Inventory – Administrative Assistants (Various) in HR

About the position

Duties
There are a variety of opportunities at the CR-04 level. Some examples include:

Human Resources Management Information System (HRMIS) Clerk – Reviews, maintains and updates data, identifies and addresses gaps, inconsistencies and missing information into Human Resources Management Information System. Provides advice, explanation and interpretation to clients in RCMP for the province of British Columbia in matters related to the completion of transfers and other transactions.Public Service Staffing Clerk – Reviews and processes staffing actions such as acting appointments and casual contracts related to the Public Service. Provides client support to clients via email, over the phone, and in person.Health Services Admin Support – Employees in these positions work directly with doctors and nurses, providing service to RCMP Regular Members. By joining our team, you will be able to provide information to assist the health needs of our clients.Finance Administrative Clerk – Provides general administrative support for employees and management and is the contact for arranging training, travel, meetings, fleet vehicles and building access. Provides procurement and financial support such as ordering office supplies, generating JV’s and billing, and creating reports in SAP.Recruiting Clerk – Provides general administrative support for employees and management within the Recruiting unit. May assist regular members in administering exams when required and may travel within metro Vancouver to attend recruiting events such as college and community career fairs. Provides general client services such as answering inquiries over the phone, email and in person.PRU Support Clerk – Provides general administrative support for employees and management within the Professional Responsibility unit (PRU). Provides assistance to Harassment team within PRU creating, maintaining electronic/hardcopy files, reviewing/inputting data in to the ACMT database, MS Excel spreadsheet, proof reading documents, coordinating and scheduling/arranging meetings. Provides external and internal client support via email, over the phone and in person.Person(s) may be able to work Telework up to 1 day per week, upon approval of the manager.

Work environment
As an employer of choice for over 30,000 men and women, the RCMP promises a career like no other. With over 150 years of tradition and service, the RCMP is Canada’s national police service. Join our team and be part of a dynamic organization dedicated to fostering a diverse and inclusive workplace, while actively contributing to the betterment of Canadian communities.

Reasons to join the RCMP E Division Human Resources Branch:- Regular working hours (37.5 hrs/week) and the possibility of flexible work hours and Earned Days Off (EDO’s).
- Competitive salaries
- Pension plan and medical/dental benefits including paid sick leave and paid family leave
- Continuous learning and career advancement opportunities
- Access to job offers throughout the entire Public Service
- Free access to a gymnasium and work-out facilities
- A Workplace Health and Well-Being Program that promotes and encourages healthy habits.Please note: Employee pay parking is very limited at this location and there is an existing waitlist. We recommend you to integrate transit or other means of transportation in your research.This position is located in a law enforcement environment which includes regular contact with uniformed and armed police officers.

Intent of the process
Anticipatory.

A qualified group of candidates may be identified and may be used to staff future permanent or temporary vacancies (including terms, actings, casuals, assignments and secondments) in similar-level positions (at full or part-time hours, including shift-work). Once established, the qualified pool will be valid for a period of one year and may be extended.Applicants are encouraged to apply ONLY if they are willing and able to work in Surrey, BC. All positions are located at 14200 Green Timbers Way, Surrey, BC.Should a Civilian Member (CM) be found qualified and selected for appointment, the appointment will not result in a change of status to the Public Service (PS) category for the CM.

Important messages
When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.
PLEASE NOTE, WE WILL ONLY ACCEPT ON-LINE APPLICATIONS RECEIVED VIA THE Canada.ca SITE. If you are unable to apply online, you are asked to contact the individual noted at the bottom of this advertisement.

If you do not fully complete the screening questions as instructed, you may be screened out. It is not acceptable to put “see resume” in the space provided to answer the questions. You MUST clearly demonstrate in writing how you meet the Essential Education, and Experience requirements. Provide examples and describe the work/duties you have performed. Failure to do so may result in your application not being considered further during the screening process. Original proof of your education will be requested and must be provided during the selection process, in order to verify that candidates meet the education requirement. Candidates who are unable to provide proof that they meet this essential qualification as requested may be eliminated from the process. Also note, if the name on your education credentials does not match the name on your current photo identification, you will need to provide proof of your name change.Education obtained outside of Canada must be evaluated. Please contact The Canadian Information Centre for International Credentials as soon as possible to initiate the evaluation process http://www.cicic.ca/Incorrect or fraudulent information provided by a candidate during the application or assessment process will result in elimination from the process.Any or all of the asset qualifications, operational requirements, and organizational needs may be used for the screening of applications. If you meet these criteria, please clearly demonstrate how you meet them in writing. Provide examples and describe the work/duties you have performed. Failure to do so may result in your application not being considered further during the screening process.Successful candidates will require a valid RCMP security clearance prior to appointment and throughout the tenure of their employment. The process to obtain an RCMP security clearance may involve, but is not limited to, a security/reliability interview, a field investigation regarding matters of criminal activity, verification of credit/financial status, reference checks, education, employment history, online activities, alcohol and/or drug use, etc., and may require certain residency requirements. Please refer to Appendix “B” and “D (4)” of the Treasury Board Standard on Security Screening for more information - https://www.tbs-sct.gc.ca/pol/doc-eng.aspx?id=28115.Please note that within the context of this selection process, travel costs/expenses will not be reimbursed. Consequently, candidates will be responsible for travel costs.If a qualified candidate has been selected and appointed on an indeterminate basis from the established pool, they will be removed from the pool. If a candidate is selected for a specified period (including term, acting, or assignment/secondment) appointment, they will remain in the pool for future offers.All communication relating to this process, including e-mail correspondence and telephone conversations, may be used in the assessment of qualifications of the candidate.Acknowledgment of receipt of applications will not be sent. We will contact candidates when the screening process is completed.PLEASE NOTE: Where an e mail address is provided, the Selection Board may choose to communicate with candidates by e mail to provide/request information and to invite candidates to attend any portion of the assessment. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required.

Conditions of employment

Various levels of RCMP security clearance/reliability: Enhanced Reliability Status, Secret and Top Secret Security Clearance.

Operational Requirements

OPERATIONAL REQUIREMENTS

Some positions being staffed require travel and/or work off-site.Some positions being staffed require the possession of a driver’s license or personal mobility to a degree normally associated with the possession of a driver’s license. Some positions being staffed require overtime.

You need (essential for the job)

Your application must clearly explain how you meet the following

Education: Successful completion of two years of secondary school or an acceptable combination of education, training and/or experience.

Learn more about degree equivalency.

Experience:

Recent* and significant experience** in providing administrative or clerical support services, such as managing agendas, scheduling and organizing meetings or teleconferences, preparing and collating meeting file folders and background materials, procuring office equipment and supplies, maintaining a filing system, coordinating travel or logistics, resolving or escalating problems when required, supporting clients, providing information, data entry, scanning, etc.Recent* experience in using word processing software such as Microsoft Word.Recent* experience in using spreadsheet software such as Microsoft Excel.*Recent means experience obtained within approximately the last 36 months.
**Significant means the experience is obtained on a regular basis usually daily or weekly for a period of approximately 6 months or more

Applied / assessed at a later date

Knowledge:

Knowledge of office practices and procedures

Abilities:

Ability to plan, organize and prioritize workload Ability to solve problems Ability to communicate effectively orallyAbility to communicate effectively in writing

Personal Suitability:

Effective Interpersonal RelationshipsInitiativeThoroughnessJudgmentDependabilityIntegrity

Language requirements (essential for the job)

Applied / assessed at a later date

English essential

Learn more about language requirements.

You may need (asset qualifications)

May be applied / assessed at a later date

Asset Qualifications:

Experience providing administrative or clerical support within a Human Resources Department.Recent* experience working with PeopleSoft (HRMIS) or similar HR systems in the performance of duties.Significant** experience in using word processing software such as Microsoft Word.Significant** experience in using spreadsheet software such as Microsoft Excel.Experience in providing budget or financial support services such as accounts payable, accounts receivable, financial accounting.Recent* experience in providing information management services such as indexing, cross-referencing, filing, retrieving, archiving or destroying data.*Recent means experience obtained over approximately the last 36 months
**Significant means the experience is obtained on a regular basis usually daily or weekly for a period of approximately 6 months or more

Our commitment

We're committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please contact the hiring organization below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.

Learn more about assessment accommodation.

Equity, diversity and inclusion

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the population it serves. We promote employment equity and encourage you to self-declare if you belong to one of the designated employment equity groups when you apply.

Learn more about diversity and inclusion in the public service.

The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the population it serves. We promote employment equity and encourage you to self-declare if you belong to one of the designated employment equity groups when you apply.
Learn more about diversity and inclusion in the public service.

Preference

Preference will be given to veterans first, followed by Canadian citizens and permanent residents, with the exception of jobs located in Nunavut or Yukon. For positions located in Nunavut, qualified Inuit enrolled under the Nunavut Agreement will be appointed first. For positions located in Yukon, qualified Yukon First Nations will be appointed first, followed by qualified Indigenous persons.

Learn more about preference to veterans.

How to apply

Learn more about applying for Government of Canada jobs.

Information you must provide

• Your résumé

We'd like to thank all those who apply. However, only the people selected for further consideration will be contacted.

Additional links

Cracking the Code on how to apply to the Public Service...Watch this before you apply!
Rates of pay for public service employees - Canada.ca
Collective agreements for the public service - Canada.ca

Hiring organization contact

Name: E Division, HR Branch, CR04 Collective Process Board
Email address: [email protected]

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