Posted 5 days ago
Marketing Operations Coordinator
@ CAA Club Group
Thornhill, Ontario
Overview
CAA Club Group is hiring a Marketing Operations Coordinator to support day-to-day marketing requests, creative production, vendor work and budget tracking. The role requires 2-3 years of marketing or operations support experience and familiarity with workflow tools such as Workfront.
Responsibilities:
- Coordinate routine marketing and creative service requests
- Manage vendor quotes, purchase orders and contract renewals
- Track project costs, budgets and invoices
- Coordinate signage, branding and studio scheduling
- Consolidate vendor and stakeholder feedback for leadership
Requirements summary:
- University degree in marketing, communications or business, or equivalent experience
- 2-3 years in marketing, coordination or operations support
- Experience in a fast-paced, service-oriented environment
- Familiarity with marketing workflow systems such as Workfront
- Excellent verbal and written communication
Tools & skills
Benefits mentioned
Source and dates
Employer career site / ATS feed · successfactors
- Employer posting date
- 2026-11-01
- First seen by our source
- 2026-11-02
- Source record updated
- 2026-11-02
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Marketing |
| Experience | 2+ years |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Education | Bachelor’s degree (preferred) |
| Fields of study | Marketing, Communications, Business |
| Perks mentioned | Tuition support, Performance bonus, Employee discount, Wellness |
Summary and details written by AI from the posting; the employer’s posting is the authority.
CAA Club Group
| Field | Value |
|---|---|
| Open jobs on Jobsy | 106 |
About Us
As Canada's largest automobile association, we are passionate about keeping our Members safe - whether they are on the road, at home, or travelling abroad. Meeting the diverse needs of our 2.5M+ Members requires high performing, forward thinking, and innovative people who work collaboratively to keep propelling our business forward.
Who we are
Are you ready to join an award-winning, purpose-driven culture? Welcome to the CAA Club Group of Companies (CCG), where purpose leads to passion!
At CCG, we are committed to delivering an exceptional Associate experience. We offer:
- Work-life harmony with access to an award-winning holistic wellness program,
- Continuous learning through our robust corporate curriculum and education reimbursement program,
- Incredible rewards, travel incentives, and product and service discounts,
- Pay-for-performance and best-in-class recognition programs, and
- Competitive benefits that include a defined contribution plan, personal spending account, and so much more.
Join our growing team where everyone belongs!
Position Details
What You Will Do
- Act as a day-to-day contact for routine tactical and operational requests
- Traffic and oversee smaller, repeatable requests and route more complex or campaign work appropriately
- Receive, review and process Creative Services requests
- Help organize incoming work and flag priorities or gaps
- Work with the Traffic Planner to keep work moving through the system
- Coordinate retail and branch signage requests
- Support in-store and branch screen content updates
- Assist with partnership and sponsorship activations, including signage, displays, and environmental branding across partner locations and events
- Coordinate office and environmental branding requests
- Help ensure brand standards are applied consistently across retail, partner, and community touchpoints before production
- Gather vendor quotes and compare options
- Support purchase order, SOW preparation and documentation
- Track vendor contracts and renewal timing
- Coordinate vendor timelines and deliverables
- Track project costs and maintain budget trackers
- Submit and follow up on invoices and support reconciliation
- Ensures all contracts, SOWs, NDAs are reviewed by legal and contract system is accurate and up to date
- Flag any expiring contracts and coordinate resources to review and renew
- Support execution of corporate and non-standard projects
- Coordinate asset and file requests
- Collect and consolidate vendor and stakeholder feedback for leadership
- Identify recurring issues or opportunities to improve processes
- Track systems and subscription renewals
- Support basic system organization and access management
- Collect and coordinate vendor feedback inputs and survey responses
- Consolidate responses for review by the Manager and leadership
- Coordinate studio bookings, equipment use, and scheduling across teams
- Track inventory of creative equipment and materials to support ongoing use
Salary range is not inclusive of total compensation. The expected salary range for this position will be impacted by factors such as the successful candidate’s skills, experience and working location, as well as the specific position’s business line, scope and level. Candidates with salary expectations outside of the range are encouraged to apply.
Who You Are
- University degree in Marketing, Communications, Business, or a related field, or equivalent experience
- 2-3 years experience in marketing, coordination, or operations support
- Experience working in a collaborative, fast-paced, service-oriented environment
- Strong organization and attention to detail
- Proven ability to multi-task
- Familiarity with marketing workflows or project systems (e.g., Workfront)
- Excellent verbal and written communication skills
Internal applicants are asked to formally express their interest by applying online no later than 10 business days of the position being posted.
We may use AI tools to help us through the recruitment process.
Our Commitment
We are an equal opportunity employer and are committed to providing employment accommodation in accordance with all applicable Provincial Human Rights and Accessibility Legislation. CCG will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs.
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