Gift Processing and donor services assitant

Are you looking for a new administrative challenge? A career in the healthcare sector?
Our client, a healthcare institution located in Montreal, is seeking a Donation Processing and Donor Services Assistant.

Reporting directly to the Chief Financial Officer, this key role supports the Foundation’s daily administrative, financial, and relational operations. The Assistant will place a strong focus on donor service and relations, accurate and prompt donation processing, as well as maintaining the integrity and management of the constituent database.

This position is specifically designed to ensure business continuity as a maternity leave replacement (from October 13, 2026, to January 7, 2028). The successful candidate will work in close collaboration with the team to provide cross-functional support as needed, including covering front desk reception and assisting with the Foundation's flagship events. While centered on financial rigor and data management, the role heavily emphasizes donor care, strict adherence to confidentiality standards, and compliance with internal processes to help fulfill the Foundation’s mission.

Advantages
Salary: $52,000 to $57,000 per year (commensurate with experience and skills)

Work Schedule: 35-hour workweek, 9:00 AM to 5:00 PM

Vacation: 2 weeks of paid vacation (subject to operational needs and management approval)

Contract Duration: Full-time maternity leave replacement, from October 13, 2026, to January 7, 2028

Work Environment: A collaborative and stimulating setting where your contribution has a direct impact on people's lives

Responsibilities
Donation Processing: Ensure rapid, consistent, and accurate entry of all donations.

Database Management: Maintain the integrity of database information, including constituent records, campaign codes, and appeal codes. Monitor and update existing data as needed.

Tax Receipting: Issue official donation tax receipts (approximately 10,000 receipts annually).

Donor Relations: Respond to donor inquiries as required.

Financial Operations: Prepare deposit slips, execute bank deposits, and perform monthly bank reconciliations.

Petty Cash: Manage petty cash disbursements and complete related reconciliations.

Administrative Support: Perform other administrative duties as needed, such as front desk reception coverage and participation in flagship Foundation events.

Qualifications
Languages: Fluency in both French and English (oral and written) required.

Education: Diploma of College Studies (DEC/AEC) or an equivalent combination of education and relevant experience.

Experience: Minimum of 2 years of experience in data entry, database administration, donation processing, or a related role.

Our client operates within Canada and internationally, including the United States and other countries. The organization takes all reasonable measures to limit the number of positions in Quebec that require knowledge of a language other than French, demanding it only when necessary and when existing bilingual employees are unable to fulfill these duties.

Based on an assessment conducted by our client, it has been determined that this position requires candidates to be fluent in English (spoken and written). Specifically, this role will require the employee to:

Communicate regularly with English-speaking clients, partners, and employees located outside of Quebec.

Work on projects, products, or deliverables that must be presented to clients in English.

Summary
Interested in this position?

Please apply directly to this job posting or send us an email anytime at [email protected].

If you know anyone who might be interested in administrative support positions, please feel free to share our contact information with them. We would be delighted to help!

To learn more about this role and explore all current job opportunities, visit www.randstad.ca.

We look forward to receiving your resume!
All applications received will be reviewed equally.

Only selected candidates will be contacted.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.