IT Project Control Coordinator - Financials

Location: Toronto, ON

Onsite Flexibility: Hybrid — 1 day/week in office (Tuesdays)

• Position Type: Contract
• Contract Duration: 9 months (with potential for extension and conversion to FTE)
• Pay Rate: C$50.00–C$55.00 / Hour (CAD)
• Shift / Schedule: Standard 9–5, 37.5 hours/week
• Travel Requirements: Not required

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You will join a leading Canadian financial institution's Cyber Security, Third-Party, and Resilience Project Management Office (PMO) and play a key role in supporting strategic initiatives that enhance cybersecurity, operational resilience, and third-party governance across the bank. Working closely with Project Managers, Scrum Masters, and other stakeholders, you'll help coordinate a portfolio of projects and manage monthly financials from end to end. Your responsibilities will include supporting project planning, monitoring progress, tracking financials, and facilitating communications to help deliver projects on time and within scope. This position offers an excellent opportunity to develop your skills and experience, positioning you for future growth into a Project Manager role.

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Project Financials

• Monitor project budgets, track expenditures, and ensure accurate financial reporting.
• Assist with forecasting, variance analysis, and the preparation of financial summaries for management.
• Identify and escalate financial risks or discrepancies in a timely manner. Strong Excel knowledge is ideal.

Project Coordination

• Support Project Managers and/or Scrum Masters throughout all phases of the project management lifecycle.
• Assist in the development and maintenance of project plans, schedules, and documentation.
• Coordinate meetings, prepare agendas, and document action items and decisions.
• Track project progress, follow up on outstanding items, and help ensure deliverables are met on time.

Tracking & Reporting

• Prepare regular status reports on project financials, milestones, risks, and issues.
• Maintain accurate project files and records in accordance with the CIBC Enterprise Delivery Framework to ensure compliance.
• Support change management processes and documentation updates as required.

Additional Responsibilities

• Collaborate with stakeholders to gather and validate monthly project budget forecasts.
• Consolidate forecast data into a centralized master spreadsheet and maintain accuracy across reporting periods.
• Analyze month-over-month budget variances, identify key trends, and provide insights into changes in spending and forecasted costs.
• Monitor project financial performance by assessing budget utilization, forecasting future financial outcomes, and identifying potential risks or opportunities.
• Support budget planning and decision-making by determining whether projects are tracking over or under budget and evaluating overall financial health.
• Conduct detailed data analysis and prepare reports that summarize trends, variances, and financial projections.
• Maintain a foundational understanding of project budgeting principles, financial forecasting, and cost management processes to support ongoing project success.

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• Project financial experience (comfortable with numbers and working on Excel)
• 5 years of Project Control Coordinator experience
• 5 years of project budget experience

• Previous CIBC experience

• 1–3 years of experience in project coordination, preferably with a focus on financial management
• Familiarity with project management methodologies (Waterfall and Agile)
• Experience with tools such as Microsoft Excel and MS Project
• Adaptable and able to thrive in a fast-paced, change-driven environment, continuously seeking to improve processes and outcomes
• Strong critical thinking skills with keen attention to detail — you notice things that others don't, and your insights inform decision-making
• Collaborative mindset — you understand that collaboration can transform a good idea into a great one and value inclusive teamwork
• Demonstrates values of trust, teamwork, and accountability; brings authenticity to the workplace

• Experience with Planview (asset)
• Previous experience at a major Canadian financial institution

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• Role supports a business PMO primarily focused on cybersecurity service management teams
• 70% of time spent collaborating with technology and business stakeholders
• Working closely with Project Managers, Scrum Masters, Senior Directors, and cross-functional teams
• Exposure to cybersecurity, data security, and forward-looking initiatives involving frontier AI
• No overtime expected

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• Interview process: 2 rounds — first round via Microsoft Teams, final round in person
• Interviews will be conducted with the Hiring Manager, peer PM, and possibly the Senior Director (30–60 minutes each)
• Candidate may start while employment history and regulatory credentials are being verified by the supplier
• No regulatory credentials required upon start

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This client is one of Canada's leading financial services and banking institutions, operating across the country and internationally, with tens of thousands of professionals employed across its enterprise. The organization's technology and cybersecurity divisions engage professionals including project control coordinators, business analysts, enterprise program analysts, and DevOps engineers who collaborate across hybrid agile and waterfall delivery teams supporting large-scale, regulated banking operations.

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GTT is an NMSDC-certified Minority Business Enterprise (MBE) headquartered in Portsmouth, New Hampshire. GTT is a subsidiary of Chenega Corporation, an Alaska-based company and one of the largest Alaska Native-owned corporations. An Inc. 5000 honoree and one of SIA's Best Staffing Firms to Work For, GTT connects professionals with Fortune 500 organizations across IT, engineering, construction, utilities, life sciences, financial services, and healthcare throughout the U.S. and Canada. We're committed to diverse, inclusive workplaces and to placing people in roles where they can do their best work.

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Job Number: 26-19003