accounts payable discrepancies with staff, board members, and vendors.
• Ability to ensure all invoices are approved by authorized signatories and within their authorized limits and flag any exceptions to Finance Controller and DOFA
• Ability to prepare any prepaid, unearned entries to be posted on monthly basis and create monthly reconciliation.
• Ability to prepare backup documentation required for Auditors and for other reporting requirements/backups.
• Excellent time management, problem -solving and decision-making skills
• Ability to flex daily work hours as determined by the Finance Controller
• Excellent computer skill and keyboard speed of 50 words per minute
• Must possess a valid Ontario G Driver’s Licence, be willing to travel and provide a Driver’s Abstract; and
• Ability to speak Anishinaabemowin is preferred and a definite asset.

Working Conditions: The work will be performed at an AAFS office site, or a remote setting (as per successful candidate's decision) . The position requires sitting for long periods, walking, standing, bending, stooping, crouching, and stretching. It involves using arms, hands, or fingers for typing, handling, carrying objects, and repetitive movements, with manual dexterity needed for desktop computer use and peripherals. The noise level in the AAFS office environment is usually quiet to moderate. The role may require travel to semi-remote Anishinaabe communities on rough and winding class “C” roadways and in various weather conditions., the ability to attend and conduct presentations, and occasional overtime.

Salary Range: $50,627 - $62,090

Benefits: AAFS offers 4 weeks paid vacation, Extended Health, Dental, Group Life, AD&D, & Disability benefits after one month of employment and participation in our Pension program.

We are committed to recruiting a diverse workforce that represents the First Nations communities that we serve. Preference will be given to Internal and/or Indigenous applicants. Please self-identify upon applying.

AAFS welcomes and encourages applications from people with disabilities and will provide accessibility accommodations as part of the application process upon request.

DEADLINE TO SUBMIT APPLICATION IS: OPEN UNTIL FILLED