Finance coordinator - precision parcel & package deliveries (oakville)

Role Summary:
Reporting to the Finance Manager, the Finance Coordinator is responsible for supporting financial operations through invoice processing, data verification, reconciliations, payment administration, and reporting. The role requires strong data entry skills, attention to detail, and the ability to resolve billing and payment discrepancies while providing excellent support to customers, vendors, and internal stakeholders.

Hours of Work:
Monday - Friday, 8:30am - 5:00pm

Work Arrangement:
On-site

Position Type:
Non-Union

Employment Status:
Permanent

Compensation:
Salary Range: $50,000/yr

Work Location & Environment:
1215B North Service Road West, Oakville ON

Office environment

Key Accountabilities:

In this role, you will:

• Review and validate incoming data to identify and correct errors, discrepancies, or omissions.
• Enter and maintain supplementary data in Excel files, ensuring completeness and accuracy.
• Generate accurate customer invoices using Excel and automated macros.
• Maintain organized customer records and track all issued invoices in the appropriate folders.
• Investigate invoice discrepancies and resolve client billing issues promptly and accurately.
• Communicate professionally with customers and respond to billing-related inquiries in a timely manner.
• Prepare payment files for processing and submit them to the Payments Department in accordance with established procedures.
• Maintain accurate records of all payment files submitted for processing.
• Research and resolve payment discrepancies in collaboration with relevant stakeholders.
• Correspond with vendors and respond to payment- and account-related inquiries.
• Prepare financial summaries, reconciliations, and audit reports for internal management review.
• Collaborate with internal departments and respond to inquiries accurately and professionally.
• Support month-end closing activities and contribute to special projects as required.
• Perform other duties and responsibilities as assigned.

Qualifications

We’re looking for someone who brings:

Education & Experience:

• Diploma or degree in Accounting, Finance, Business Administration or combination of comparable skills and experience
• Minimum 1 year experience preferred (new grads welcome to apply)
• Experience in MS Excel including pivot tables and charts, VLOOKUP, XLOOKUP
• Experience with advanced data and automation tools-including Excel macros, Power Query

Skills & Attributes:

• Strong attention to detail and accuracy
• Effective communication abilities, both verbal and written
• Strong solutions-oriented mindset, with the ability to problem-solve, adapt and pivot
• Maintain high levels of confidentiality and demonstrate integrity and accountability
• Proficiency in data management, analysis, and reporting
• Ability to work independently and as part of a team in a fast-paced environment
• Proven ability to exercise diplomacy, professionalism and good judgment