Lease Administrator

Neighbourly Pharmacy (“Neighbourly”) is Canada’s largest and fastest growing network of independent pharmacies. We are seeking a highly-motivated Lease Documentation Administrator to join our Real Estate team.

Compensation is a starting point only and will be determined based on candidate experience.

Since 2015, Neighbourly has expanded its diversified national footprint to include 300+ locations and is Canada's largest and fastest-growing network of community pharmacies. Our team of experienced industry leaders are passionate about providing exceptional patient care to our communities. We have been recently recognized as one of Canada’s Best Managed Companies. We know that our people are our most valuable asset, and we take pride in helping our employees realize their career goals.

You will directly contribute to Neighbourly’s rapid growth which has regularly been recognized externally, including via the following accolades:

• Named one of Waterstone Canada’s Most Admired Corporate Cultures 2025
• Ranked #1 fastest growing company in Canada (Globe and Mail, 2020)
• Requalified on the Globe and Mail’s Top Growing Companies list over the last five years (2021, 2022, 2023, 2024 & 2025)
• Named as one of Canada’s Best Managed Companies for the last five consecutive years (2021, 2022, 2023, 2024 & 2025)
• Recognized on the 2022 New Innovators list (by Canadian Business magazine in partnership with the Brookfield Institute for Innovation + Entrepreneurship)
• Recognized on Canadian Business’ 2020 Growth List

ROLE OVERVIEW

We are seeking an experienced Lease Administrator to support our Real Estate and Facilities Maintenance (FM) team to manage all pertinent lease information, reviewing documents, and ensuring compliance. The ideal candidate will manage new store lease activations, lease renewals, lease interpretation, and legal notices while collaborating with internal teams and external partners. This role offers the opportunity to build expertise in corporate real estate portfolio management and contribute to a growing retail portfolio.

RESPONSIBILITIES

• Maintains and updates all lease related information in the Lease Management platform for a portfolio of pharmacy and office locations, ensuring accuracy.
• Work with Accounts Payable (A/P) for the accurate set-up and timely payment of rent, CAM, and Realty Tax expenses for the portfolio. In addition to working with Accounts Receivable (A/R) for the tracking of all subtenant payments.
• Responsible for the tracking of Y/E reconciliations ensuring all files are up to date, making recommendations of files to audit, and the tracking of any savings.
• Provides support to business partners requiring lease information and interpretation. This may include identifying repair, maintenance, and replacement obligations of both landlord and tenant, in addition to providing detailed rental payment information on existing, new, and amended lease agreements for budgetary purposes.
• Responsible for setting up new lease information for acquisitions, including creating new vendors, setting up new rents, and obtaining estimates for additional rent amounts as required.
• Assist in the drafting of lease amending agreements, estoppel certificates, surrender agreements and other documents.
• Provide input and support for any lease management platform updates to ensure accurate migration of lease records.
• Supports special Lease Administration Projects as required.
• Other duties as assigned.

QUALIFICATIONS AND SKILLS

• 3-7 years of experience with lease documentation and other related legal agreements.
• Post-Secondary Education in a related field (e.g., Real Estate, Business, Accounting, Law) or equivalent industry experience.
• Strong lease interpretation skills to ensure any disputes are resolved in a timely manner.
• Experience in understanding CAM and Realty Tax charges to determine proper recoveries and tenant expense allocation.
• A good understanding of general ledgers, debits, and credits.
• Skilled in prioritizing tasks and meeting tight deadlines in a fast-paced setting.
• Highly organized with excellent time management skills.
• Good computer skills including Microsoft Word, Excel, PowerPoint, and Outlook.
• Familiarity with lease management platforms such as Lucernex, Yardi, Tango, and Leasecake.

About us

Neighbourly Pharmacy is Canada’s largest and fastest growing network of community pharmacies. United by their patient first focus and their role as essential and trusted healthcare hubs within their communities, Neighbourly’s pharmacies strive to provide accessible healthcare with a personal touch. Since 2015, Neighbourly has expanded its diversified national footprint to include over 300 locations across Canada, reinforcing the company’s reputation as the industry’s acquirer of choice.

Disclaimer

All employment is decided based on qualifications, merit, and business need. We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all job applicants, employees, patients and customers. Accommodation is available upon request for applicants with disabilities in the recruitment and assessment process and when hired. Candidates must be legally eligible to work in Canada.

While all responses are appreciated, only those being considered for interviews will be acknowledged.