Financial Coordinator

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Job Summary

The Centre for Neuroscience Studies is a multidisciplinary research centre which spans many departments and several faculties. The goal of the Centre is to promote and expand world class neuroscience research and education at Queen's University. Connected Minds is a Canada First Research Excellence Fund (CFREF) awarded to Queen’s University by the Government of Canada. The vision of this collaborative initiative between York and Queen’s Universities is to co-create and co-lead socially responsible, community engaged research that produces innovative technologies, policies and regulations that optimize the benefits and mitigate the risks of the new techno-social collective in support of achieving research excellence. The Neurotech Microcredential Program is a series of six Microcredential certificate courses offered through the Centre for Neuroscience Studies.

Reporting to the Centre for Neuroscience Studies (CNS) Operations Manager, the Financial Coordinator will work closely with the Vice Director of Connected Minds at Queen’s University. The incumbent will assist the Queen’s Vice Director of Connected Minds in the coordination of all financial aspects of the Connected Minds project and Neurotech Microcredential Program at Queens University and will work closely with the Operations Manager of the CNS. This individual will work collaboratively with the CFREF Administrative Assistant and Training Program Assistant and will be actively involved in the financial monitoring, reporting and progress of the CFREF award. The incumbent will also be involved in financial operations of the Centre for Neuroscience Studies.

Job Description

KEY RESPONSIBILITIES:
• Coordinates the day-to-day financial operations and manages financial accounts for the Connected Minds Project and the Microcredentials Program
• Provides necessary financial information and recommendations required for strategic planning purposes for both projects for decision making in collaboration with the senior administrative team and the financial coordinator at York University
• Develops and maintains a variety of financial reports on an on-going basis; provides quarterly reports and expense and revenue projects to meet the obligations of the CFREF regulations.
• Assists in the preparation and development of complex budgets and models in support of the projects. Provides advanced financial analysis to aid in the monitoring of budget objectives and progress.
• Coordinates the CFREF and Microcredential revenues and expenses and coordinates all financial initiatives for each of these projects.
• Monitors account activities and ensures the accuracy and validity of all account transactions, in keeping with generally accepted accounting practice.
• Reviews financial policies, internal and external controls and recommends changes when appropriate. Supports the implementation of new financial systems/tools and budget processes.
• Acts as a key resource person for the CFREF and Microcredentials leadership teams as well as the senior administration in the Centre for Neuroscience Studies. Responds to queries for internal staff and faculty as well as external stakeholders regarding financial issues.
• Maintains relations with Queen’s Financial Services, external accountants/auditors, and other stakeholders. Coordinates and acts as a resource for the annual audit of the project and program.
• Reconciles procurement card transactions online monthly, including allocation of credit card transactions to the appropriate project and program.
• Works closely with the training program assistant to monitor the training program financials for Connected Minds and monitors all revenues with the Microcredential Program.
• Provides necessary administrative and secretarial support to appropriate faculty members as required and requested.
• Undertakes other duties and participates in the administrative team of the Centre for Neuroscience Studies.

REQUIRED QUALIFICATIONS:
• University degree or three-year post-secondary degree in business administration, finance, accounting or other relevant field.
• Several years (5+ minimum) in a relevant field, including progressive accounting/financial management and administrative experience in an organizationally relevant environment.
• Demonstrated knowledge of standard accounting practices, proven budget management skills, account administration experience, and demonstrated bookkeeping competency.
• Knowledge of university financial policies, regulations and practices is considered an asset.
• Consideration will be given to an equivalent combination of education and experience.

SPECIAL SKILLS:
• Respects diversity and promotes equity, inclusion, and accessibility in the workplace.
• Ability to perform accounting and financial management duties, including the ability to analyze and present financial data.
• Data analysis to perform financial reporting and forecasting.
• Excellent judgement and discretion when making decisions and recommendations about the financial administration of the Connected Minds Project and Microcredentials Program. Proven ability to maintain confidentiality with highly sensitive data and information.
• Interpersonal and communication skills (both verbal and written) to deal with a wide variety of individuals in a professional manner and to provide clear and accurate information.
• Ability to plan, organize, direct, control and evaluate. Ability to create a positive work environment.
• Ability to cope with multiple demands and manage competing priorities.
• Proficiency with computer software packages, in particular Microsoft Suite and Google Suite as well as university information and financial management systems
• Analytical, interpretative, and problem-solving skills.
• Ability to adapt to and implement new technologies.
• Initiative and ability to work independently as well as participation as a member of the administrative team in the Centre for Neuroscience Studies.

Employment Equity and Accessibility Statement

The University invites applications from all qualified individuals. Queen's is strongly committed to employment equity, diversity, and inclusion in the workplace and encourages applications from Black, racialized persons, Indigenous people, women, persons with disabilities, and 2SLGBTQI+ persons. In accordance with Canadian Immigration requirements, priority will be given to those who are legally eligible to work in Canada.

The University provides support in its recruitment processes to all applicants who require accommodation due to a protected ground under the Ontario Human Rights Code, including those with disabilities. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at [email protected].