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Posted 1 hour ago

Maintenance Coordinator

@ ESFM

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Montréal, Quebec

Full-time1+ years experience
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SIGNALS

Overview

ESFM is hiring a full-time Maintenance Coordinator for a GMP-regulated site. The role plans and schedules maintenance, manages contractors and HSE compliance, and keeps CMMS records and audit documentation current. Candidates need post-secondary education, French communication skills, and at least one year of front-line customer-service experience; GMP experience is an asset.

Responsibilities:

  • Plan and schedule maintenance in a GMP environment
  • Manage CMMS work orders and audit documentation
  • Manage contractors and enforce HSE requirements
  • Optimize job plans and backlog control
  • Lead maintenance huddles and vendor administration

Requirements summary:

  • Post-secondary education
  • One year of front-line customer-service experience
  • Experience overseeing building and equipment maintenance
  • Excellent French verbal and written communication
  • Proficiency in Microsoft Office
  • GMP experience an asset

Tools & skills

CMMSMicrosoft Office
Source and dates

Employer career site / ATS feed · ultipro

Employer posting date
2026-11-12
First seen by our source
2026-11-12
Source record updated
2026-11-12

These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.

Job details

SeniorityMid level
DepartmentAdministrative
Experience1+ years
Hours per week40 (estimated)
Travelair: none · ground: none
Work settingPlant or factory, Office
PositionSitting and standing
Physical demandsphysical low · computer high
LanguagesFrench, English
EducationCollege diploma (required)

Summary and details written by AI from the posting; the employer’s posting is the authority.

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FieldValue
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Job description

Now, if you were to come on board as our Maintenance Coordinator, we’d ask you to do the following for us:

  • Plan & schedule maintenance (GMP environment)
    Build weekly and shutdown schedules, prioritize CMMS work orders by criticality, coordinate with Production/QA/Validation to minimize downtime, and ensure required permits and risk assessments (LOTO, hot work, confined space) are in place.
  • Own documentation & audit readiness
    Ensure timely work-order closeout with complete attachments (as-found/as-left, test results, cleaning/hygiene/pest-control logs), uphold GDP standards, keep CMMS data accurate (equipment histories, routes, frequencies), and prepare routine reports for internal/health authority inspections. Ensure proprer Contract Gouvernance .
  • Manage contractors end-to-end & drive HSE compliance
    Onboard and brief vendors, align scopes and schedules, verify training/inductions, oversee daily execution and housekeeping, enforce site EHS requirements, validate quality of work, and lead performance reviews/escalations with suppliers.
  • Optimize CMMS planning & backlog control
    Build detailed job plans and look-ahead schedules, estimate task durations, sequence work around production windows, field-verify scopes, and keep the backlog groomed with clear priorities, constraints, and “ready-to-work” status.
  • Stakeholder communication & vendor administration

Lead daily/weekly maintenance huddles and outage communications, issue clear contractor work packs, coordinate site access/inductions, and support SOW/PO setup and invoice verification against completed work.

Think you have what it takes to be a Maintenance Coordinator? We’re committed to hiring the best talent for the role. Here’s how we’ll know you’ll be successful in the role.

  • Minimum of one-year front-line customer-service experience, plus overseeing the maintenance and repair of building systems and office equipment or an equivalent combination of experience and training that provides the required knowledge, skills and abilities in a demanding, fast-paced environment.
  • Post- secondary education
  • GMP experience an asset
  • Excellent interpersonal and communication skills (verbal and written) in French.
  • Proficient in Microsoft Office

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