Human Resources Assistant

Human Resources
Exempt, Regular, Full-time

Reporting to the Senior Human Resources Partner, the Human Resources Assistant (HRA) provides administrative and coordination support to the Senior HR Partner and HR Advisor, as well as the broader Human Resources team in the areas of labour and employee relations. This position is integral to operations, client service and the success of Human Resources as it relates to the University’s goals and strategic priorities. This includes providing professional, discreet and informed service to managers, employees, union representatives and the University community, supporting the administration of collective agreements and employment-related processes, maintaining accurate records and files, and preparing correspondence and communications to internal and external stakeholders.

Responsibilities:
Duties include but are not limited to:

• Responding professionally and with discretion to inquiries from managers, employees, union representatives, and other internal and external contacts, referring matters to the Senior HR Partner or other HR professionals as appropriate;
• Maintaining confidential labour and employee relations files, records, databases, and filing systems (electronic and hard copy), ensuring secure handling, retention, and compliance with institutional policies and privacy legislation;
• Tracking and maintaining case management logs and databases for grievances, arbitrations, and other labour relations matters, including key dates, timelines and outcomes;
• Preparing, formatting and distributing correspondence, meeting notices, letters, memoranda of agreement, and other labour relations documents for review and signature;
• Coordinating logistics for labour relations meetings, including grievance meetings, disciplinary meetings, investigation interviews, mediation sessions, and labour-management committee meetings, and recording minutes or notes as requested;
• Identifying and supporting improvements to labour relations and HR administrative processes, documentation practices, templates, and workflows to enhance efficiency and service delivery;
• Supporting the interpretation and application of collective agreements and employment policies by researching provisions, precedents and past practice, and compiling reference materials under direction;
• Supporting the administration of exempt job profiles and assisting with job evaluation processes as required;
• Authoring, proofreading, and formatting a range of written materials including official correspondence, human resources materials, documentation, and web content; and
• Assisting the Human Resources team with administrative activities.

Qualifications
The successful candidate will possess the following:

A diploma in Human Resources, Business Administration, Industrial Relations, or a related field together with a minimum of two (2) years' related experience, preferably in a labour relations or unionized post-secondary environment. An equivalent combination of education and experience may be considered.

Familiarity with collective agreements, labour relations processes, and employment standards legislation is strongly preferred. Familiarity with the structures, policies and procedures of a post-secondary institution is an asset. The candidate must be proficient in the use of MS Word/Excel/Outlook. Experience working with an HRIS and case management or file tracking systems is required, and experience with Banner, the institution's HR system, would be considered an asset. Exceptional interpersonal and customer service skills are necessary, with demonstrated proficiency in written and verbal communication and the ability to solve problems to ensure client satisfaction is balanced with departmental success. The candidate must have a proven ability to work in a team environment using a collaborative approach with both internal and external stakeholders, interacting in a highly professional, neutral, and confidential manner.

The ability to work independently and demonstrate initiative in a busy and sometimes stressful environment is critical, with the flexibility to assist where needed and work as an active team member. It is critical to exercise sound judgment, tact and diplomacy, and to deal effectively and professionally with staff and faculty, management, union representatives and the public, particularly in sensitive and time-sensitive situations. The successful incumbent will possess strong analytical and organizational skills, meticulous attention to detail, and demonstrate the ability to manage competing priorities and meet deadlines. A working knowledge of the Freedom of Information and Protection of Privacy Act (FIPPA) should be demonstrated, along with an understanding of the importance of confidentiality in all aspects of the role.

Salary
The starting salary will be determined with consideration of the successful candidate’s relevant education, skills, and experience. The annual salary range for this position is $56,000 to $61,000. The position is located on campus, in Prince George.

UNBC offers employee tuition waivers (includes spouse and dependents), excellent benefit and pension packages, as well as employee training and development opportunities. For more details, please see http://www.unbc.ca/human-resources/employee-benefits.

Normal hours of work will be 8:30am – 4:30pm, Monday to Friday.

Our Commitment to Diversity and Employment Equity
The University of Northern British Columbia is fully committed to creating and maintaining an equitable, diverse, and inclusive environment that is accessible to all. We are devoted to ensuring a welcoming, safe, and inclusive campus free from harassment, bullying, and discrimination. This commitment is woven into our motto and mission. In the Dakelh language, UNBC’s motto ‘En Cha Huná translates to “they also live” and means respect for all living things. Through the respect for all living things, we are able to grow and learn better together, each bringing our own unique individual differences and contributions to inspire leaders for tomorrow by influencing the world today.

Employment equity requires that we remove barriers and overcome both direct and indirect discrimination. In this way, the pool of excellent candidates increases substantially. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.

About UNBC
Since its founding in 1990, the University of Northern British Columbia (UNBC) has emerged as one of Canada’s best small research-intensive universities, with a passion for teaching, discovery, people, and the North. UNBC’s excellence is derived from community-inspired research, hands-on learning, and alumni who are leading change around the world.

Since time immemorial, Indigenous peoples have walked gently on the diverse traditional territories where the University of Northern British Columbia community is grateful to live, work, learn, and play. We are committed to building and nurturing relationships with Indigenous peoples, we acknowledge their traditional lands, and we thank them for their hospitality. UNBC’s largest campus in Prince George is located on the traditional unceded territory of the Lheidli T’enneh, in the spectacular landscape near the geographic centre of beautiful British Columbia.

UNBC consistently ranks in the top three in its category in the annual Maclean’s university rankings. UNBC also recently placed among the top five per cent of higher education institutions worldwide by the Times Higher Education World University Rankings.

With a diverse student population, the University is friendly, inclusive, and supportive. Prince George is a city of ~80,000 people with impressive cultural, educational, and recreational amenities. For more information about living and working in Prince George, please refer to http://www.unbc.ca/experience and https://moveupprincegeorge.cahttp://www.unbc.ca/experience. Make your mark with this leading post-secondary institution.

To Apply
Applicants should create an applicant profile and apply for this position by uploading and submitting a cover letter and resume. This exempt/management position is an on-campus position, based at the Prince George campus.

The University of Northern British Columbia is committed to employment equity and encourages applications from the four designated groups (women, Indigenous peoples, persons with disabilities, and members of visible minorities) as well as the 2SLGBTQ+ communities and individuals with intersectional identities.

Persons with disabilities, who anticipate needing accommodation for any part of the application and hiring process, may contact UNBC Health & Wellbeing at [email protected]. Any personal information provided will be maintained in confidence.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. We thank all applicants for their interest in UNBC however, only those applicants selected for further consideration will be contacted.

UNBC does not use artificial intelligence to screen candidate applications.

Priority will be given to applications received by November 27, 2026. Applications will be accepted until the position is filled.