Posted 22 days ago
IP Assistant
@ The Law Office Management Association (TLOMA)
Toronto, Ontario
SIGNALS
Overview
Wilson Lue LLP is hiring a mid-level Intellectual Property Assistant for its Toronto boutique. The role supports IP lawyers and professionals with trademark docketing, filings, client follow-up, correspondence and accounts receivable. The posting states a flexible hybrid/remote, paperless environment and requires 3+ years of trademark docketing experience.
Responsibilities:
- Process and file correspondence from clients and IP offices
- Maintain critical due dates in PATTSY WAVE
- Follow up with clients and support filing tasks
- Draft routine correspondence and legal documents
- Invoice clients and follow up on accounts receivable
Requirements summary:
- 3+ years trademark docketing and clerical experience
- Strong Microsoft Word and Excel skills
- Experience with PCLaw and PATTSY WAVE preferred
- Clear professional English communication
- Detail-oriented with minimal supervision
Tools & skills
Source and dates
Source type not verified · apify-linkedin
- Employer posting date
- 2026-10-22
- First seen by our source
- 2026-11-14
- Source record updated
- 2026-11-14
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Mid level |
| Department | Administrative |
| Experience | 3+ years |
| Hours per week | 40 (estimated) |
| Travel | air: none · ground: none |
| Work setting | Office, Home |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Licences & certifications | Canadian Trademark Administrator |
Summary and details written by AI from the posting; the employer’s posting is the authority.
The Law Office Management Association (TLOMA)
| Field | Value |
|---|---|
| Open jobs on Jobsy | 4 |
Job description
Wilson Lue LLP is a leading Canadian intellectual property boutique based in Toronto, Ontario.
We’re excited to welcome a skilled, mid-level Intellectual Property Assistant to our team. Our assistants and lawyers thrive in a flexible hybrid/remote environment. In this dynamic role, you will support intellectual property professionals while contributing to essential administrative and accounting services.
Responsibilities
You will have the opportunity to work in a modern, paperless environment alongside an established team and an employer guided by strong core values. Your daily responsibilities will include:
Ready to apply?
Send your resume and cover letter to [email protected]. We appreciate every application; only candidates selected for an interview will be contacted.
No Agencies or Recruiters Please.
We’re excited to welcome a skilled, mid-level Intellectual Property Assistant to our team. Our assistants and lawyers thrive in a flexible hybrid/remote environment. In this dynamic role, you will support intellectual property professionals while contributing to essential administrative and accounting services.
Responsibilities
You will have the opportunity to work in a modern, paperless environment alongside an established team and an employer guided by strong core values. Your daily responsibilities will include:
- Efficiently processing and filing correspondence from clients, foreign associates, CIPO, and the USPTO;
- Keeping critical due dates organized and up to date in PATTSY WAVE, our docketing system;
- Proactively reporting to and following up with clients to help keep deadlines on track, while supporting professionals with filing and prosecution tasks;
- Preparing and drafting routine correspondence and legal documents;
- Invoicing clients and following up on accounts receivable within established turnaround times;
- Responding promptly and professionally to routine client inquiries;
- Stepping in to support other assistants across the firm as needed;
- Taking on other duties as assigned.
- 3+ years of hands-on trademark docketing and clerical experience in an intellectual property environment;
- Strong Microsoft Office skills, including Word and Excel, plus the curiosity and aptitude to learn new software and technology;
- Experience with law firm billing software and IP docketing software, preferably PCLaw and PATTSY WAVE;
- Clear, confident, and professional English-language communication skills, both written and oral;
- A sharp eye for detail, a commitment to accuracy, and the ability to perform under pressure with minimal supervision;
- A responsible, reliable, and punctual approach, with the ability to stay productive in a hybrid/remote, paperless environment;
- A collaborative mindset, strong team skills, and the initiative to take ownership of your work.
Ready to apply?
Send your resume and cover letter to [email protected]. We appreciate every application; only candidates selected for an interview will be contacted.
No Agencies or Recruiters Please.
Journal
Only you can see this. Kept on this device, and in your account when you sign in.